Overview

Intent
The Chicago State University Purchasing Card was designed to make the purchase of relatively small dollar items (under $1000) easier for the department. Use of the card is not, however, intended to replace the bid process where that process is appropriate. Cardholders should be aware of and sensitive to the State Bid Law and contact the Purchasing Department for assistance.

Goals
The goals in establishing this program included: allowing departments to acquire goods and supplies in a timely manner, increasing vendor satisfaction (less bookkeeping, faster payment), reducing departmental "hassle" with vendors, eliminating blanket purchase orders, reducing the number of vendor checks issued, providing information that might allow Purchasing Department to negotiate discount prices, and allowing all areas to focus their efforts on higher dollar/exposure items.

Controls
CSU's Purchasing Card program utilizes internal management controls to ensure the purchasing cards are being used in accordance with CSU policies and procedures. The internal management controls are inherent in the policies and procedures of the Purchase Card Policies and Procedures manual. 
The responsibility for card control ultimately rests with you as a purchasing card user. The policies contained in the user's guide are designed to protect both you and the University. It is considered a privilege to participate in this program and it is expected that these policies will be followed.