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New Millennium Strategic Plan: Repositiong the University for Excellence in the New Centry

Administrative Efficiency and Effectiveness

Historically, administrators have but one purpose in a university-to provide and manage the resources required to support the creation and dissemination of knowledge and the education of students. Most vice presidents and directors who moved from the faculty ranks, still maintain an identification with their disciplines and a desire to continue research and publications. The press of administrative duties often makes this wish unrealistic. Even though a great majority of top administrators at CSU spent many years as teaching faculty and, in general, there are no differences in the degrees held by administrators and faculty, just as at many other universities, faculty report a lack of trust and an alienation from administrators. Although any form of racial or cultural stereotyping and any "serious" gender biases is not condoned or tolerated by individuals at CSU, stereotyping and negative biases according to professional classifications or job categories are freely communicated. As stated in the CSU mission statement, the university seeks to foster ". . . a collaborative and intellectually stimulating community that promotes academic freedom, mutual respect and integrity for its graduate and undergraduate students, faculty, and staff." Faculty, staff and students are the university and, in order, to make mutual respect and integrity a reality, each member of this community must individually make that commitment. Adherence to the CSU Code of Excellence will contribute to this improved environment.

Surveys of other groups on-campus: students, staff and faculty, conducted by several of the task forces indicate that some administrators have not been held appropriately accountable for job performance in the past. It is the commitment of this administration that administrators at CSU will set the example for dedication, hard work, efficiency, effectiveness, and conformance with the CSU Code of Excellence. As part of strategic planning in each unit, an audit of personnel needs will be conducted to determine the level of staffing required to accomplish the current work load. A study of staffing patterns across all offices and departments will reveal if some areas are overstaffed and others understaffed. CSU must become a flexible and agile organization, if it is to accomplish its strategic goals and reach its potential as a leading urban university.

The charge to the Task Force on Administrative Efficiency and Effectiveness was to describe and assess the executive and managerial operations in all areas, such as administrative services, the business office and purchasing procedures, payment of fees, grants and contracts and processes for decision making; determine levels of customer satisfaction with administrative offices and staff development needs; and develop criteria and recommendations for updating and changing procedures and mechanisms required for administrative efficiency to permeate the university.

The task force submitted a much shorten version of the Administrative Review and Reinvestment Task Force Report (May 1998) chaired by Dr. Murry DePillars with the statement that upper level administrators had indicated that none of the findings of that task force had been acted upon. The NMC found that that was not the case and that many of the recommendations made in that report had been implemented by the new administration during Fall 1998. The task force was asked to reconsider its charge and to fulfill all aspects of it. In mid-May, the NMC received a final report from the task force.

 

Strategic Goal 5: Enhance the ability and accountability of all divisions and levels of the university to provide excellent service, sufficient resources, efficient operations, and a humane atmosphere for all students, faculty, administrators, and staff.      
Subgoal 5.1: Eliminate the backlog of deferred maintenance.      
  • Direct the Office of Physical Plant to conduct a survey of all buildings to determine compliance with safety codes, ADA, deferred maintenance and basic cleanliness.
Director of Physical Plant, Vice President of Administrative Affairs Fall 1999 to be completed by Spring, 2000
  • Numbers of violations of safety codes, ADA regulations, critical deferred maintenance issues and serious hygiene problems year-to-year.

2. Evaluation of plan to correct these conditions year-to-year.

2. Direct the Office of Physical Plant to correct all safety and hygiene deficiencies immediately. Director of Physical Plant, Vice President of Administrative Affairs Fall 1999 to be completed by Spring, 2000 1. Number and type of conditions corrected year-to-year.

2. Number and type of conditions remaining to be corrected year-to-year.

3. Seek additional funding from the General Assembly to correct all conditions resulting from deferred maintenance. President and Director of the Budget Immediately and on-going 1. Amount received from state to correct deferred maintenance year-to-year.

2. Amount spent to correct deferred maintenance year-to-year.

4. Fund and direct the Office of Physical Plant to correct all ADA violations and deferred maintenance as soon as possible. President, Director of the Budget and Director of Disabilities Services Immediately and on-going 1. Amount received from state to correct ADA violations year-to-year.

2. Amount spent to correct ADA violations year-to-year.

5. Direct the Office of Physical Plant to correct building conditions that negatively impact the work productivity of CSU students, faculty, staff, and administrators. Director of Physical Plant, Vice President of Administrative Affairs Fall 1999 to be completed by Spring, 2000 1. Survey CSU community yearly as to all physical conditions that adversely effects their work productivity.

2. Number and type of conditions corrected year-to-year.

3. Number and type of conditions remaining to be corrected year-to-year.

6. Institute a yearly review of building maintenance. Director of Physical Plant, Vice President of Administrative Affairs

President

Fall 2000

on-going

1. Develop a survey to be used by the CSU community to rate building maintenance year-to-year.

2. Comparison of ratings on survey year-to-year.

7. Devise an emergency procedures policy. Maintenance/repair personnel must be accountable. Director of Physical Plant

Vice President of Administrative Affairs

Fall 1999

on-going

1. Survey community as to adequacy of emergency responseby physical plant personnel.

2. Comparison of ratings year-to-year.

Subgoal 5.2: Increase the functional usefulness of campus structures, the personal safety of CSU community members and the beauty of the campus.      
1. Direct the Office of Physical Plant, in collaboration with campus artists and botanists, to develop a plan for enhancing the appearance and beauty of the CSU campus through landscaping. Director of Physical Plant, campus artists and botanists Fall 2000 to be completed by Spring, 2001 1. Evaluation of Landscaping Plan.

2. Number and type of landscaping projects year-to-year.

3. Survey CSU community as to effectiveness of landscaping projects in increasing beauty of campus.

2. Direct the Office of Physical Plant to generate strategies for increasing safety through controlled access to the campus and enhanced lighting. Director of Physical Plant, Vice President of Administrative Affairs Fall 2000 to be completed by Spring, 2001
  • Evaluation of Lighting Plan.

2. Number and type of lighting projects year-to-year.

3. Survey CSU community as to effectiveness of lighting projects in increasing safety on campus.

Subgoal 5.3: Build a state-of-the-art library and a convocation center.      
1. Seek funds through IBHE and directly from the General Assembly to build a Library that is a modern information storage and retrieval center and a Convocation Center. President Accomplished 1. Task was successfully accomplished.
2. Seek funds and plan to renovate the current library building for additional classrooms, offices, conference and storage space with input from all areas. President and Director of the Budget on-going 1. Number and type of efforts to secure funding from the state legislature directly and through IBHE.
3. Direct the Dean of the Library to solicit recommendations from all colleges and departments for essential journals, books, and other library resources in their disciplines. Dean of the Library Spring, 2000 to be completed by Spring, 2001 1. Number of departments that make recommendations.

2. Number of recommended books, journals and other library resources purchased year-to-year.

4. Encourage all faculty, staff, administrators and community members to support the Friends of the Library Fund. President, Provost, Deans and Chairs on-going 1. Level of support from each group of Friends of the Library Fund year-to-year.
5. Seek external funding to support library and learning resources improvements. President and Executive Director of CSU Foundation Accomplished and on-going 1. Amount and type of funding secured year-to-year.

2. List and function of equipment & other resources purchased year-to-year.

6. Direct the Dean of the Library to bring the library into conformance with the standards of the American Library Association, IBHE, and the North Central Association of Colleges and Schools. Dean of the Library On-going to be completed by Fall, 2001 1. Comparison of current conditions with the standards of ALA, IBHE and NCA year-to-year.

2. List of those conditions out of compliance year-to-year.

3. List of conditions brought into compliance year-to-year.

7. Seek additional funds to provide 21st century information technology throughout the library and access to remote sources of information storage. Chief Information Officer, Dean of the Library and the Vice President to the President for Planning on-going 1. Comparison of number of grant pro-posals submitted to federal, state, and private sector to support technology needs year-to-year.

2. Comparison of amount of funds secured to support technology needs year-to- year.

8. Plan to replace, on a regular basis, general office equipment such as copiers, fax machines, computers and printers. Vice President for Administrative Services 2001

and on-going

1. Description of replacement cycle year-to-year.

2. Comparison of number of out-of-date & inefficient pieces of equipment replaced year-to-year.

9. Set-up an office that is responsible for performing routine maintenance and simple repairs on computers, printers and fax machines. Vice President for Administrative Services

and

Chief Information Officer

2001

and on-going

1. Comparison of description of office, level of staffing & budget year-to-year.

2. Comparison of number of computers, printers and fax machines repaired year-to-year.

3. Comparison of customer satisfaction levels year-to-year.

10. Seek external funding to equip electronic multimedia classrooms and laboratories. Chief Information Officer, Dean of the Library and Vice President to the President for Planning on-going 1. Comparison of number of grant pro-posals submitted to federal, state, and private sector to support technology needs year-to-year.

2. Comparison of amount of funds secured to support technology needs year-to- year.

 
 
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