Academic Petitions

Note to University Community:

The Academic Petition Policy has been revised effective Summer 2011. As a result, the academic petition form has also been revised. Please discard any remaining copies of the old academic petitions that you may have in your offices. The new form is a 2-sided document that requires signatures of a financial aid representative, academic chairperson and college dean. The new form also provides chairpersons and deans with the opportunity to indicate approval or denial of support for a student’s request.

Academic Petition Policy

Academic policies and procedures are the building blocks of all academic planning at Chicago State University. All students are expected to be familiar with University policies. Knowing these policies and referencing them on a regular basis allows students, faculty, staff, and administrators the ability to operate under the same set of expectations as all parties work together to achieve the best possible student experience.

Exceptions to policy may be requested in writing and delivered to the Office of the Registrar using the Academic Petition form.  Requests for exceptions are to be clearly written and expected to include a detailed explanation about why the student believes an exception is warranted, required appropriate signatures, and attached supporting documentation where applicable. 

Effective Summer 2011: Academic petitions for any term prior to Fall 2011 must be submitted by October 5, 2011.

Students can petition for administrative withdrawal or other registration modifications due to extenuating circumstances within 60 days of the term’s end date. With each petition, students are required to submit evidence of the circumstance and proof of attendance/grade from each instructor.

Students can petition for an extension of the deadline to remove an Incomplete (“I” grade) for a period not to exceed one additional semester. The petition must include written consent of the instructor of record as well as the extension deadline date. In addition, a petition for an extension must be submitted 30 days prior to the final date of completion as listed on the Incomplete Grade Request and Contract form.

Students can petition for reinstatement after one full semester of dismissal for not maintaining academic standards. The student must present the request for reinstatement using the academic petition form and must include written consent of the college dean or designee. All petitions for reinstatement must be filed by the following dates: Fall term: July 15; Spring term: November 15; Summer term: May 1.

All academic petitions submitted to the Office of the Registrar are reviewed within sixty (60) days of receipt by the Academic Petition Committee. Students will receive notification of a decision within 30 days of the review. Decisions rendered by the Academic Petition Committee are final.

The Academic Petition form can be obtained in the Office of the Registrar, ADM 128.