Chicago State University

CTRE Faculty Advisory Board 


Given the purpose of the CTRE – to build a community among the faculty – it is vital that faculty actively participate in the direction and events of the Center.  This is accomplished through two faculty committees and through annual surveys administered to all faculty members. 

First, the Distance Education Committee, which was established through the UPI contract, assesses, recommends, develops, and evaluates activities specifically related to the growth and promotion of distance education at the University. The Committee also assesses the variety, quality, and depth of course offerings; the operation and support provided for distance education, and the policies and procedures of the University referencing distance education.

The second faculty committee is the CTRE Advisory Board (CTREAB). This board was established to allow for active participation from faculty in the setting of priorities of the CTRE, in the evaluation of the effectiveness of the services provided through the CTRE, and in the direction of the programming to be offered.  This board contains representation from the Distance Education Committee. 

Appendix: By-Laws for the CTRE Advisory Boar
 Amended January 22, 2015 

The following articles outline the scope and responsibilities of the CTRE Advisory Board (CTREAB). 

Article 1: Purpose 

The CTREAB is an advisory committee to the Director of the Center forTeaching and Research Excellence (CTRE), which provides the Director with recommendations concerning all matters relevant to the CTRE. CTREAB recommendations and decisions should be considered and followed whenever possible. In cases where CTREAB decisions are not followed, an explanation should be shared with the board. This includes deliberating and responding to issues, proposals, and reports brought to the attention of the CTREAB through the Director of the CTRE or the Chair of the CTREAB. 

In addition, the CTREAB will have the following authority: 

  • Review and approve strategic plan 
  • Review and approve annual operating budget and any modifications over $5000
  • Evaluate the effectiveness of the CTRE and its leadership 

Review of Strategic Plan and Budget – Prior to the beginning of the new fiscal year, the Director of the CTRE will present his/her strategic plan for the coming year(s), which includes a budget proposal, to the CTREAB. The CTREAB will have the opportunity to discuss the plan and budget, and provide recommendations for revisions. Through deliberations, the Director of the CTRE will need to receive approval for the plan by a simple majority of the members. If this is not possible, the CTREAB Executive Board will meet with the Dean of the Library and Instruction Services for mediation. The decision of the Dean will be final. Once the budget is finalized, any deviation over $5000 will require the same approval process indicated above. 

Evaluation of the CTRE – The CTREAB, through the guidance of its Chair, will be responsible for providing a written evaluation of the CTRE by May 15 of each academic year to the Dean of Library and Instruction Services. This evaluation should include but is not limited to, an assessment of the quality of service provided, adequacy of the programming, faculty satisfaction of CTRE, adherence to the established by-laws, and recommendations for the future. 

Article 2: Organization of the CTREAB

The CTREAB is comprised of an executive board, primary board, ex officio members, standing sub-committees and ad-hoc committees as needed.

Executive Board (EB): The executive board will be comprised of the past chair, chair, chair-elect, secretary, chair of the Distance Education Committee or his/her designee, and Director of the CTRE, who is a non-voting member. This board will meet to establish the agenda of CTREAB meetings. In addition, this board will meet between established CTREAB meetings to attend to situations as necessary. Also, the EB is responsible for management of the recruitment and selection of new CTERAB members and the election of its officers. 

The EB can make the decision by simple majority to approve issues that would regularly need full board approval in emergency situations. These decisions will need to be communicated to the primary board as soon as reasonably possible.

Primary Board: The primary board will be comprised of the voting membership of the CTREAB, including the executive board. This group will meet monthly and as needed to attend to necessary business relating to the CTRE. 

Ex-Officio Members: Select individuals will be allowed to participate in CTREAB’s primary board meetings of as non-voting, ex-officio members. These members will include the Director of the CTRE, representation from the Office of the Provost and the Dean of Library and Instruction Services, faculty development specialist, and academic advising specialist. Additional ex-officio members can be appointed with a joint agreement between the Chair of the CTREAB and the Director of the CTRE. 

Standing Sub-Committees: The CTREAB will have the following standing sub-committees. Additional standing sub-committees can be established by recommendation from the CTREAB. 

Research Excellence – This committee will be responsible for improving the quality and quantity of research activities on campus. This includes directed programming for increasing publications and grants by faculty.

Teaching and Technology Excellence – This committee will be responsible for investigating and integrating technology into the teaching and learning process. This includes planning for the training and integration of technology initiatives, surveying the faculty on their technology needs, working in conjunction with the Chief Information Officer of CSU on identifying and establishing necessary technology, etc.

Sub-Committee Chairpersons: All sub-committee chairpersons will be selected from the voting members of the CTREAB and are appointed by the CTREAB Chair after a nomination from the CTREAB EB. 

Sub-Committee Membership: The membership of a subcommittee will be determined by the chairperson of the subcommittee and reported to CTREAB and may include both CTREAB members and non-members. All members of a subcommittee are voting members of the subcommittee.

Sub-Committee Requirements – The chairperson of each subcommittee is responsible for submitting minutes of their meetings that reflect the actions and deliberations of the subcommittee to the Secretary of the CTREAB. Minutes should show that they have been reviewed and accepted by the membership of the subcommittee. In addition, each subcommittee chair will be expected to report on their progress at CTREAB meetings. 

Article 3: Officers, Elections, Term of Office, and Responsibilities

The chair, chair-elect, and secretary are the elected officers of the CTREAB.

Term of Office: Each officer shall be appointed to serve a two-year term.

Election of Officers: Elections will be held during the month of May for appointments to begin in the following July. All officers will need to be nominated by a voting member of the CTREAB and receive a simple majority of votes from a quorum of the CTREAB to be elected. 

Responsibilities of Officers: Each Officer shall have the following responsibilities: 

Chair – The chair of the CTREAB shall be responsible for the following:

  • Establishing a standing meeting time for the CTREAB in consultation with the EB 
  • Managing membership of the CTREAB by making sure it follows the guidelines identified later in this document 
  • Convening the CTREAB meetings 
  • Convening the Executive Board meetings 
  •  Appointing chairs of the sub-committees 
  • Submitting the annual evaluation of the CTRE 
  • Assuring the processes and procedures outlined in these by-laws are followed

Chair-elect – The chair-elect of the CTREAB shall be responsible for the following:

  • Actively participating in the EB and CTREAB meetings 
  • Convening the CTREAB and/or the executive board in the absence of the chair
  • Prepare to assume full chair responsibilities at the conclusion of his/her first term of service

Secretary – The Secretary shall be responsible for the following:

  • Taking minutes and recording attendance of all EB and CTREAB meetings 
  • Keeping a current membership list and make it available at all EB and CTREAB meetings
  • Notifying members of the time and place of meetings

Article 4: Membership

The voting membership of the CTREAB shall consist of fourteen (14) to eighteen (18) members that are comprised of the following: 

  • Broad representation of the campus faculty, including instructors and non-instructional faculty (e.g. librarians, counselors, etc.) 
  • The Chair of the Distance Education Committee or his/her designee
  • At least one department chairperson/director who is appointed by the Dean of the Library and Instruction 


  • At least one elected senator from Faculty Senate to serve as the CTREAB Senate Liaison(s) 
  • At least one-third of the members shall have experience teaching online
  • The EB will recruit, identify, and recommend faculty and academic advisors who possess the experience, interest, and motivation for good membership to the CTREAB. Every attempt will be made to achieve representation from each college. Candidates recommended for membership will be voted on by the CTREAB during the May elections or during the first meeting in an academic year. 

Terms of Service: All CTREAB members will serve for a period of two (2) years. All appointments are renewable upon a vote of the membership for a second two-year term. To ensure that the faculty membership is broad-based, members serving two consecutive terms should not be considered for re-appointment for a third term. This term limit applies to CTREAB membership starting July 1, 2014.

Member Responsibilities – Members will attend regularly scheduled monthly meetings and participate in discussions and voting. If a member has two or more unexcused absences or is not fulfilling his/her responsibilities, it will be addressed by the chair and/or the EB.  

Members will participate as chairs and members of subcommittees, subgroups and/or task forces as appointed or requested by the Chair and will be a spokesperson concerning the deliberations and actions of the CTREAB. 

CTREAB members will also function as a conduit for ideas and issues raised by the faculty, academic advisors, and students.

Article 5: Meetings

The CTREAB meets monthly throughout the year and with special meetings as necessary called by the Chair. In the event the Chair does not fulfill this responsibility, the EC of the CTREAB can also call meetings of the CTREAB by a simple majority vote of its membership. 

Quorum: The presence of fifty-one percent (51%) or more of the voting membership will constitute the quorum needed for all business, including elections. In matters requiring a vote, a simple majority of the quorum present will be satisfactory, except in the case of modifications to the by-laws. 

Minutes: Minutes of each meeting of the CTREAB will reflect the actions and deliberations and will be distributed to the membership and Dean of the Library and Instruction Services. Minutes can be shared by the Chair of the Faculty Senate and the Union President upon request. 

Minutes may be modified to protect sensitive information prior to being distributed outside the CTREAB. Minutes are recorded and distributed by the secretary of the CTREAB. 

Parliamentary Procedure: All meetings of the CTREAB will be conducted using Robert’s Rules of Order. Format: All CTREAB and its subcommittees meetings can be conducted either face-to-face or online. 

Also, voting can be done using online means. 

Article 6: Appeal Process

Should a situation arise where the CTREAB feels that responsibilities, as outlined in this document, are not being followed, they should first address the situation with the Director of the CTRE. The issue can then be brought to the attention of the Dean of the Library and Instruction Services, who will work to rectify the situation. The Dean will consult with the necessary individuals and make a final decision on a course of action. His/her decision will be final. 

All elements of CTREAB’s by-laws are outside of the negotiated contract and are not grievable or guaranteed, as the CTREAB has been administratively established as a mechanism for gaining faculty and academic advisors input and guidance into the area of faculty development and academic advising. 

Article 7: Amendments to CTREAB's By-laws

By-laws will be reviewed annually and can be amended by a two-thirds vote of the voting membership. The amendment will be submitted in writing to the membership of the CTREAB and the Dean of the Library and Instruction Services at least thirty days preceding the vote. Once amended and approved by the Dean, the by-laws are effective immediately.