Instructions for Registering on the Web
Dropping Classes on the Web
Web Registration / Program Change
Late Registration / Late Program Change
1.On the Chicago State University home page, www.csu.edu, click “CSU X-press.”
2. Click “Enter Secure Area.” Scroll down. In the user ID field type your university ID (or user ID, SSN) and in the PAC field type your date of birth (MMDDYY), then click “Login.” (If you have registered online before, enter the PAC you created or click “Forgot PAC” to reset your PAC.)
3. Click “Student Services and Financial Aid.” Then click “Registration.”
4. Click “Term Selection” and select correct term i.e., Spring 2010. Click "Submit."
5. Click “Add/Drop Classes.” You will be prompted to enter an Alternate Pin. Type in the six-digit registration advising PIN (RAP) number that was given by your advisor.
6. Scroll down. Type in one five-digit course reference number (CRN) in each box for each course in which you wish to enroll. After you have typed a CRN for each course, click “Submit Changes.”
7. Your courses will appear. Check to see if the subjects, course numbers and sections are correct. If all of the classes for which you submitted CRNs for do not appear, scroll down for error messages. Correct time conflicts or closed classes by typing in another section of the course. Depending upon the error message, you may have to go back to your advisor for an override. Click “Submit Changes” again. Check to make sure all information is correct and there are no error messages. If there are no errors, scroll down to the bottom of the page and click “Complete Your Registration.” Scroll down to view your charges. Print this page for your records. If there are no charges on the page, you did not register successfully. Go back to Add/Drop Classes and try again. Scroll down to the bottom of the page and click “Detail Schedule” and print this page for your records.
8. If you are paying by MasterCard, VISA, Discover or check, you can click “Online Payment” to pay your bill, or call the cashier’s office at 773-995-2029, to pay by phone.
9. If you are a financial aid recipient, or have a scholarship or some other form of waived tuition, you must obtain a waiver from the Office of Financial Aid in ADM 207. Take the waiver to the cashier’s window, ADM 211, to validate (get a receipt) for your registration.
10. If you plan to pay with cash, your payment must be received in the Cashier’s Office before the deadline date noted on the web or published in the Class Schedule Bulletin.
Follow instructions 1-5 for registering online. On the Add/Drop Classes page, click on the arrow under “Action” next to the course you wish to drop. The word NONE will be next to the arrow. Click “Drop Web.” Do this for each course you wish to drop. If you wish to add a class to replace the class you are dropping, type in the five-digit Course Reference Number (CRN) of the course you wish to add in one of the boxes at the bottom of the screen and click “Submit Changes.” Check for error messages. If you have errors, click 'Submit Changes' again and then type in another CRN. After you have selected your courses with no error messages, click “Complete Your Registration” at the bottom of the page. You may drop classes for Spring 2010 online until February 2, 2010. After this date, you must submit a drop/withdrawal form signed by your advisor and any other appropriate parties.
NOTE: You will not be allowed to drop your last class online. If you have validated your classes (received a paid receipt) you will have to submit a withdrawal form to the registrar’s office, signed by all appropriate parties. If you have not validated your classes, contact the Office of the Registrar, ADM 128, at 773-995-2517 to have your last class dropped.
(Those who have attended at least one term since Spring 2008)
Currently enrolled students who have been accepted as candidates for the bachelor’s degree will use the Spring RAP (registration advising pin ) given at the advisement session to register on the CSU X-press web registration system. If you must register on-campus, you must present your validated CSU student identification card for Fall 2009 with your advisor-signed student schedule request form in the Office of the Registrar, ADM 128.
If you have never attended Chicago State University and you are seeking a degree, you must be admitted in ADM 200. After you have been admitted, you must be advised. Your advisor will give you your Spring RAP (registration advising pin) for use with the CSU X-press web registration.
Undergraduate students who have not attended since the Spring 2008 term and who were in good standing their last term must file an application for readmission in the Office of the Registrar, ADM 128. Undergraduates must submit transcripts covering all college courses completed at other institutions since withdrawal from CSU. Spring 2010 deadline: December 7, 2009.
Undergraduate students who were dropped from the University, or who were not in good academic standing at the time of withdrawal, should submit to the Office of Undergraduate Admissions, ADM 200, an academic petition form and an application for admission ($25 fee). Students seeking reinstatement must submit transcripts covering all college courses completed at other institutions since withdrawal from CSU. The letter of acceptance issued by the director of undergraduate admissions will serve as authorization to register. Spring 2010 deadline: November 13, 2009.
You must be advised to register. Your advisor will give you your Spring RAP (registration advising PIN) for use with the CSU X-press web registration. See the Quick Reference Guide for a list of departments.
Students may attend the university as “students-at-large” in any of the following categories: (1) individuals who are regular students at a regionally accredited college or university and who can demonstrate their good academic standing at their home institution; (2) individuals who are not currently regular students at a regionally accredited college or university but who can demonstrate their good academic standing at the institution last attended; or (3) individuals enrolling at the university as part of a special program or a cooperative agreement between the university and another institution. Students enrolling as students-at-large in category one or two who wish to earn more than 30 credits must be admitted as regular students. Students enrolling as students-at-large in category three will abide by the guidelines established for the program or cooperative agreement. At-large students are eligible to register online through the CSU X-press web registration system without a registration advising PIN (RAP). For more information and an undergraduate student-at-large application, contact the Office of Undergraduate Admissions at 773-995-2513.
(Those who have attended at least one term since Spring 2008)
MASTER’S DEGREE CANDIDATES
Your graduate advisor will issue your Spring RAP (registration advising PIN) in your advisement session for use on the CSU X-press web registration system.
If necessary, you will be referred to a department for advisement and course approval. Graduate-at-large students are eligible to register online through the CSU X-press web registration system without a RAP.
New and Returning Students
MASTER’S DEGREE CANDIDATES attending for the first time must be advised. Your advisor will issue your RAP (registration advising PIN) for use on the CSU X-press web registration system during your advisement session.
NEW GRADUATES-AT-LARGE who are attending for the first time must first report to the School of Graduate & Professional Studies (Graduate School) LIB 234, to complete a short data form. If necessary, you will be referred to a department for advisement and course approval. You will not need a RAP to register online using the CSU X-press web registration system.
If you are a master’s degree candidate or a student-at-large who has not attended since prior to Spring 2008, an application for re-admission must be completed. Forms may be obtained from the Graduate School Office, LIB 234. Master’s degree candidates must obtain approval signatures for re-entry and for advisement. The Graduate School will approve the registration form for the non-degree (graduate-at-large) student to register via CSU X-press; restricted courses will require departmental approval.
PLEASE NOTE: Cooperating teachers eligible for tuition waivers may contact the Office of Field Placement at 773-995-2392, Education Building, room 322. Note that the proper parties must sign the waiver form before a waiver is issued. Forms must also be signed in the Provost (Cook ADM Bldg, Rm. 306) and Financial Aid (Cook ADM Bldg, Rm. 207) offices and submitted to the cashier (Cook ADM Bldg, Rm. 211) for proper validation.
If you plan to enroll for courses to achieve initial teacher certification and you have been evaluated by the Chicago Board of Education or the State of Illinois, present your deficiency statement at the College of Education Teacher Certification Office, 773-995-2519, Education Building, room 208. All College of Education requirements for entry to teacher certification sequences must be met and appropriate departmental signatures obtained prior to enrolling in certification courses.
Civil Service Staff
If you are a civil service employee enrolled in an undergraduate program, and intend to pay for tuition with a civil service waiver, please be informed that you may be eligible for financial aid. Please complete and submit a Free Application for Federal Student Aid (FAFSA) to the U.S. Department of Education, and complete the financial aid application process.
If you need assistance completing the financial aid documents, contact the Educational Opportunity Center/Project success, , located in the Douglas Hall, Room 132 at 773-995-2371. To take tuition-free courses, the application for civil service employee education benefits must be completed, approved by your supervisor, and sent to the Office of Human Resources, ADM 203. Applications are available in ADM 203.
Civil service employees are under the same academic regulations as other students at the University. All university employees not possessing a bachelor’s degree are limited to a maximum of thirty (30) semester hours of course work prior to their formal admission to the university.
Faculty and Administrators
To take tuition-free courses, employees must receive written approval from their chairperson or supervisor and college dean, where appropriate, indicating the course(s) for enrollment. The written approval then must be submitted to the provost, ADM 306. The program identification code for faculty and administrators not seeking a degree is GSAL. All university employees are subject to the rules and regulations set forth by Chicago State University in regards to education benefits for employees.
Tuition Waiver Applicants
Eligible employees and cooperating teachers requesting tuition waivers must present applications to the Office of Financial Aid, ADM 207, with all appropriate signatures by September 15, for the fall term, January 30 for the Spring term and by the first day of classes for any intersession or summer session in which the waiver is presented and the individual enrolls.
All waivers are for the term in which the course is taken, which means waiver applications are to be submitted each term. Waivers do not cover past due bills and will not be accepted after the deadline date.
All degree-seeking students are REQUIRED to be advised prior to their registration. Advisors will give a RAP (registration advising PIN) to a student during the advisement session to use with the CSU X-press web registration system.
Special undergraduate students-at-large (USAL) do not need advisement and are eligible to register through the CSU X-press web registration system without a RAP (registration advising PIN). Master’s degree candidates and graduate certificate students must be advised by the department supervising the program to which they have been admitted. RAP (registration advising PIN) numbers are distributed by graduate advisors.
Graduate-at-large students (GSAL, GSUM) do not need advisement and are eligible to register through the CSU X-press web registration system without a RAP. However, special permission is required for at-large students to enroll in any 5000-level or higher graduate course. Students registering online must obtain the academic department’s approval prior to attempting to register for these or any other restricted course. Students should not attempt to register for two different sections of the same course. If additional work is desired in a variable credit course, students should talk with the department chairperson.
Students should note that the time for advisement is not during registration. To speed up your registration, have your schedule prepared with alternative courses to take, if certain courses are closed.
Student Registration Responsibility
It is the responsibility of each student to enter the proper course reference number for all registration transactions. A student should only register for advised courses. Abuse of the web registration system will result in the inability to use the system in the future. You are responsible for obtaining a receipt for payment on your account by the published payment due dates, even if your account is being paid through a grant, scholarship, loan or another party. You must confirm your registration with a paid receipt from the cashier’s office, ADM 211.
If an admitted student presents unofficial transcripts as a basis for advising, the student is responsible for any consequences related to course selection, registration and academic progress based upon the unofficial transcripts.
Registration day and time are determined by your classification code.
|First term Freshman|
|Second term Freshman|
|First term Sophomore|
|Second term Sophomore|
|First term Junior|
|Second term Junior|
|First term Senior|
|Second term Senior|
|Senior 120+ hours|
|Second Bachelor’s Degree|
Web Registration / via CSU X-press 7 a.m. - 10 p.m.
You must be advised and use your Spring RAP (registration advising PIN) to register.
|Registration Dates |
|November 11 - December 2||Doctoral, Professional, Graduate, Certification, Seniors, & Second Bachelor's|
|November 16 - December 2||Juniors|
|November 20 - December 2||Sophomores|
|November 24 - December 2||Freshmen & At-large Students|
|December 16 - January 13||All eligible students with a Spring RAP|
|January 16 - 18||All eligible students with a Spring RAP|
|January 19 - 20 (Late Registration)||All eligible students with a Spring Rap|
Advance Web Registration / November 11 - December 2
7 a.m. - 10 p.m. • Undergraduate & Graduate
All students who register November 11 - December 2, including students with financial assistance must obtain a registration receipt by December 3, 2009. Students are to register according to their student classification. Please refer to the registration calendar above to determine the time frame you are to register on CSU X-press.
If you are unsure of your student classification, please refer to your unofficial transcript on CSU X-press or contact your academic advisor for assistance. Undergraduate student classification is calculated by the number of credit hours earned. Credit hours currently enrolled are not calculated in your student classification.
Students are strongly advised to make an appointment with their advisor prior to registering or changing programs.
December 16 - January 13 / January 16 - 18
7 a.m. - 10 p.m. • Undergraduate & Graduate
All students (including students with financial assistance) must obtain a registration business receipt by February 4, 2010. New and continuing students who did not advance-enroll may register via CSU X-press according to the registration schedule.
A registration advising PIN may be obtained from your academic advisor. Students who advance-enrolled for the Spring 2010 semester may change their program via CSU X-press by dropping or adding classes according to the registration calendar. Drop/Add forms are available from the academic department offices.
You may only add classes that are open or become available. You will not be allowed to drop your last class on CSU X-Press. Contact the Office of the Registrar at 773-995-2522 for information on dropping your last class.
NO REGISTRATION • January 14 - 15, 2010
REGISTRATION RESUMES • January 16 - 18, 2010
January 19 - 20 • 7 a.m. - 10 p.m.
All students (including students with financial assistance) must obtain a registration business receipt by February 4, 2010. A $100 late registration fee will be charged after January 18, 2010. Late registration and late change of program will end at 10 p.m. on January 20, 2010. The late registration fee is nonrefundable.
Drop a Course(s)
A student can drop a course(s) after the late change of program period on CSU X-Press until Tuesday, February 2, 2010. After February 2, students must receive the advisor’s approval for dropped course(s) on their change of program form. Withdrawal from a course(s) is not complete until the form is submitted to the Office of the Registrar, ADM 128, and approved by a records and registration staff member. Errors in the completion of the change of program form are the student’s responsibility.
NOTE:You will not be allowed to drop your last class on the web. If you have validated your classes (received a paid receipt) you will have to submit a withdrawal form to the Registrar’s Office, signed by all appropriate parties. If you have not validated your classes, you may call the registrar’s office at 773-995-2517 to have your last class dropped.
NOTE:Students who reduce their credit hour load below 12 semester hours by Feruary 2, 2010 are eligible for a partial refund.
F-1 international students are REQUIRED to receive authorization from the Office of International Program’s designated school official BEFORE dropping a course which will reduce the F-1 student’s credit hour load below 12 semester hours.
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