Policies and Procedures

The Purchasing Department is covered in three areas:  those promulgated by the Illinois Public Higher Education Cooperative [IPHEC], those promulgated by the Board of Trustees for Chicago State University, and those procedures promulgated by the Administration and Finance section of the University.  By Clicking on the appropriate section, you will get a clear understanding of the procedures to be followed for purchasing activities.

CONTRACTS WITH EXTERNAL VENDORS

Contractual purchases $5,000 and above must have a CSU contract. All contracts will be reviewed and have the proper University approvals/ signatures based on the current CSU Procurement Policy and Procedure. Click here for more information

State of Illinois Procurement Policy Board

The Resolution of the Illinois Procurement Policy Board states for small purchase contracts, if the amount of the contract is more than $25,000.00, a financial disclosure form shall be required by the State. Click here for more information

Higher Education Small Purchase Limits.

Property Control Act

Legislative mandate 30ILCS 605/7a; 44Ill.adm Code 1.2043cl (Finance/Property Control Act) for the purchase of new furniture. Purchasing will be unable to process any furniture request until a process has been implemented to address the Property Control Act. Click here for more information.

The following GREEN procurement policy is in effect to assure Chicago State University (CSU) is in appropriate compliance with the State Officials and Illinois Waste Management Act.

GOING GREEN” PROCUREMENT POLICY

Pursuant to Sections 3 and 3.1 of the Illinois Solid Waste Management Act (415 ILCS 20), Chicago State University will not discriminate against the procurement of items manufactured with post-consumer recycled materials. Products with the highest amount of post-consumer recycled content shall be procured wherever and whenever cost, specifications, standards, and availability are comparable to products without post-consumer recycled content.

Helpful Links

Illinois Procurement Code,

(30 ILCS 500/)

Board of Trustees Policies and Procedures

www.csu.edu/board/policies.htm

Administration and Finance procedures

www.csu.edu/financialaffairs/

accountingandfinance.htm

CSU Contracts

CSU | Legal Affairs: Contracts Information and Forms

Business Enterprise Program

Business Enterprise Program: Illinois Public Higher Education Procurement Bulletin

Doing Business with Public Universities

Doing Business with Public Universities: Illinois Public Higher Education Procurement Bulletin

 

Delivery and Receipt of Goods

GUIDELINES FOR SOLE SOURCE JUSTIFICATIONS

Bid Submittal Requirements