7. Prohibited and Restricted P- Card Use
Due to administrative controls and/or legal requirements, limitations apply to the use of the P-Card. The P-Card cannot be used for the following transactions or purchases in accordance with the State of Illinois Procurement Code Conflict of Interest (30 ILCS 500/50-13) and Chicago State University’s Institution Policy Manual Article VIII Course & Vendor Contracts:
- Purchases from University employees, their spouses, parents, or children.
- Purchases from business concerns of which an employee (or an employee’s spouse, parent(s) or children) is a sole or principal owner, major officer, or primary employee.
- Purchases when the vendor requires an agreement or any contract to be signed by an authorized University representative.
7.1 Prohibited items as follows:
P-Card may not be used for the purchase of the following items:
- Purchases from University employees, their spouses, parents, or children.
- Purchases from business concerns of which an employee (or an employee’s spouse, parent(s) or children) is a sole or principal owner, major officer, or Com employee.
- Purchases when the vendor requires an agreement or any contract to be signed by an authorized University representative
Specific items as follows:
- Alcoholic Beverages
- Attorney Fees
- Biological agents, radioactive materials, recombinant deoxyribonucleic acid (RDNA), Laminar flow fume hoods and biological safety cabinets
- Capital Development Board purchases
- Carpeting and draperies
- Cash advances
- Chemicals and gases
- Coin-operated devices
- Computer software and peripherals
- Consulting Fees
- Construction/renovation
- Contracts – two party signed agreements for goods and/or services, including professional and artistic services and maintenance agreements, services including labor, indemnity, and/or insurance requirements (for example, tent rental, leases, catering, on-site repairs or those with independent contractors which may require IRS 1099/1042 forms)
- Donations
- Equipment and furniture with a unit cost of $100 and above
- Explosives, weapons, ammunition, or detonating equipment or material
- Fines, late fees or penalties
- Gift Certificates and Gift Cards
- Health Care Provider Fees
- Imported goods that must go through customs
- Independent Contractor Fees Professional and Artistic Services, including temporary employment agencies
- Lab or specialty gases (examples: liquid nitrogen, helium, nitrous oxide) A valid contract must be in place for cylinder rental before purchasing gases
- Maintenance Contracts
- Personal items
- Postage Stamps
- Typesetting, printing, binding (including office forms and signage which has not been approved by Publications and Duplicating Services
- Purchases involving trade of University property
- Services involving labor, including installation charges, indemnity, and/or insurance requirements (examples: tent rental, catering, on-site repairs)
- Telecommunications equipment, including office telephones, cellular phones, calling cards, pagers, wireless communication equipment
- Trade-in of equipment that is inventoried
Additional items may be added to this list at the discretion of the individual Fiscal Officer or the Purchasing Office.
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