Performance Evaluation FAQs

Are evaluations required for Temp Administrators or Extra Help?

No, you do not need to complete performance evaluations for Temporary Administrators or Extra Help roles.

When are evaluations due for probationary periods?

Evaluations are due at the end of the probationary period, either 6 or 12 months depending on the position.

Are performance evaluations required or optional?

These are REQUIRED for every eligible employee.

The same form can be used for all performance evaluations (end of probationary period, mid-year, end-of-year) regardless of time period.
Accurately provide the time period (using specific dates) for the performance period being reviewed.

Should I complete a Performance Evaluation for a Civil Service/Administrative employee who has transferred into or out of my unit during the fiscal year?

Yes, you are responsible to complete an evaluation for the time under your supervision.

What should I do for an employee who has recently been placed under my supervision if the former supervisor is no longer employed at the university?

Complete the evaluation and indicate the time period of which the employee has been under your supervision.

What should I do if the employee refuses to sign?

Indicate employee’s refusal to sign and date of refusal.

Should I complete a performance evaluation for an employee that has separated from the University?

Yes, with an indication that the employee has separated and the date of separation.

Should I complete a performance evaluation for an employee that has been laid off from the University?

Yes, with an indication that the employee has been laid off and the effective date of layoff.

What happens if I do not submit the completed performance evaluation to the Office of Human Resources by the deadline?

Failure to adhere to the deadline may result in disciplinary action.

What should I do if the employee is on an approved leave of absence?

A copy of the completed Performance Evaluation form with the supervisor’s signature should be submitted with a brief statement including the anticipated date of return. The completed Performance Evaluation with the employee’s signature should be submitted within 15 days of the employee’s return to work.

What if the employee disagrees with the performance evaluation?

If an employee disagrees with the Performance Evaluation, the employee may submit a rebuttal statement within 30 days of receipt of the evaluation. The rebuttal statement shall be attached to the Performance Evaluation in the employee’s personnel file.