Forms & Documents

Forms Description
Financial Disclosures Must be collected from a vendor by the requesting department when $100,000 is spent in a fiscal year.
Furniture Purchase Required for the purchase of new furniture over $500.
Requisition Checklist Checklist ensuring all required documents are attached to a requisition to avoid delays in processing.
Soy Bean Ink Statement Required if vendor is doing any outside printing on items being purchased. (Not limited to paper products).
Vendor Information

Required for vendor information to be added or updated on CSU Buy. MUST be completely filled out and signed by the vendor.

(ANY changes to an existing vendor's information require a completed Vendor Information Form. The vendor's signature is required to authorize change of information.)

Documents Description
Account Codes This document helps you in utilizing the correct account code.
Catering Guidelines Requirements for catering a campus event.
Business Enterprise Program State of Illinois’ effort to make an accommodation for vendors that have historically not been given equal opportunities to provide goods and/or services to the State.
IPHEC Information Illinois Public Higher Education Cooperative is a purchasing organization comprised of all 13 public institutions of higher education.
Procurement Guidelines Quick reference guide for CSU campus purchasing.
Purchasing Defintions Language & terms specific to purchasing at CSU.
Purchase Types & Lead Times  Common types of purchases and associated lead times.
Requisition Workflow Chart showing requisiton workflow.