Administrative Clerk

Employees in positions allocated to this level of the series work under administrative direction in support of a major academic or administrative unit. They are responsible for initiating and coordinating the office support functions required for the effective implementation of administrative policies of the unit. Duties performed require extensive knowledge of the organization, programs, policies, and procedures of the unit and the institution and the ability to operate computer systems, using word processing, database and software packages.

An Administrative Clerk typically –

1. Develops and implements procedures and recordkeeping systems to support the clerical functions performed by the unit
2. Serves as a resource person for staff of external units
3. Answers inquiries and resolves problems which require interpretation, explanation and justification of administrative and programmatic policies and procedures
4. Directs and coordinates all clerical functions of a unit, as performed by a staff of lower rank, with full accountability for the results produced
5. Reviews overall work production, cost, equipment and staff resource utilization to evaluate progress in achieving goals, objects, and cost effectiveness. ecommends/implements actions to improve overall effectiveness
6. Performs quality control review of a variety of administrative documents or transactions
7. Monitors fiscal transactions and accounts of a major unit with responsibility for overall control. Authorizes fiscal transactions and keeps management informed of overall financial position. Prepares reports and budget projections
8. Signs/approves correspondence, requisitions, vouchers and similar documents
9. Prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units
10. Composes correspondence, which requires the interpretation, explanation, or defense of unit policies and guidelines, administrative or programmatic functions.
11. Conducts extensive research assignments involving the evaluation, selection and compilation of information from a wide variety of sources
12. Assists research investigators in report and proposal preparation