The Office of Records and Registration (Registrar's Office, Academic Evaluation & Advisement, and Course Scheduling units) will provide limited services from December 21, 2015 through December 31, 2015. We will resume providing full services on Monday, January 4, 2016.
Transcript requests that are submitted online during this period will be processed in the order they were received on Monday, January 4, 2016.
Cook Administration Building, Room 128
Telephone: (773) 995-2517
Fax: (773) 995-3618
The Office of the Registrar welcomes you to Chicago State University. We are here to serve the needs of the student, the faculty, and the entire University community by providing a variety of services to maintain and safeguard the academic record of each student.
Please be aware of posted deadlines such as: withdrawals and drops, refunds, change of program, and other pertinent dates published in the Class Schedule Bulletin.
In order to serve you better, we will need to be kept informed of changes in demographic information, such as name and address, as soon as possible. Forms to update this information are available in the Office of Records and Registration, Cook Administration Building, Room 128.
For registration information, browse our Registration page.
Monday, Tuesday, Wednesday, Friday
8:30 a.m. until 5:00 p.m.
8:30 a.m. until 7:00 p.m.
Chicago State University complies with the Family Educational Rights and Privacy Act (FERPA)
Policy on Family Educational Rights and Privacy Act of 1974 (Notification to Students)
Chicago State University, in full compliance with the Family Educational Rights and Privacy Act of 1974, shall make educational records available to students upon request. Likewise, in accordance with the law, individually identifiable educational records will not be released to other than authorized individuals without written consent of the student. Students have the right to file complaints with The Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failures by the institution to comply with the Act.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review their education records within 45 days of the day the University receives a request for access. Students should submit to the Registrar, dean, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent or other service provider - such as the National Student Clearinghouse; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University may disclose education records without consent to another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by State University to comply with the requirements by FERPA.
Chicago State University considers the following categories to be directory information, and, as such, may release it to any or all inquirers in such forms as directories or computer address lists:
- the student's name,
- dates of attendance,
- full- or part-time status,
- degrees and awards received,
- honors received (including Dean's List),
- for members of athletic teams, weight and height.
Students who do not wish this information to be released may prevent such release by sending a written request to the Registrar.