How to Register

Spring 2012 registration will be done via CSU X-Press only.

Instructions for Registering on the Web
Dropping Classes on the Web
Undergraduate Students
Graduate Students
Registration Agreement
Registration Information
Web Registration / Program Change
Late Registration / Late Program Change

Instructions for Registering on the Web

  1. Contact your advisor to obtain your current registration advising PIN (RAP).
  2. On the Chicago State University home page, www.csu.edu, click “CSU X-Press.”
  3. Click “Enter Secure Area.” Scroll down. In the user ID field type your university ID (or user ID, SSN) and in the PAC field type your date of birth (MMDDYY), then click “Login.” (If you have registered online before, enter the PAC you created or click “Forgot PAC” to reset your PAC.)
  4. Click “Student Services and Financial Aid.” Then click “Registration.”
  5. Click “Term Selection” and select correct term i.e., Spring 20121. Click "Submit."
  6. Click “Add/Drop Classes.” You will be prompted to enter an Alternate Pin. Type in the six-digit registration advising PIN (RAP) number that was given by your advisor.
  7. Scroll down. Type in one five-digit course reference number (CRN) in each box for each course in which you wish to enroll. After you have typed a CRN for each course, click “Submit Changes.”
  8. Your courses will appear. Check to see if the subjects, course numbers and sections are correct. If all of the classes for which you submitted CRNs for do not appear, scroll down for error messages. Correct time conflicts or closed classes by typing in another section of the course. Depending upon the error message, you may have to go back to your advisor for an override. Click “Submit Changes” again. Check to make sure all information is correct and there are no error messages. If there are no errors, scroll down to the bottom of the page and click “Complete Your Registration.” Scroll down to view your charges. Print this page for your records. If there are no charges on the page, you did not register successfully. Go back to Add/Drop Classes and try again. Scroll down to the bottom of the page and click “Detail Schedule” and print this page for your records.
  9. If you are paying by MasterCard, VISA, Discover or check, you can click “Online Payment” to pay your bill, or call the cashier’s office at 773-995-2029, to pay by phone.
  10. If you plan to pay with cash, your payment must be received in the Cashier’s Office before the deadline date noted on the web or published in the Class Schedule Bulletin.

Dropping Classes on the Web

Follow instructions 1-6 for registering online. On the "Add/Drop Classes" page, click on the arrow under “Action” next to the course you wish to drop. The word NONE will be next to the arrow. Click “Drop Web.” Do this for each course you wish to drop. If you wish to add a class to replace the class you are dropping, type in the five-digit Course Reference Number (CRN) of the course you wish to add in one of the boxes at the bottom of the screen and click “Submit Changes.” Check for error messages.

If you have errors, click “Submit Changes” again and then type in another CRN. After you have selected your courses with no error messages, click“Complete Your Registration” at the bottom of the page.

You may drop classes online for Spring 2012 until 5 p.m. January 25, 2012. After this date, you must submit a Change of Program/ Withdrawal form with appropriate signatures of approval.

NOTE: You will not be allowed to drop your last class online (resulting in zero hours of enrollment.) You will have to submit a withdrawal form to the registrar’s office, signed by all appropriate parties. For more information, contact the Office of the Registrar, ADM 128, at 773-995-2517 to have your last class dropped. A withdrawal survey must also be completed.

Undergraduate Students - Continuing Students

(Those who have attended at least one term since Spring 2010)
Currently enrolled students who have been accepted as candidates for the bachelor’s degree will use the Fall 2011 RAP (registration advising PIN) given at the advisement session to register on the CSU X-Press web registration system. If you must register on campus, you must present your CSU student identification card with your advisor-signed student schedule request form in the Office of the Registrar, ADM 128.

New Students
If you have never attended Chicago State University and you are seeking a degree, you must first be admitted. Contact the Office of Undergraduate and Graduate Admissions (ADM 126) for details. After you have been admitted, you must be advised. Your advisor will give you a Spring 2012 RAP registration advising PIN) to use the CSU X-Press web registration system. Spring 2012Priority Deadline: November 15, 2011.

Returning Students
Undergraduates who have not attended since the Spring 2010 term and who were in good standing their last term must file an application for readmission in the Office of the Registrar, ADM 128. Undergraduates must submit transcripts covering all college courses completed at other institutions since withdrawal from Chicago State University. Spring 2012 Priority Deadline: November 15, 2011.

Undergraduate students who were dropped from the university, or who were not in good academic standing at the end of the last term of attendance, should submit both an academic petition for reinstatement and an application for readmission to the Office of the Registrar, ADM 128. Students seeking reinstatement must submit transcripts covering all college courses completed since withdrawal. Spring 2012 Priority Deadline: November 15, 2011.

You must be advised to register. Your advisor will give you a Spring 2012 RAP (registration advising PIN) for use with the CSU X-Press web registration. See the Quick Reference Guide for a list of departments.

Undergraduate Students-at-Large
Students may attend the university as “students-at-large” in any of the following categories: (1) individuals who are regular students at a regionally accredited college or university and who can demonstrate their good academic standing at their home institution; (2) individuals who are not currently regular students at a regionally accredited college or university but who can demonstrate their good academic standing at the institution last attended; or (3) individuals enrolling at the university as part of a special program or a cooperative agreement between the university and another institution. Students enrolling as students-at-large in category one or two who wish to earn more than 30 credits must be admitted as regular students. Students enrolling as students-at-large in category three will abide by the guidelines established for the program or cooperative agreement. At-large students are eligible to register online through the CSU X-Press web registration system without a registration advising PIN (RAP). For more information and an undergraduate student-at-large application, contact the Office of Undergraduate Admissions at 773-995-2513.

Graduate Students - Continuing Students

(Those who have attended at least one term since Spring 2010)

MASTER’S DEGREE CANDIDATES

Your graduate advisor will issue your Spring RAP (registration advising PIN) in your advisement session for use on the CSU X-press web registration system.

GRADUATE STUDENTS-AT-LARGE
If necessary, you will be referred to a department for advisement and course approval. Graduate-at-large students are eligible to register online through the CSU X-Press web registration system without a RAP.

New and Returning Students
Master’s degree candidates attending for the fi rst time must be advised. Your advisor will issue your Spring 2012 RAP (registration advising PIN) for use on the CSU X-Press web registration system during your advisement session.

New graduates-at-large who are attending for the first time must first report to the Office of Undergraduate and Graduate Admissions, ADM 126, to complete a short data form. If necessary, you will be referred to a department for advisement and course approval. You will not need a RAP to register online using the CSU X-Press web registration system.

If you are a master’s degree candidate or a student-at-large who has not attended prior to Spring 2010, an application for readmission must be completed. Forms may be obtained in ADM 126. Master’s
degree candidates must obtain approval signatures for re-entry and for advisement. The Graduate School will approve the registration form for the non-degree (graduate-at-large) student to register via CSU X-Press; restricted courses will require departmental approval.

NOTE: Cooperating teachers eligible for tuition waivers may contact the Office of Field Placement at 773-995-2392, Education Building, room 322. Note that the proper parties must sign the waiver form before a waiver is issued. Forms must also be signed in the Provost (Cook ADM Bldg, Rm. 306) and Financial Aid (Cook ADM Bldg, Rm. 207) offices and submitted to the cashier (Cook ADM Bldg, Rm. 211) for proper validation.

TEACHER CERTIFICATION

If you plan to enroll for courses to achieve initial teacher certification and you have been evaluated by the Chicago Board of Education or the State of Illinois, present your deficiency statement at the College of Education's Teacher Certification Officer. For more information, call 773-995-2519. All College of Education requirements for entry to teacher certification sequences must be met and appropriate departmental signatures obtained prior to enrolling in certification courses.

UNIVERSITY EMPLOYEES

Civil Service Staff - If you are a civil service employee enrolled in an undergraduate program, and intend to pay for tuition with a civil service waiver, please be informed that you may be eligible for financial aid. Please complete and submit a Free Application for Federal Student Aid (FAFSA) to the U.S. Department of Education, and complete the financial aid application process.

If you need assistance completing the financial aid documents, contact the Educational Opportunity Center/Project Success at 773-995-2371. To take tuition-free courses, the application for civil service employee education benefits must be completed, approved by your supervisor, and sent to the Office of Human Resources, ADM 203. Applications are available in ADM 203.

Civil service employees are under the same academic regulations as other students at the University. All university employees not possessing a bachelor’s degree are limited to a maximum of thirty (30) semester hours of course work prior to their formal admission to the university.

Faculty and Administrators

To take tuition-free courses, employees must receive written approval from their chairperson or supervisor and college dean, where appropriate, indicating the course(s) for enrollment. The written approval then must be submitted to the provost, ADM 306. The program identification code for faculty and administrators not seeking a degree is GSAL. All university employees are subject to the rules and regulations set forth by Chicago State University in regards to education benefits for employees.

Tuition Waiver Applicants

Eligible employees and cooperating teachers requesting tuition waivers must present applications to the Office of Financial Aid, ADM 207, with all appropriate signatures by September 15, for the fall term, January 30 for the Spring term and by the first day of classes for any intersession or summer session in which the waiver is presented and the individual enrolls.

All waivers are for the term in which the course is taken, which means waiver applications are to be submitted each term. Waivers do not cover past due bills and will not be accepted after the deadline date.

Advisement

All degree-seeking students are REQUIRED to be advised prior to their registration. Advisors will give a RAP (registration advising PIN) to a student during the advisement session to use with the CSU X-Press web registration system.

Special undergraduate students-at-large (USAL) do not need advisement and are eligible to register through the CSU X-Press web registration system without a RAP (registration advising PIN). Master’s degree candidates and graduate certificate students must be advised by the department supervising the program to which they have been admitted. RAP (registration advising PIN) numbers are distributed by graduate advisors.

Graduate-at-large students (GSAL, GSUM) do not need advisement and are eligible to register through the CSU X-Press web registration system without a RAP. However, special permission is required for at-large students to enroll in any 5000-level or higher graduate course. Students registering online must obtain the academic department’s approval prior to attempting to register for these or any other restricted course. Students should not attempt to register for two different sections of the same course. If additional work is desired in a variable credit course, students should talk with the department chairperson.

Students should note that the time for advisement is not during registration. To speed up your registration, have your schedule prepared with alternative courses to take, if certain courses are closed.

Student Registration Responsibility

If an admitted student presents unofficial transcripts as a basis for advising, the student is responsible for any consequences related to course selection, registration and academic progress based upon the unofficial transcripts.

It is the responsibility of each student to enter the proper course reference number (CRN) for all registration transactions. A student should only register for advised courses. Abuse of the web registration system may result in your courses being dropped by request of the department or the instructor of the course.

A student is responsible for his/her registration transactions made via CSU X-Press and official registration forms. While students are required to seek advisement prior to registration (add, drop or total withdrawal of courses), it is the student's responsibility, (NOT the advisor's) to enter registration transactions via CSU X-Press using a student's UID and PAC.

Students should not share their CSU X-Press password/PAC with anyone, including faculty and staff. Students should reset their passwords if they feel their password has been compromised.

A student is responsible for dropping/withdrawing courses that he/she has no intent to attend or has stopped attending. Instructors MAY issues grades WN (Withdrawn-Never attended) for students who miss the first two sessions of a course (equivalent to the first two hours). If a student stops attending a class and does not withdraw from the course, the instructor may request to have the student withdrawn or issue a failing grade. However, it is NOT the responsibility of the University to withdraw
students from courses for nonattendance. See Class Attendance Policy.

Students are responsible for obtaining a receipt for payment on your account by the published payment due dates, even if your account is being paid through a grant, scholarship, loan or another party. You must confirm your registration with a paid receipt from the cashier’s offi ce, ADM 211.

Students are responsible for confirming registration in all courses with each instructor during the first class session. If your name, does not appear on the roster, contact the Office of the Registrar (ADM 128). Students are not allowed to sit/participate in a class for which they are not officially registered.

Student Registration Agreement

By registering for classes at the Chicago State University (CSU), the student promises to pay all assessed tuition and fees as a result of Spring 2012 registration, unless he/she withdraws the registration on or before January 25, 2012 (deadline for 100% reversal of tuition and fees). The student also promises to pay any additional charges incurred including but not limited to charges for room and board, parking, class materials, and any other departmental or college charges.

The University is advancing value to each student in the form of educational services and a student's right to register is expressly conditioned upon the student's agreement to pay the costs of tuition and fees and any additional costs when those charges become due. Regardless of eligibility for financial aid, the student is personally responsible for the full amount assessed as a result of registration and attendance. If a student fails to pay his/her debt in full on the date specified on the billing statement (E-Bill), he/she will be assessed late payment charges in accordance to University policy. The University may refer a past due account for collection and may authorize legal actions against a student for the collect of the debt. The student is liable for all reasonable collection costs, including attorney fees, court costs, and other charges necessary for the collection of a past due account. See Payment Policy for more information.

Registration Information

Registration day and time are determined by your classification code.

CLASSIFICATION CODES HOURS EARNED
First term Freshman
(1)
0-14
Second term Freshman
(2)
15-29
First term Sophomore
(3)
30-44
Second term Sophomore
(4)
45-59
First term Junior
(5)
60-74
Second term Junior
(6)
75-89
First term Senior
(7)
90-104
Second term Senior
(8)
105-119
Senior 120+ hours
(9)
120+
Second Bachelor’s Degree
(J)
120+
Student-At-Large
(S)
 
Graduate
(GR)
 
Doctoral
(DR)
 
Professional
(PR)
 

Web Registration / via CSU X-press 7 a.m. - 10 p.m.

You must be advised and use your Spring RAP (registration advising PIN) to register.

Registration Dates Classification
November 14 - 30 Doctoral, Professional, Graduate, Certification, Seniors, & Second Bachelor's
November 17 - 30 Juniors
November 20 - 30 Sophomores
November 23 - 30 Freshmen & At-large Students
December 1 - January 16 All eligible students with a Spring RAP
January 17 - 18 (Late Registration) All eligible students with a Spring RAP

Advance Web Registration / November 14 - 30
7 a.m. - 10 p.m. • Undergraduate & Graduate
All students who register via CSU X-Press November 14 - 30, including students with financial assistance, must make an initial payment by December 2, 2011. Students are to register according to their student classification. Please refer to the web registration calendar above to determine the time frame you are to register on CSU X-Press.

If you are unsure of your student classification, please refer to your unofficial transcript on CSU X-Press or contact your academic advisor for assistance. Undergraduate student classification is calculated by the number of credit hours earned. Credit hours currently enrolled are not calculated in your student classification.

Students are strongly advised to make an appointment with their advisor prior to registering or changing programs.

Regular Web Registration/ Program Change

December 1 - January 16 7 a.m. - 10 p.m. • Undergraduate & Graduate

All students, including students with financial assistance, must make an initial payment at the time of registration. New and continuing students who did not advance-enroll may register via CSU X-Press according to the registration schedule.

A registration advising PIN (RAP) may be obtained from academic advisors. Students who advance-enrolled for the Spring 2012 semester may change their programs via CSU X-Press by dropping or adding classes according to the registration calendar. Drop/Add forms are available from the academic department offices.

You may only add classes that are open or become available. You will not be allowed to drop your last class online (resulting in zero hours of enrollment. You will have to submit a withdrawal form to the registrar’s office, signed by all appropriate parties. For more information, contact the Office of the Registrar, ADM 128, at 773-995-2517 to have your last class dropped. A withdrawal survey must also be completed.

Late Registration / Late Program Change

January 17 - 18 • 7 a.m. - 10 p.m.

All students, including students with financial assistance, must make an initial payment at the time of registration. A $100 late registration fee will be charged for initial registrations after January 16, 2012. Late registration and late change of program will end at 10 p.m. on January 18, 2012. The late registration fee is nonrefundable.

Drop a Course(s): A student can drop a course(s) on CSU X-Press after the late change of program period until Wednesday, January 25, 2012. After January 25, 2012, students must receive approval from an academic advisor and other administrators as appropriate for dropped courses on their change of program form. Withdrawal from a course is not complete until the form is submitted to the Office of the Registrar, ADM 128, and approved by a records and registration staff member. Errors in the completion of the change of program form are the student’s responsibility.

NOTE: Students who reduce their credit hour load below 12 semester hours by January 25, 2012 are eligible for a partial reversal of charges.

NOTE: You will not be allowed to drop your last class online resulting in zero hours of enrollment. You will have to submit a withdrawal form to the registrar’s office, signed by all appropriate parties. For more information, contact the Office of the Registrar, ADM 128, at 773-995- 2517 to have your last class dropped. A withdrawal survey must also be completed.

F-1 international students are REQUIRED to receive authorization from the Office of International Program’s designated school official BEFORE dropping a course which will reduce the F-1 student’s credit hour load below 12 semester hours.

Student athletes are REQUIRED to receive authorization from the Director of Athletics and the faculty athletic representative BEFORE dropping a course that will reduce the student athlete’s credit hour load below 12 semester hours.

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