Unusual Enrollment History

 

Effective with the 2013-2014 academic year, the U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant Program by identifying students with unusual enrollment histories.  Some students who have an unusual enrollment history have legitimate reasons for their enrollment at multiple institutions.  However, such an enrollment history requires the Office of Student Financial Aid to review your file in order to determine future Federal financial aid eligibility.  If selected by the Department of Education, this must be resolved before you will receive financial aid. 

Definition of Unusual Enrollment History (UEH)
The specific pattern the Department of Education uses to select students includes those students who have received a Federal Pell Grant at multiple institutions during the past three academic years.  Once the Department of Education indicates that a student has an unusual enrollment history, the Office of Student Financial Aid must review the academic history prior to determining federal financial aid eligibility for that student. 

Students with an unusual enrollment history will have one of the following UEH flags and C codes on their ISIRs (Institutional Student Information Records), which is the school version of the SAR (Student Aid Report) issued by the Department of Education upon completion of the processing of your FAFSA.

 

UEH Flag Value 

C Code 

Comment Code 

Flag Description 

School Action to Resolve Flag 

    N

  No 

 None 

Enrollment pattern

not unusual 

 No school action required.

    2

  Yes 

 359 

Possible enrollment

pattern problem. 

School must review enrollment/
academic and financial aid records for past three award years. 

    3

  Yes 

 360 

Questionable enrollment   pattern 

School must review enrollment/
academic and financial aid records for past three award years. 

 

What Will Be Required of You
If selected, the Office of Student Financial Aid will notify you of what is required.  We will check your financial aid history at the previous institutions that you attended.

 

2014-2015 Academic Year:  
If you are attempting to enroll for the Fall 2014, Spring 2015 or Summer 2015 semesters we will review your enrollment history at all schools you attended during 2011-2012, 2012-2013 and 2013-2014 academic years, at which you received a Pell Grant disbursement.
 
2013-2014 Academic Year:  
If you are attempting to finalize your Financial Aid paperwork for the already concluded Fall 2013, Spring 2014 or the concluding Summer 2014 semesters we will review your enrollment history at all schools you attended during 2010-2011, 2011-2012 and 2012-2013 academic years, at which you received a Pell Grant disbursement. 

You are required to have received academic credit at any institution you received the Federal Pell grant while in attendance during those relevant academic years outlined above.  You evidence that you received academic credit at any of the institutions you attended by submitting either an official or unofficial transcript, or grade report, to the Office of Student Financial Aid (please submit official transcript(s) to the Admissions Office). Once all transcripts have been received, our office will verify whether or not academic credit was received at each institution during the relevant years.  If approved, we will notify you that you have satisfied this requirement.  If you failed to receive academic credit at any institution you received a Federal Pell grant during the relevant award years you will be required to complete and submit the UEH Continued Eligibility form, which can be obtained from the Office of Student Financial Aid, along with a statement and supporting documentation (if applicable) explaining why you failed to earn credit during the applicable award year(s). No aid will be disbursed until all required documentation has been received. 

Eligibility Approved
If the UEH review and/or documentation supports that the student did not enroll in multiple schools/programs solely to obtain the credit balance payment, then the student is eligible for Title IV funds (Financial Aid). Chicago State University must document its determination in the student’s file and process the student’s Title IV aid accordingly. 

Eligibility Denied
If after reviewing the UEH Continued Eligibility Form and documentation you are denied financial aid, please follow the steps below to appeal for possible reinstatement of eligibility for a future semester. You will be automatically denied eligibility if you refuse to submit the required documentation.

Appeal for Reinstatement of Eligibility
Students who are no longer eligible for Title IV funds aid and would like to appeal for reinstatement must do the following:

  • The appeal must be submitted in writing (obtain UEH Appeal form from the Office of Student Financial Aid). In the appeal you must explain what caused your failure to earn academic credit? The circumstances must be beyond your control and documentation must be provided to support the reason for your appeal; (i.e. injury, illness, death of relative OR other circumstances might include transfer hours accepted which will not apply to degree or change in major, etc).
  • Must successfully complete a minimum of 12 credit hours on your own, without the benefit of Federal Financial Aid at Chicago State University.
  • Explain what you will do to improve your academic performance.
  • Must meet with your academic advisor in your major department to develop an academic plan that successfully meets the requirements of your academic program.

When a student regains eligibility under these provisions, eligibility for Pell Grant and campus-based aid begins in the payment period during which the student regained that eligibility. For Direct Loans, eligibility begins with the period of enrollment during which the student regained eligibility.