The Purchasing Department is covered in three areas: those promulgated by the Illinois Public Higher Education Cooperative [IPHEC], those promulgated by the Board of Trustees for Chicago State University, and those procedures promulgated by the Administration and Finance section of the University. By Clicking on the appropriate section, you will get a clear understanding of the procedures to be followed for purchasing activities.
CONTRACTS WITH EXTERNAL VENDORS
Contractual purchases $5,000 and above must have a CSU contract. All contracts will be reviewed and have the proper University approvals/ signatures based on the current CSU Procurement Policy and Procedure. Click here for more information
State of Illinois Procurement Policy Board
The Resolution of the Illinois Procurement Policy Board states for small purchase contracts, if the amount of the contract is more than $25,000.00, a financial disclosure form shall be required by the State. Click here for more information
Higher Education Small Purchase Limits.
Property Control Act
Legislative mandate 30ILCS 605/7a; 44Ill.adm Code 1.2043cl (Finance/Property Control Act) for the purchase of new furniture. Purchasing will be unable to process any furniture request until a process has been implemented to address the Property Control Act. Click here for more information.
The following GREEN procurement policy is in effect to assure Chicago State University (CSU) is in appropriate compliance with the State Officials and Illinois Waste Management Act.
“GOING GREEN” PROCUREMENT POLICY
Pursuant to Sections 3 and 3.1 of the Illinois Solid Waste Management Act (415 ILCS 20), Chicago State University will not discriminate against the procurement of items manufactured with post-consumer recycled materials. Products with the highest amount of post-consumer recycled content shall be procured wherever and whenever cost, specifications, standards, and availability are comparable to products without post-consumer recycled content.
Illinois Procurement Code,
(30 ILCS 500/)
Board of Trustees Policies and Procedures
Administration and Finance procedures
CSU | Legal Affairs: Contracts Information and Forms
Business Enterprise Program
Business Enterprise Program: Illinois Public Higher Education Procurement Bulletin
Doing Business with Public Universities
Doing Business with Public Universities: Illinois Public Higher Education Procurement Bulletin
Delivery and Receipt of Goods
GUIDELINES FOR SOLE SOURCE JUSTIFICATIONS
Bid Submittal Requirements