Chicago State University
Grant Activation
        This protocol is extremely important since it allows various levels of oversight that flows through the
program and the accounting side of Sponsored Programs also known as OGRA. This allows OGRA to
ensure that all of the documentation is accurate and complete. This process begins upon 'official
notification ' that the proposal will be funded. This notification is in the form of an Award Notification. The
notification is usually received by the President and/or the Pre-Grants and Contracts Administrator
(PreGCA) who also serves as the Authorized Organization Representative (AOR), the Principle
Investigator/Fiscal Officer and/or the Associate Vice President of Sponsored Programs.
        Once this notification is received the PreGCA prepares an Activation Package which includes the
Activation Memorandum (AM) to the Principal Investigator/Fiscal Officer (PI/FO). The PreGCA works
with the PostGCA to schedule an orientation meeting with the PI/OF, involved faculty and staff. It is
important that administrators of the project are involved and informed of the compliance issues, policies
and procedures.

        Workflow to the accounting side of Sponsored Programs ensures that fiscal information and
calculations are accurate and complete.
Please click the following link to see the flow chart: Pre-Grants: Activation of the Grant Fund Procedure