Policy and Procedures Manual

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Contact Names: Chicago State University P-Card Administrator – Louise Williams, Assistant Director of Accounting

The Office of Financial Affairs (FA) is responsible for the management and administrative decisions of the University's P-Card Program. The Vice President of Administration and Financial Affairs designates the Assistant Director of Accounting as the University P-Card Administrator, who is responsible for overall management of the University's P-Card Program, University-wide, including development and administration of policies and procedures for the program.

The P-Card Administrator is responsible for day-to-day operational activities of the program, University-wide. The P-Card Administrator accepts all applications from the Fiscal Officers and submits them to the bank.  Additionally, the P-Card Administrator sets up the Fiscal Officers’ role in PaymentNet™, which is the software used to manage P-Card transactions.

The P-Card Administrator is also responsible for administrative decisions regarding travel and business entertainment charges.

Enrollment, Reporting, P-Card questions, etc.

P-Card Administrator:

Louise Williams, Assistant Director of Accounting
Chicago State University, 9501 S. King Drive           
Cook Administration Building, ADM-213                    
Phone: 773-995-2044                                                
Fax: 773-821-2510                                                     
E-Mail: pcard@CSU.edu                                           

Assistant P-Card Administrator:

Nathan Tindall, Director of Purchases
Chicago State University, 9501 S. King Drive
Cook Administration Building, ADM-111 
Phone: 773-995-2067
FAX:  773-995-4492
E-Mail: pcard@CSU.edu

Website
Refer to the P-Card website for the Policy and Procedures Manual and all forms: www.csu.edu/financialaffairs/pcard

JPMorgan Chase Commercial Payment Solutions (bank) Disputes, lost or stolen cards, account balances, etc.
JPMorgan Chase 3995 South 700 East, Suite 400 Salt Lake City, UT 84107 Phone: 1-800-270-7760 (ask to be transferred to Disputes) Fax: 1-801-590-1321

This manual is intended to provide guidance on the proper use of the Chicago State University Purchasing Card. A glossary is included to define certain words used herein.  These terms are indicated in italics the first time they appear. 
We hope this manual and card will assist you in acquiring the goods and services you need.

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