Interpreter/note taker services agreement When requesting interpreter and note taker
services through the Abilities Office, it is important that you understand and follow
these office procedures and rules:
How To Request Services:Set up an appointment with the coordinator of Disabled Student Services and bring
with you current documentation of your disability. Requests for interpreters should
be made as soon as you are officially registered for classes for the semester. Students
who require interpreters should register during early registration to enough allow
time to acquire qualified interpreters for their classes. During the semester, if
there is a need to request additional interpreter services outside of class time (for
special events on campus, appointments with advisors, etc.) These requests must be
made in a timely manner. The request should be made in writing to the Abilities Office
Coordinator two week in advance of the date of needed service. The date, time, and
location must be included in the request along with the name of the event/class.
Interpreter's Job Duties: The interpreter sits near the instructor, facing the student, and interprets all
spoken and signed communication in the classroom. The interpreter cannot give opinions
or advice, and cannot chat with you during class time. The interpreter also cannot
answer your questions about the class, but will interpret if the student needs to
ask the instructor questions. If there are any concerns about the interpreter, the
Coordinator of Disabled Students Services should be notified immediately. The interpreter
does not speak for the student. If the instructor or classmates have questions, they
should direct their questions to the student and the interpreter will sign the questions
and voice the answers for the student.
Note taker's Job Duties: The note taker writes down information given in the lecture and written on the board.
The notes should be complete and clear. If the student has any questions about the
notes, they should communicate these questions to the note taker after class. If there
are concerns about the quality of the notes received please inform the Coordinator
of Disabled Student Services immediately.
What To Do if Interpreter or Note Taker is Absent : The Abilities Office will make every attempt to work with the professor to have a
note taker assigned as soon as possible. After a note taker has been identified and
a interpreter assigned, if the student goes to class, and the interpreter or note
taker is absent the student should notify the professor and the Abilities Office as
soon as possible.
What Must You Do If You Will Be Absent: A student who has requested interpreter services and then finds that he or she will
not be attending the class or event in question, must cancel the arrangements by notifying
the Abilities 0ffice at least two (2) business days before the class or event is to
take place. They can notify the office by e-mail firstname.lastname@example.org or phone 773/995-2380.
If a student has not arrived by fifteen (15) minutes after a class session or event
is scheduled to begin, the interpreter will leave and the student will be considered
''absent.'' (For classes that are two hours or longer, the grace time is 30 minutes.)
Suspension of Services: If a student has more than three (3) absences in a given course, he or she will be
notified that interpreting and note taking services for that course will be suspended.
The services will only be resumed for the semester after the student has a meeting
with the Coordinator.
Dropping A Class: If the student plans to drop a class, they should immediately inform the coordinator
of Disabled Student Services so that the interpreter andor note taker services for
that class can be canceled.
The Abilities Office is responsible for proctoring exams per the faculty member's
instructions. (All exams taken in the Abilities Office are proctored). These instructions
are documented and kept on file. The instructions are reviewed with the student before
taking the exam. The student is responsible for following those instructions at all
times.. Any suspected evidence of cheating will be documented and reported immediately
to the faculty member. As a result of this the student may be charged with academic
Click: Policy on Service (PDF)