Preparation of Proposals

The Process begins 6 weeks prior to grant submission with the Faculty member or OGRA first identifying a Proposal Announcement via In4Grants. OGRA sets up the Faculty/PI as project manager in the project workspace in In4Grants. (1) The Pre-Grants and Contracts Administrator (PreGCA) provides the Intent to Submit a Proposal (ISP). It is important that applicant read the instructions on the ISP carefully. Faculty/PI completes the ISP and uploads with requested attachments to In4Grants which is routed for approval by the PreGCA. (2)If a Subrecipient is identified, PreGCA mails the SCF to the Subrecipient for completion and (3) returns to PreGCA. (4)(5) The same occurs for the Memorandum of Understanding (MOU), if one is required for the grant proposal or subcontracts. (6) Once ISP is fully approved, the PreGCA provides the Proposal Approval Form. PreGCA uploads the Subrecipient Commitment Form (SCF) for review by the Post-Grants and Compliance Administrator (PostGCA) for risk assessment. If PostGCA determines that the Subrecipient is not eligible, the Faculty/PI is notified and another Subrecipient is identified.

  • In4Grants: is a third-party web-based platform that allows the Office of Grants and Research Administration to quickly set up workspaces for project development with project manager and team. With the ability to share documents directly from the project’s workspace, introduce collaborators from within and outside of the institution, provide supporting documents, and route forms for authorizations, we find that OGRA is able to move swiftly with grant preparation without the loss of information, material and people.