12. Auditing Department P-Card Programs
The Accounts Payable, Internal and External Auditors may conduct periodic reviews of P-Card use. P-Card violations that will result in a review of cardholder privileges include but are not limited to:
- Use of the card for unallowable purchases;
- Lack of documentation of purchases;
- Unacceptable documentation of purchases;
- Late documentation of purchases; and/or
- Failure to reconcile charges.
Cardholders who misuse or fraudulently use the P-Card will be subject to investigation, disciplinary action and/or termination of employment, and may be subject to criminal prosecution. The University is authorized to deduct from the cardholder’s salary any personal charges made on the P-Card. Cardholders are responsible for always keeping the P-Card secure.
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