Invoicing Policy 

  • Invoicing Template: An invoice is a document that lists goods that have been supplied or services that have been done and says how much money you owe for them. This is an example of what OGRA receives from vendors.
  • Subrecipient Invoicing Procedure: All subrecipient invoices (certified by authorized signatory) should be sent to the appropriate Principal Investigator and OGRA's Grants Compliance Specialist (GCS) for subrecipient compliance/monitoring purposes. These invoices should include supporting documentation.  GCS will request additional supporting documentation on all invoices if necessary.  All invoices need to follow a required form (please see sample invoice template) and should reflect the current approved budget, current expenses, and remaining available balance.  If necessary, invoices are sent back for any corrections and inconsistencies.  Otherwise, upon review, the GCS will send these invoices back (via email) to the appropriate PI for their review and approval. Once invoice is approved by the PI, same email is sent to the appropriate PI's Program Specialist or Grant Coordinator to be uploaded to CSU Buy for payment processing.