Administrative Aides, under administrative supervision, assist in carrying out administrative
functions of a major unit or department. General duties may include, but are not limited
to the following: Provides administrative supervision of the daily activities of the
unit, including management of projects, programs, staff and funds. Monitors and ensures
compliance with unit/department, university, and governmental policies. Assists in
determining unit goals and objectives. Coordinates the development, implementation
and interpretation of unit policies. Responsible for the retention and security of
essential, operational, fiscal and other records/reports. Coordinates the preparation
of and review of various administrative, personnel and other reports. Identifies and
implements staff training. Coordinates recruitment activities for unit/department.
Analyzes, reviews and implements operating procedures. Acts as liaison for major unit-wide
operations such as personnel, purchasing and budgeting. Establishes and maintains
system of tracking and reporting all budgetary items, including oversight and review
of complex documents. |
Administrative Assistants perform, supervise, direct, or advise on work involved in
providing or negotiating for a variety of essential management services. These services
may include management of programs, projects, funds, contracts property/space staff
and information. The central purpose of the position is to facilitate the accomplishment
of the work of the organization through providing, obtaining, and/or coordinating
management services and integrating them with the general management of the organization.
While these positions typically involve a wide variety of duties and responsibilities,
in some situations the duties and responsibilities may be specialized and limited
in number and/or kind. |
|
Cashiers are responsible for receiving, disbursing, and maintaining custody of cash
or monetary substitutes for any of a variety of reasons and updating and maintaining
relative records. Duties range from standard daily transactions to the coordination
of cash orders and maintenance of vault reserves. Other duties may include the following:
reviews, verifies, and processes forms and paperwork associated with transactions;
balances all transactions; assists with preparing reports; assists with proof/encoder
operations; serves as public-relations contact; and maintains relative files and listings.
Cashiers usually operate various types of equipment and technologies to processes
and maintain records of the transactions.
Related positions include:
- Manager of University Cashiering
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Executive Secretaries, under the supervision of the president of a university, serve
as his/her personal secretary and perform all required related secretarial functions.
These duties include, but are not limited to the following: Performs typing, shorthand,
and transcription duties as required by the president; coordinates and provides semi-professional
service to university committees; provides authoritative information to faculty and
staff; composes correspondence and reports requiring decisions that tend to establish
precedents; arranges, participates in, and/or implements decisions of conferences,
committee meetings, and board of trustees meetings as directed; signs president's
name to correspondence, requisitions, vouchers, and other forms of correspondence
as directed; and maintains personal files of the president. |
| Medical Records Administrator |
Medical Records Administrators supervise the acquisition, organization, maintenance,
retrieval, and compilation of or release of information from the permanent medical
records of patients receiving care in a medical facility or program. These records
usually include such items as patient histories and physical conditions, physician's
progress reports, nurses' notes, x-ray and laboratory reports, electrocardiogram tracings,
diets, and medications. Other duties may include supervision of subordinate employees,
the reporting of information in atypical situations, and the review, analysis and
implementation of medical information systems and processes. |
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Office Support employees perform a variety of functions designed to implement, maintain,
and execute effective office procedures and workflow. They are often engaged in the
production of documents and other duties that support the activities and staff of
an office or organization. Work may also be characterized by the nature and extent
of personal contacts and may be performed in direct support of a designated principal(s).
Responsibility ranges from simple, repetitive duties performed under direct supervision
to those that are diversified, require the use of discretion and independent judgment,
and are performed under administrative direction. Duties performed may include, but
are not limited to, maintaining calendars, scheduling appointments, making arrangements
for meetings and travel, gathering and providing information orally and in writing,
developing or maintaining documents, transcribing material, performing liaison or
coordination functions, processing mail, assisting in fiscal matters, maintaining
or coordinating the management of files and records systems, supervising office support
services, and serving as a resource for internal and external staff and entities.
These duties are based on the end result, not on how the work is done, recognizing
that advances in technology may have enhanced how the duties are performed. Employees
in these positions must ultimately gain extensive knowledge of the organization, programs,
policies and procedures of the unit.
Related positions Include:
- Office Administrator
- Office Support Associate
- Office Support Specialist
|
| Program Administrative Assistant |
Program Administrative Assistants assist in the coordination or direction of an academic
or administrative program. They may, but are not limited to the following: represent
their department/program to various outside entities; prepare reports; monitor and
advise regarding program budgets and expenditures; prepare and edit proposals, public
relations materials, and specifications for requisitions; and exercise general supervision
over office personnel and matters of administrative detail. |
Program Services Aides, under general supervision from a designated supervisor, perform
paraprofessional social service/counseling functions in a federal, state, or institutional/agency
social and/or educational program. These functions include, but are not limited to
the following: completing needs assessments of program participants; explaining requirements
and guidelines to the public; assisting in the development of resource materials,
research, and maintenance of records; and serves as a resource person for program
participants. |
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