Move-Out

Thinking About Leaving CSU Early?

If you are considering leaving Chicago State University before the end of the academic year, we strongly encourage you to speak with a Resident Assistant (RA) or a Housing & Residence Life professional staff member before making your final decision.

Students sometimes consider leaving due to academic, financial, personal, or other challenges. Our goal is to support your success and help you remain enrolled at CSU whenever possible. Housing & Residence Life can help connect you with campus resources, support services, and university offices that may be able to assist you. You can reach out to housing@csu.edu to schedule an appointment to speak with someone to help you decide what decision is best for you.

End of Academic Year Move-Out Requirements

Students are expected to move out of Housing & Residence Life no later than 24 hours after their last final exam in May.

Official Move-Out Deadlines for the 2026-2027 Academic Year

Non-Graduating Students: Sunday, May 9, 2027, at 12:00 p.m. (Noon)

Graduating Students: Friday, May 14, 2027, at 12:00 p.m. (Noon)

Students who remain in university housing beyond these deadlines without prior approval may be subject to additional housing charges and administrative action.

More information about how to schedule an end of year move out appointment will be emailed to students in April.

Room Condition Expectations

Students are expected to return their room, suite, apartment, and any university-provided furnishings in move-in ready condition.

Please note:

Rooms should be cleaned and emptied of all personal belongings before departure.

Students may still be charged for damages even if a work order is submitted at the end of the year to repair damage they caused.

Damage charges are assessed following the move-out inspection process.

Students charged for damages will have an opportunity to appeal those charges.

Information regarding the appeal process will be emailed to students before any charge is posted to their student account.

Abandoned Property Notice

Any personal belongings remaining in a Housing and Residence life room, suite, apartment, or common area after a student has officially moved out or vacated their space will be considered abandoned property. Housing and Residence Life does not store, hold, or assume responsibility for abandoned items. All belongings left behind will be discarded or otherwise disposed of at the university's discretion.

Students Moving Out Before the End of the Academic Year

Students leaving housing before the end of the academic year must:

Complete the Fall 2026 Housing Cancellation Request Form.

Contact their RA to coordinate a move-out appointment.

Complete a room inspection with a Housing & Residence Life staff member before departing.

If you cannot locate a staff member, email housing@csu.edu at least 24 hours in advance during normal business hours to arrange a move-out inspection.

Residence Hall Residents

Residence Hall residents may:

Schedule a move-out appointment with their RA, or

Visit the front desk and request a room inspection from a desk worker prior to departure.

Buckingham Place and The Flats Residents

Front desk move-out inspections are not available for Buckingham Place or The Flats residents.

Residents must:

Schedule a move-out appointment with their RA, or

Email housing@csu.edu at least 24 hours in advance during normal business hours to arrange a move-out inspection.

Room Inspections and Damage Responsibility

Students should be present during their room inspection whenever possible.

Students who leave without completing an inspection may be held responsible for damages identified after their departure.

Move-out inspections are compared to the Room Inventory Condition Form completed at move-in.

Students who did not submit a Room Inventory Condition Form by the required deadline may be held responsible for any damages or condition concerns found during move-out.

Fees, Charges & Refund Information

Housing Cancellation & Contract Obligations

Students who wish to cancel their housing assignment must submit the appropriate cancellation documentation to Housing & Residence Life before the first day of classes or move-in day, whichever occurs first, in order to receive a full refund of eligible room and board charges.

Students who do not arrive by the Wednesday of the semester opening and have not submitted a written cancellation will remain bound to the terms and conditions of their Housing Contract. Room assignments cannot be held or guaranteed for students who arrive late or fail to make prior arrangements with the Housing Office before the Residence Hall opens.

Important:

Canceling admission to the University does not automatically cancel a housing contract.

Students are responsible for submitting all required housing cancellation documentation.

A $100 non-refundable housing application fee is required for all housing applicants. This fee is non-refundable regardless of cancellation, withdrawal, or housing assignment status.

Please review the Room and Board Contractual Agreement and applicable cancellation forms for complete details.

Room & Board Refund Schedule

Students who withdraw from housing after moving in may be eligible for a partial refund of room and board charges based on the following schedule:

Before Move-In or First Day of Classes: 100% Refund

Withdrawal During First Week of Classes: 80% Refund

Withdrawal During Second Week of Classes: 60% Refund

Withdrawal During Third Week of Classes: 40% Refund

Withdrawal During Fourth Week of Classes: 20% Refund

After Fourth Week of Classes: 0% Refund

Please Note:

There are no refunds for housing application fees or other housing-related fees.

Refund eligibility and dates may vary between new housing students and returning residents.

Students should consult the applicable cancellation form for semester-specific deadlines.

Financial Responsibilities

Students are responsible for all housing and university charges associated with their account. Failure to satisfy financial obligations may result in:

Loss of eligibility to receive academic credit for enrolled courses.

Placement of the account with an outside collection agency.

Reporting of delinquent balances to credit reporting agencies.

Assignment of the account to the State of Illinois Offset System.

Assessment of collection costs, legal fees, and associated expenses incurred in recovering unpaid balances.

Collection costs may range from 25% to 50% of the outstanding balance.

Billing & Account Information

Chicago State University is not obligated to send individual billing statements to students.

Students are responsible for monitoring their student account and University communications regarding payment deadlines.

Students must maintain a current address and contact information with the University's Records Office.

Room & Board Rates

Housing rates are subject to change without notice. Published room and board rates are typically based on double occupancy accommodations. Students should review the current Housing Rates page for the most accurate and up-to-date pricing information.

Important Disclaimer

All dates, fees, charges, refund schedules, and policies are subject to change without prior notice. Students are encouraged to review current Housing & Residence Life policies and forms before making housing-related decisions.