Home | Human Resources | Chicago State University

Business administration is concerned with setting organizational goals and formulating procedures to achieve them. Managers must handle such duties as preparing and administering budget, monitoring operations, and formulating policies and procedures.

Alumni Affairs

The Office of Alumni Affairs exists to serve the alumni community and to help in the development of Chicago State University. It is their goal to serve and engage the CSU alumni in the University’s aspirations. Alumni Affairs is the catalyst to CSU alumnus and their lifelong association to the University’s mission.

CSU Foundation

The Chicago State University Foundation is an independent, charitable organization with the sole purpose of soliciting, receiving, and administering private gifts to Chicago State University in order to secure the University’s future as a place where promise becomes power.

Associated positions include:

Executive Director, CSU Foundation
Chief Accountant

Graphic Communication

Graphic communication as the name suggests is communication through graphics and graphical aids. It is the process of creating, producing, and distributing material incorporating words and images to convey data, concepts, and emotions. The field of graphic communications encompasses all phases of the graphic communications processes from origination of the idea (design, layout, and typography) through reproduction, finishing and distribution of two- or three-dimensional products or electronic transmissions.

Associated positions include:

Assistant Duplicating Services Supervisor
Duplicating Service Manager
Graphic Designer Assistant
Graphic Designer Associate

Human Resources

Human Resources is the function within an organization that focuses on recruitment of, management of, and providing direction for the people who work in the organization. It is the organizational function that deals with issues related to people such as compensation, hiring, performance management, organization development, safety, wellness, benefits, employee motivation, communication, administration, and training. Human Resources is also a strategic and comprehensive approach to managing people and the workplace culture and environment.

Related positions include:

Assistant Payroll Manager
Benefits Counselor
Human Resource Associate
Human Resource Manager
Human Resource Representative
Payroll Specialist
Training & Development Specialist

Labor and Legal Affairs

Labor and Legal Affairs is responsible for ensuring compliance with the University bylaws, policies, and collective bargaining agreements. This office provides legal advice and guidance to the President, academic, student and administrative divisions. Oversees the labor-management grievance process; freedom of information (FOIA) request; and is responsible for a broad range of legal activities arising from the University’s general operation.

Associated positions include:

Associate General Counsel
Business Associate – Risk Management
Ethics Officer
Equal Opportunity Officer

Marketing and Communications

Marketing and Communication works to raise the awareness of the University’s and its prominence in the fields of undergraduate and graduate education and community service. It promotes and communicates the University’s mission to both internal and external audiences through methods such as press releases, media pitches, and social networking. They provide counsel on broad marketing strategies and tactics which includes developing and maintaining relationships with a broader constituency, to enhance the public image of the University.

Associated positions include:

Director of Marketing
Assistant Director of Marketing
Marketing Coordinator

Meetings and Events

Meetings and conventions bring people together for a common purpose, and the staff of the Office of Meeting and Events work to ensure that this purpose is achieved seamlessly. Meeting and Events coordinate every detail of meetings and conventions, from the speakers and meeting location to arranging for printed materials and audio-visual equipment. The establishments respond with proposals describing what space and services they can supply, and at what price. Meeting and Events review proposals describing what space and services the client needs and negotiates at what price, while make any necessary recommendations to the client or management to ensure both the University and the client have an amicable agreement.

Purchasing

Purchasing, also known as Procurement, is a department which is responsible for the acquisition of goods and services as well as other things such as the vendor payments, their reimbursements and developing the contacts of these vendors. As a central support organization, it performs these services for the University by providing: transaction-processing tools and services, consultation services to help departments discover savings opportunities, and negotiation of large university-wide contracts.

Associated positions include:

Buyer
Director of Purchasing
Purchasing Officer

University Postal Service

The University Postal Service is responsible for the delivery and collection of all United States Postal Service (USPS) and intra-campus mail to faculty, staff and to students residing in University Housing. They provide the University community with timely and accurate handling, distribution and processing of Messenger and U.S. Mail. University Mail Services also provides useful mail service information and alerts members of the community about changes in mailing rates, requirements and regulations.

Associated positions include:

Mail Messenger
Mailing Services Supervisor

Assistant to Director of Physical Plant

The Assistant to Director of Physical Plants give general assistance in the administration and operation of the physical plant department. Typical duties include: coordinates the preparation of all physical plant operating budgets; assumes responsibility for coordinating and managing data processing functions within the department; reviews and recommends the establishment or revision of operational rules, policies, and procedures within the department; and drafts and edits reports

Assistant to Director of Physical Plant

Business Associate

Functioning under administrative direction, employees allocated to this classification typically coordinate and manage the business and/or administrative operations of a unit(s). This position generally oversees the fiscal management of business operations; participates in the development and implementation of unit/departmental programs, objectives and long-range planning; conducts contract negotiations and prepares financial sections of proposals; represents the unit(s) on various internal/external committees as required of position; and provides comprehensive reports and detailed analyses for administrative use.

Business Manager

Business Managers are responsible for the business and service operations of a large university unit. They work under administrative supervision of the administrative or executive officer who is responsible for the coordination of the work of the unit. A Business Manager typically: handles responsible administrative matters for administrative or executive officer and functions for him/her on business matters during her/his absence and/or as delegated; assembles data, prepares administrative reports, and handles business correspondence for the administrative or executive officer; assists in the preparation of unit budgets and exercises control of expenditures on state and contract funds; supervises the maintenance of financial records of all unit funds and appropriations; conducts contract negotiations and writes financial sections of proposals; and advises and assists supervisors on budget and other business problems related to their respective programs.

Facilities Manager

Facilities Managers are responsible for the effective management, operation, and security of a university facility. They work under administrative supervision from a designated administrator. A Facilities Manager typically is responsible for: the planning, coordination, and direction of custodial, grounds, housekeeping, and related activities; planning and coordinating the use of the facilities; preparing recommendations for improvements of facilities necessary to maintain efficient operation; the security and safety of assigned university facilities; preparing budget recommendations for maintaining and updating facilities; scheduling and assigning of events to particular rooms or areas; and formulating annual or periodic reports on operation of the university facility.

Grants/Contracts Administrator

Grant administrators are responsible for identifying grant funding sources, researching the application process, compiling application data, and coordinating deadlines. The duties of a grant administrator continue after receipt of the grant. Most grants come with stipulations. The funds may be earmarked for certain purposes or there may be conditions on how the money is spent. The grant administrator is responsible for making sure that the funding is guided toward the right area and that everyone understands the conditions placed on the money and follows compliance directives. They also directs the billing and paperwork, so that the proper documentation is collected to demonstrate compliance to the grantor.

Associated positions include:

Grants Compliance Officer

Internal Auditor

Internal Audit is a business partner of and an independent advisor to the University's Administration and Board of Trustees. Internal Auditors provide professional reviews, appraisals, and recommendations for the effective and efficient achievement of financial and operating objectives across Chicago State University.

Inventory Clerk

Inventory Clerks perform duties involved in the implementation, maintenance, coordination, and/or development of inventory records systems for movable equipment. They maintain an equipment inventory system and assist in the receiving and distribution operations of a centralized receiving station. Under general supervision an Inventory Clerk typically assigns and affixes inventory numbers or code to items of equipment; conducts physical inventory of all property and equipment; makes reports to designated university official on equipment that cannot be located; makes recommendations for reassignment of equipment; and assists in loading, unloading, and distribution of incoming supplies and equipment as required.

Studio Supervisor

Studio Supervisors, under general supervision, perform duties related to the management, arrangement, and operation of a television studio. Typical duties include, but are not limited to the following: schedules, instructs, and supervises camera operators and other studio assistants; acts as floor manager; and assists in constructing, arranging, storing and cataloging sets and props in the studio; and assists the producer-director, instructors, guests, or others in obtaining resource materials.