| Admission/Records Specialist |
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Admission/Records Specialists perform specialized work in student admissions, records
and/or registration. They are responsible for creating, tracking, maintaining and
analyzing official students academic and admission records and supporting documents
such as transcripts, test scores, correspondence, and update/approval forms.
The duties may include: creating, maintaining or updating academic records in a complex
data system; screening, reviewing, verifying and coding academic documents; responding
to inquiries and resolving problems regarding academic documents; explaining and interpreting
complex rules, regulations and procedures; and extensive interaction with prospective
and current students, parents, and university faculty and staff. Computers and other
emerging technologies are used daily in the performance of these duties. An in-depth
knowledge of the university, department, federal laws and regulations, and policies
and procedures is essential for performance of these duties, along with the ability
to use good judgment and to exercise discretion in handling sensitive and confidential
information. Public relations skills are essential since this may determine the student’s
choice to attend or remain at the institution.
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| Admissions and Records Officer |
Admissions & Records Officers direct credentials evaluation, student academic records
preparation and analysis, or student registration work and/or serve as a professional
specialist in admissions, registration, or records activities. This position typically
serves as supervisor within the admissions, records, or registration functions; trains
staff in assigned duties; serves as specialist within the admissions, records, or
registration functions; interprets admissions, registration, and records policies
and procedures; counsels and advises on university academic requirements; cooperates
with university boards or committees pertaining to admissions, registration, and/or
records policies and procedures; represents department on various committees, actively
recruits and participates in the orientation of prospective students; evaluates and
processes intra- and inter-institutional transfers; composes written materials related
to assigned duties; participates in the planning and formulation of departmental procedures,
manuals, etc.; conducts research studies and prepares reports; and enters data into
student information systems. |
| Admissions/Records Representative |
Admission/Records Representatives perform entry-level credentials evaluation, students’
academic records preparation and analysis, and student registration work. Assists
in the maintenance of student academic records; enters and verifies data in information
systems; counsels and advises on university academic requirements, under supervision;
assists in the compilation of data and drafting reports; directs work/trains assigned
employees; assists in student registration activities, including student recruitment;
performs variety of clerical duties; maintains course curriculum and related-fees;
and assists with transfer credit issues, such as acceptability of transfer credits. |
Arena Attendants perform and/or supervise work involved in the maintenance and conversion
of a large multi-purpose building (such as an assembly hall or arena) for a wide variety
of events (such as basketball games, stage productions, banquets, concerts, and conventions).
Employees also perform and/or supervise technical operations of associated stage and
building equipment (such as stage lighting, stage grid and rigging, building sound
and lighting systems, temporary show equipment, theatrical scenery, and curtains).
May perform custodial work required for the routine cleaning and upkeep of the building,
including mopping, scrubbing, sweeping, renovating, and renewing floors; cleaning,
waxing, and dusting building furnishings; washing windows and other interior and exterior
glass work; and cleaning and servicing lavatories, toilet rooms, and rest rooms. |
The Career Counselor is responsible for providing leadership for career services.
This includes providing comprehensive services and information resources that enable
students to take active responsibility for their career decision and job search; equipping
students for making career plans by facilitating awareness of their work related strengths,
interests, and values and understanding the world of work; preparing students for
finding suitable employment by enhancing their job search skills and capacity to express
the relevance of strengths to employers; and fostering relationships with the employer
community to provide students with opportunities to develop professional skills, integrate
academic learning from work, and find jobs. |
| Continuing Professional Education Meeting Planner |
Continuing Professional Education Meeting Planners develop and coordinate continuing
professional education programs by conducting needs assessments, developing marketing
strategies, identifying and securing conference speakers, developing and analyzing
course evaluations, and ensure compliance with state and university policies. In addition,
they establish planning committees to determine areas of need, interest and audience
segments; identifies conference speakers, instructional staff, course materials and
presentation method; develops learning objectives and marketing strategies; coordinates
brochure mailings and mailing lists; develops and maintains program budgets; establishes
program fees; solicits financial support for programs from a variety of sources; analyzes
program evaluations to ensure a positive adult learning environment is maintained;
prepares statistical reports; and negotiates contracts with vendor representatives
for off-site meeting space, catering, entertainment, audiovisual equipment and technicians,
etc. |
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Electron Microscope Technologists analyze biological or non-biological materials using
electron microscopes (visual and photographic microscopes which use electron beams--rather
than light beams—to obtain much greater magnifications than light microscopes). They
work under the guidance of a senior investigator or clinician in a research or clinical
laboratory. They prepare, examine, and research sample materials to provide diagnostic
or other types of data for the investigator or clinician. Several methods are used
to prepare specimens for examination under the microscope, such as: (a) fixation the
rapid killing of tissue to preserve it in a condition which resembles the living state
as closely as possible; (b) dehydration--the immersion of specimens in special baths
to remove water; (c) embedding—the enclosure of specimens with a hard medium (such
as epoxy resin) in order to allow thin sections to be cut from them; (d) staining--a
process to make the samples more electron dense; (e) sectioning—a process of slicing
specimens very thinly, using a manual or automatic microtome with a glass or diamond
knife; and (f) mounting--the placement of sample sections on metal grids. After the
specimens are prepared, the Technologists scan and photograph them with the electron
microscope and develop the photographic negatives into prints.
Electron Microscope Technologists are also responsible for the daily maintenance and
minor repair of the microscopes. Higher level Technologists may also conduct research
studies and train, schedule, and evaluate lower level Technologists and students.
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Financial Aid Advisors perform duties involved in the operation of campus student
financial-aid programs and/or technical, supervisory, or administrative functions
in the management of the programs. This includes: interviewing applicants, parents,
and other interested persons regarding need for and participation in student financial-aid
programs; determining eligibility of applicants for available financial aid; interpreting
and explaining availability of jobs, loans, and scholarships; interpreting procedures
and criteria for qualification of applicants; assisting in student employment placement;
preparing necessary forms; and maintaining permanent records, accounts, and personal
history files. |
Greenhouse Gardeners participate in and/or supervise the operation of research and/or
teaching greenhouses and related gardens and beds. They assist researchers in horticulture,
agronomy, soils or botany with greenhouse research. They are responsible for the day-to-day
operation of the greenhouse facilities and related gardens. They perform general routine
maintenance of greenhouse structures and garden. Greenhouse Gardeners typically: administers
watering and fertility program; prepares growing media by mixing, amending, and disinfecting;
maintains proper temperature and light regimes; propagates plants from seed and cuttings,
makes grafts, and prunes plants; controls insects and disease in the greenhouse and
gardens; and prepares outdoor beds, makes plantings, and maintains ornamental plants. |
| Lab Animal Care Specialist |
Lab Animal Care Specialists provide care for animals being bred and/or maintained
in an animal care facility, either to support scientific investigations or instruction.
They supply the basic physical needs of the animals (such as food and water) and maintain
the sanitation, environmental controls, and animal care equipment and supplies of
the facility. They may also assist investigators or clinicians by providing specialized
care for animals (such as feeding special diets or administering medications) and
by aiding them in carrying out technical procedures and keeping records (such as collecting
specimens, restraining animals during experimental manipulations, and maintaining
breeding records). |
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Library personnel in this series perform duties in various functional areas of a library.
They have the responsibility to implement, maintain, and execute library practices
and procedures, in fulfillment of the library’s policies and mission of providing
service to our diverse communities of users. As part of their contacts with library
users, employees are expected to demonstrate knowledge of library services available,
as well as an interest in facilitating users' requests. A progression of responsibility
is evident within the series, ranging from simple, repetitive verification duties
performed under direct supervision to coordinating, maintaining, and ultimately managing
various library functions under administrative direction. As employees move through
the series, they may be directly responsible for interpreting and applying library
science principles, developing knowledge of an academic subject or technical field,
responding to problem referrals from other library staff, making independent decisions
and judgments in various processing functions, providing reference services, and providing
direct assistance to professional librarians. They may also be required to use electronic
information systems in performing their duties. At the beginning levels employees
are often engaged in the production of documents and other duties that support the
functional activities and staff of the library. At the advanced levels, however, functional
duties may be characterized by the nature and extent of personal contacts and may
be performed in direct support of a designated administrator. Types of functional
duties include direct and indirect user services functions as well as administrative
functions. Representative of direct and indirect user services functions are ordering
and receiving, organizing of information, data processing, physical processing, information
creation or duplication, query response and finding, instruction, circulation, interlibrary
loan, reserve, collection management, archival, conservation, preservation, and general
clerical functions.
Related Positions Include:
- Library Specialist
- Library Senior Specialist
- Library Operations Associate
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| Physical Science Staff Assistant |
Physical Science Staff Assistants prepare, operate, maintain, and repair equipment
or materials used routinely in research or instructional projects undertaken in the
physical sciences. They work under general supervision from a designated supervisor.
A Physical Science Staff Assistant typically: sets up experiments, demonstrations,
displays, or equipment; prepares materials for use in the laboratory or in classroom
instruction; makes routine measurements of the physical characteristics of materials
being studied; records data; classifies or catalogs specimens and other materials;
plots and draws graphs from prescribed calculations and available data; performs specified
arithmetic computations that may involve formulas, using standard conversion and reference
tables; solves routine technical problems on the basis of previous experience; operates
and maintains laboratory equipment, machinery, instruments, or displays; fabricates
and repairs simple laboratory equipment, instruments, or displays; and maintains laboratory
area in a clean and orderly condition. |
| Physical Science Technical Assistant |
Physical Science Technical Assistants assist in the planning, design, development,
and implementation of scientific procedures, equipment, or materials related to research
or instructional projects undertaken in the physical sciences. A Physical Science
Technical Assistant typically: assists in the development of new methodologies and
adapts new procedures to scientific problems; assists in the design, development,
construction, and demonstration of specialized equipment or materials; performs or
is responsible for the performance of complex laboratory tests or experiments in the
physical sciences; classifies or catalogs specimens and other materials; provides
sketches or simple drawings used in the construction of new equipment; secures, records,
and tabulates data; manages the laboratory’s stock of equipment, supplies, and other
materials, recommending the purchase of items to a superior and requisitioning approved
items maintains, adjusts, or repairs laboratory equipment or is responsible for the
performance of these duties; maintains or supervises the maintenance of the laboratory’s
files, collections, or reference library; trains and supervises laboratory workers
of lower rank; and participates in staff conferences or planning sessions. |
Program Advisers are responsible for advising students on educational and related
programs offered by the university. They typically evaluate transcripts to determine
student eligibility for programs offered by a department or division; advises students
on course requirements of an academic department or division; serve as an adviser
on student activities; supervise student activities and provides professional or technical
assistance where necessary; advise students on financial assistance, student work
programs, and/or scholarships available in the university; advise students on work
opportunities in the area and placement opportunities in local industry and arranges
interviews with company representatives; administers, evaluates, and grades aptitude,
achievement, and other educational measurement tests; and supervise assigned clerical
and student employees. |
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Program Coordinators develop, administer, and formulate policy for new and existing
experiential education programs, which are designated to foster the acquisition of
knowledge about self and the environment through practical and personal experiences
and observations rather than scientific theory.
They also interact with sponsoring and contracting agencies, recruit and supervise
line staff in the field, and conduct workshops and seminars for teaching consultants,
outdoor program leaders and aides, student interns, and field work students concerning
program goals. Program Coordinators typically: develops and directs assigned programs,
including program design, budget, staffing, logistics, and other supportive functions;
formulates standard operating procedures for all program activities, including guidelines
to ensure safety and welfare of participants; hires, trains, supervises, and evaluates
assistants and program staff, and periodically conducts training sessions to enhance
outdoor and interactive skills of such members; provides leadership for program activities
and consults with subordinate staff in emergency cases and crisis intervention situations;
critiques activities with staff and participants to evaluate goals and effectiveness
and identify problems and implement change; submits periodic fiscal and program reports
to the director; establishes and maintains effective public relations with individuals/agencies
within and external to the university; conducts lectures and workshops and attends
conferences to stimulate and solicit program expansion and endorsement; assists the
director in developing research, training, and developmental grants or contracts with
external funding sources; develops all advertising and publicity for the programs;
assists the director in developing the philosophy, short and long term goals and operating
procedures for the center or department.
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| Program Service Specialist |
Program Services Specialists perform professional social service/counseling functions.
They typically: assists in the planning, development, and implementation of social
and/or educational program; interviews and assesses the needs of individuals to be
served by the program(s); provides specialized training and/or counseling for individuals
participating in the program; acts as liaison between the institution or agency and
the individuals to be served; collaborates with other professional staff members in
meeting the individual needs of program participants; prepares and maintains necessary
records and reports; coordinates and/or conducts designated program activities; develops
advertising and publicity for the program(s); develops resource materials and/or referral
services; and supervises clerical and/or support staff as assigned. |
Residence Hall Attendants are responsible for monitoring the activities of occupants
and guests and the physical conditions of the residence halls during the night in
order to control non-resident access to the halls and to enforce campus regulations.
The attendants perform their duties at a fixed post in a residence hall and/or by
patrolling an assigned area, without the use of firearms or other protective instruments.
The higher levels of the series supervise and train the Attendants; develop regulations
and policies for the residence hall controlled access programs; and act as person
in charge in dealing with emergency situations or individuals who are breaking laws,
rules, or regulations prior to the arrival of a superior or a police officer. |
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