Tools and Resources

Proposal Preparation	OGRA	PI	Dept. Admin.	Chair/Dean
Work with the PI to identify funding sources	✖
Prepare technical proposal		✖
Assure that the proposed project is appropriate in nature and scope, and consistent with departmental and institutional mission		✖	✖	✖
Assure that the proposed project has qualified personnel and adequate space		✖		✖
Draft an adequate and accurate budget to accomplish the scope of work	✖	✖		✖
Request and document approval for cost sharing/matching		✖		✖
Obtain commitment and documentation from external collaborators	✖	✖
Complete Financial Conflict of Interest (FCOI) disclosure forms, no later than at the time of submission for federally funded research and/or PHS funding		✖

Proposal Review and Approval	OGRA	PI	Dept. Admin.	Chair/Dean
Coordinate programs where University is restricted in number of allowable submissions	✖	✖		✖
Provide oversight for sponsored project proposals, including budget review	✖
Work together to prepare final proposal budget	✖	✖
Review and approve F&A cost reductions or waivers	✖			✖
Review and approve requests for costs generally considered to be indirect to be charged as direct costs	✖	✖	✖

Proposal Submission	OGRA	PI	Dept. Admin.	Chair/Dean
Complete final proposal review	✖	✖
Load proposal to applicable e-submission portal	✖	✖
Provide authorized institutional signature on all proposals and awards	✖
Submit all proposals on behalf of the University	✖

Before Award	OGRA	PI	Dept. Admin.	Chair/Dean
Submit Just-in-Time information to sponsor	✖
Confirm that PI and identified CSU investigators have completed FCOI training	✖	✖
If the project involves the use of animals or human subjects, obtain side by side review of project narrative and approved protocol		✖		✖
Insure award document does not contain terms and special conditions to which the University cannot comply	✖	✖	✖	✖

Award	OGRA	PI	Dept. Admin.	Chair/Dean
Secure signatures for award acceptance	✖
Notify appropriate University offices of award	✖

Post-Award/Closeout	OGRA	PI	Dept. Admin.	Chair/Dean
Assure that subrecipients have submitted or will submit all required deliverables, reports, invoices with current approved budget, required budget revision request and approval thereof	✖	✖
Meet sponsor’s deadline(s) for final reports	✖	✖
Submit any required final invention report	✖	✖

As part of Intent to Submit a Proposal (ISP), faculty are required to prepare either preliminary or roughly estimated budgets for grant funded activities as part of their proposal submission. The budget that should be submitted along with the ISP generally includes salaries and wages of personnel, commodities, contractual services, travel, equipment, etc. Some of the funding agencies’ Request for Proposals requires the budgets to include payment of the cost of the employee’sfringe benefits and/or for University’s Finance & Administration rates. This document presents Chicago State University’s F&A  and current fringe benefit rates.

Finance Systems Security Access Request Form – CSU Buy Access Form

Purchase Requisition Forms

• Financial Disclosure Form
• Financial Disclosure 2 Form
• Soybean Oil-Based Ink

CSU Contract

• Contract
• Contract Amendment

New Subrecipient

• Sample

Intent to Submit a Proposal

This is what we need from you to approve the submission of the proposal, please read to the end of the

1. Intent to submit a proposal: Please follow the link and fill out the form. https://csu.app.cayuse.com/sp/proposals. You can log in with your CSU Credentials to log on. On the top right under Products, select Sponsored Projects. It will take you to the Proposal Dashboard Screen, click the +Start New Proposal (Large Blue Button to the far right).

1. 

Complete all the information you are asked for, then complete the Review; the Route for Review will light up. If needed, we can upload the budget and summary later but include the matching information in the Summary Budget tab, as we discussed.

Click both, and the proposal form will be automatically routed for approval. This needs to be fully approved before the submitting the proposal.

Please let us know if you have any questions about filling out the form.

2. Budget and justification: Please let us know if there are any letters of support or other documents that need to be included in the proposal. For letters, please send us a draft, and we can forward them to the provost for signature. For any other MoU's or agreements, they must be reviewed by Legal, and the review can take up to 10 business days.
3. Letters, MoU's or other contracts: Please let us know if there are any letters of support or other documents that need to be included in the proposal. For letters, please send us a draft, and we can forward them to the provost for signature. For any other MoU's or agreements, they must be reviewed by Legal, and the review can take up to 10 business days.
4. IRB or IACUC: Please contact irb@csu.edu if you are doing studies with human subjects, and merhart@csu.edu if you are planning to use animal subjects.
5. After you have completed the Intent, OGRA will contact you with further instruction on the submittal of your proposal.

CSU Time and Effort Reporting

• CSU Time & Effort Reporting Practice
• CSU Time & Effort FY2019

TheIntegrated Postsecondary Education Data System (IPEDS) is the National Center for Education Statistics’ (NCES) core postsecondary education data collection program. Information is collected annually from all providers of postsecondary education in fundamental areas such as enrollments, program completion and graduation rates, institutional costs, student financial aid, and human resources.

The Compliance Examination and Single Audit reports for Chicago State University can be found here

Illinois Auditor General - Chicago State University Audits