Instructions for Registering on the Web
Dropping Classes on the Web
Web Registration / Program Change
Late Registration / Late Program Change
1. On the Chicago State University home page, www.csu.edu, click on CSU X- PRESS.
2. Click on Enter Secure area. Scroll down. In the User ID field type your University ID number (UID), or SSN and in the PAC field type in your date of birth (mmddyy), then click Login. (If you have registered on the web before, enter the PAC you created or click on Forgot PAC to reset your PAC.)
3. Click on Student Services and Financial Aid. Then click on Registration.
4. Click on Term Selection and select correct term i.e., Spring 2009. Click Submit.
5. Click on Add/Drop Classes. You will be prompted to enter an Alternate Pin. Type in the six digit Registration Advising Pin (RAP) number you were given by your advisor.
6. Scroll down. Type in one five digit course reference number (CRN) in each box for each course in which you wish to enroll. After you have typed a CRN for each course, click on Submit Changes.
7. Your courses will appear. Check to see if the subjects, course numbers and sections are correct. If any of the classes you submitted CRNs for do not appear, scroll down for error messages. (Correct time conflicts or closed classes by typing in another section of the course.) (Depending upon the error message, you may have to go back to your advisor for an override.) Click Submit Changes again. Check again to make sure all information is correct and there are no error messages. If no errors, scroll down to the bottom of the page and click on “Complete Your Registration.” Scroll down to view your charges. Print this page for your records. (If there are no charges on the page, you did not register successfully. Go back to Add/Drop Classes and try again.) Scroll down to the bottom of the page and click on “Detail Schedule” and print this page for your records also.
8. If you are paying by Master Card, Visa, Discover or check, you can click on “Online Payment” to pay your bill, or call the Cashier’s Office at (773) 995-2029 to pay by phone.
9. If you are a financial aid recipient, or if you have a scholarship or some other form of tuition waiver, you must obtain a waiver from the Financial Aid Office in the Cook Administration Building, room 207, and take the waiver to the Cashier’s Window, Cook Administration Building, room 211 to validate (get a receipt) for your registration.
10. If you plan to pay with cash, your payment must be received in the Cashier’s Office by the deadline date noted on the web or published in the Class Schedule Bulletin.
Dropping Classes on the Web
Follow instructions 1-5 for Registering on the Web. On the Add/Drop Classes page, click on the arrow under Action next to the course you wish to drop. (The word NONE will be next to the arrow.) Click on Drop Web. Do this for each course you wish to drop. If you wish to add a class to replace the class, type in the five digit Course Reference Number (CRN) of the course you wish to add in one of the boxes at the bottom of the screen and click on Submit Changes. Scroll down and check for error messages. If you have selected and/or dropped courses and have no error messages, click on Complete your Registration at the bottom of the page.
Note: You will not be allowed to drop your last class on the web. If you have not validated your classes (received a business receipt), please call the Registrar’s Office at (773) 995-2517 to have your last class dropped. If you have validated your classes, you must submit a drop/withdrawal form signed by all appropriate parties to the Registrar’s Office, ADM-128.
(Those who have attended at least one term since Spring 2007.)
Currently enrolled students who have been accepted as candidates for the bachelor’s degree will use the Spring RAP (registration advising pin) given at the advisement session to register on the CSU X-Press web registration system. If you must register on campus, you must present your validated CSU student identification card for Fall 2008 with your advisor-signed student schedule request form in the Registrar’s Office (ADM 128).
If you have never attended Chicago State University and you are seeking a degree, you must be admitted (ADM 200). After you have been admitted, you will be advised. Your advisor will give you your Spring RAP (registration advising pin) for use with the CSU X-Press web registration.
Undergraduate students who have not attended since the Spring 2007 term and who were in good standing their last term must file an application for readmission (ADM 128) and must submit transcripts covering all college courses completed since withdrawal. Spring 2009 deadline: December 8, 2008.
Undergraduate students who were dropped from the university, or who were not in good academic standing at the time of withdrawal, should submit to the Office of Undergraduate Admissions (ADM 200) an academic petition form and an application for admission ($25 fee). Students seeking reinstatement must submit transcripts covering all college courses completed since withdrawal. The letter of acceptance issued by the Director of Undergraduate Admissions will serve as authorization to register. Spring 2009 deadline: November 14, 2008.
You must be advised to register. Your advisor will give you your Spring RAP (registration advising pin) for use with the CSU X-Press web registration. See Quick Reference Guide for list of departments.
Undergraduate Students-at-Large Continuing Students
Students may attend the university as “Students-At-Large” in any of the following categories: (1) individuals who are regular students at a regionally accredited college or university and who can demonstrate their good academic standing at their home institution; (2) individuals who are not currently regular students at a regionally accredited college or university but who can demonstrate their good academic standing at the institution last attended; or (3) individuals enrolling at the university as part of a special program or a cooperative agreement between the university and another institution. Students enrolling as Students-At-Large in category one or two who wish to earn more than 30 credits must be admitted as regular students. Students enrolling as Students At-Large in category three will abide by the guidelines established for the program or cooperative agreement. At-large students will receive their registration advising pin (RAP) from the Office of the Registrar. For more information and a Student-At-Large application, contact the Undergraduate Admissions
Office, (773) 995-2513.
(Those who have attended at least one term since Spring 2007)
MASTER’S DEGREE CANDIDATES
Your graduate advisor will issue your Spring RAP (registration advising pin) in your advisement session for use on the CSU X-Press web registration system.
If necessary, you will be referred to a department for advisement and course approval. Your registration advising pin (RAP) will be issued by the School of Graduate & Professional Studies (Graduate School).
New and Returning Students
MASTER’S DEGREE CANDIDATES attending for the first time must be advised. Your advisor will issue your RAP (registration advising pin) for use on the CSU X-Press Web registration system during your advisement session.
NEW STUDENTS-AT-LARGE who are attending for the first time must first report to the School of Graduate & Professional Studies (Graduate School) Office, New Academic Library, room 234, to complete a short data form. If necessary, you will be referred to a department for advisement and course approval. Your registration advising pin (RAP) will be issued by the School of Graduate & Professional Studies (Graduate School).
If you are a Master’s Degree Candidate or a Student-at-Large who has not attended since prior to Spring 2007, an application for re-admission must be completed. Forms may be obtained from the Graduate School Office, New Academic Library, room 234. Master’s Degree candidates must obtain approval signatures for re-entry and for advisement. The Graduate School will approve the registration form for the non-degree (graduate-at-large) student to register via CSU X-Press; restricted courses will require departmental approval, e.g. registering for a graduate or higher level course.
PLEASE NOTE: Cooperating teachers eligible for tuition waivers may contact the Office of Field Placement (773)995-2392, Education Building, room 322. Note that the proper parties must sign the waiver form before Field Placement may issue the waiver. Forms must also be signed in the Provost (Cook ADM Bldg, Rm. 306) and Financial Aid (Cook ADM Bldg, Rm. 207) offices and submitted to the cashier (Cook ADM Bldg, Rm. 211) for proper validation.
If you plan to enroll for courses to achieve initial teacher certification and you have been evaluated by the Chicago Board of Education or the State of Illinois, please present your Deficiency Statement at the College of Education Teacher Certification Office, (773) 995- 2519, Education Building, room 208. All College of Education requirements for entry to teacher certification sequences must be met and appropriate departmental signatures obtained prior to enrolling in certification courses.
Civil Service Staff
If you are a Civil Service employee enrolled in an undergraduate program, and intend to pay for tuition with a Civil Service Waiver, please be informed that you may be eligible for financial aid. Please complete and submit a Free Application for Federal Student Aid to the U.S. Department of Education, and complete the financial aid application process.
If you need assistance completing the financial aid documents call (773)995-2371 or contact the Educational Opportunity Center, located in the Douglas Hall, Room 132. In order to take tuition-free courses, the “Application for Civil Service Employee Education Benefits” must be completed, approved by your supervisor, and sent to the Department of Human Resources, ADM 203. Applications are available in ADM 203. Civil Service employees are under the same academic regulations as other students at the university. All university employees not possessing a bachelor’s degree are limited to a maximum of thirty (30) semester hours of course work prior to their formal admission to the university.
Faculty and Administrators
In order to take tuition-free courses, employees must receive written approval from their chairperson or supervisor and college dean, where appropriate, indicating the course(s) for enrollment. The written approval then must be submitted to the Provost, ADM 306. The program identification code for faculty and administrators not seeking a degree is GSAL. All university employees are subject to the rules and regulations set forth by Chicago State University in regards to education benefits for employees.
All degree-seeking students are REQUIRED to be advised prior to their registration. Advisors will give the RAP (registration advising pin) to a student during the advisement session to use with the CSU X-Press web registration system.
Special undergraduate Students at-Large (USAL) do not need advisement and their RAP (registration advising pin) will be issued by the Registrar’s office. Master’s degree candidates and graduate certificate students must be advised by the department supervising the program to which they have been admitted. RAP (registration advising pin) numbers are distributed by graduate advisors.
Graduate-At-Large Students (GSAL, GSUM) must obtain their RAP (registration advising pin) numbers or course approval from the School of Graduate & Professional Studies (Graduate School - NAL 234) prior to attempting to register. However, special permission is required for at-large students to enroll in any 5000-level or higher graduate course. Students registering by web must obtain academic departmental approval prior to attempting to register for these or any other restricted course. Students should not attempt to register for two different sections of the same course. If additional work is desired in a variable credit course, please talk with the department chairperson.
Student Registration Responsibility
It is the responsibility of each student to enter the proper course reference number for all registration transactions. A student should only register for advised courses. Abuse of the web registration system will result in the inability to use the system in the future. You are responsible for obtaining a receipt for payment on your account by the published payment due dates, even if your account is being paid through a grant, scholarship, loan or another party. You must confirm your registration with a paid receipt from the Cashier’s Office (ADM 211).
If an admitted student presents unofficial transcripts as a basis for advising, the student is responsible for any consequences related to course selection, registration and academic progress based upon the unofficial transcripts.
Registration day and time are determined by your classification code.
|First term Freshman|
|Second term Freshman|
|First term Sophomore|
|Second term Sophomore|
|First term Junior|
|Second term Junior|
|First term Senior|
|Second term Senior|
|Senior 120+ hours|
|Second Bachelor’s Degree|
Web Registration / CSU X-PRESS
7 a.m. - 10 p.m.
You must be advised and use your Spring RAP (registration advising pin) to Web register.
|Registration Dates |
|November 12 - December 3||Doctoral, Professional, Graduate, Certification, Seniors, & 2nd Bachelor's|
|November 16 - December 3||Juniors|
|November 20 - December 3||Sophomores|
|November 24 - December 3||Freshmen|
|December 15 - January 14||All eligible students with a Fall RAP|
|January 17 - 19||All eligible students with a Fall RAP|
|January 20 - 21 (Late Registration)||All eligible students with a Fall Rap|
Advance Web Registration /
November 12 - December 3
7a.m. - 10 p.m. • Undergraduate & Graduate
All students who register November 12 - December 3, including students with financial assistance must obtain a registration receipt by December 4, 2008. Students are to register according to their student classification. Please refer to the registration calendar to determine the time frame you are to register on CSU X-Press.
If you are unsure of your student classification, please refer to your unofficial transcript on CSU X-Press or contact your academic advisor for assistance. Undergraduate student classification is calculated by the number of credit hours earned. Credit hours currently enrolled are not calculated in your student classification.
Students are strongly advised to make an appointment with their advisor prior to their registration or change of program.
December 15 - January 14 / January 17 - 19
7:00 a.m. - 10:00 p.m. • Undergraduate & Graduate
All students (including students with financial assistance) must obtain a registration business receipt by February 5, 2009. New and continuing students who did not advance enroll may register according to the registration schedule via CSU X-Press. A registration advising pin may be obtained from your academic advisor.
Students who advance enrolled for the Spring 2009 semester may change their program via CSU X-Press by dropping or adding classes according to the registration calendar. Drop/Add forms are available from the academic department offices. You may only add classes that are open or become available. You will not be allowed to drop your last class on CSU X-Press. Please contact the Office of the Registrar at (773) 995-2522 for information on dropping your last class.
NO REGISTRATION • January 15 - 16, 2009
REGISTRATION RESUMES • January 17 - 19, 2009
January 20 - 21 • 7:00 a.m. - 10:00 p.m.
All students (including students with financial assistance) must obtain a registration business receipt by February 5, 2009. A $100 late registration fee will be charged on January 20 - 21, 2009. Late registration and late change of program will end at 10 p.m. on January 21, 2009. The late registration fee is nonrefundable.
Drop a Course(s)
A student can drop a course(s) after the late change of program period on CSU X-Press until Tuesday, February 3, 2009. After February 3, students must receive the advisor’s approval for dropped course(s) on their Change of Program form. Withdrawal from a course(s) is not complete until the form is submitted to the Office of the Registrar (ADM 128) and approved by a Records and Registration staff member. Errors in the completion of Change of Program form are the student’s responsibility.
Instructions for Dropping Classes on the Web
Follow instructions 1-5 for Registering on the Web. On the Add/Drop Classes page, click on the arrow under Action next to the course you wish to drop. (The word NONE will be next to the arrow.) Click on Drop Web. Do this for each course you wish to drop. If you wish to add a class to replace the class you are dropping, type in the five digit Course Reference Number (CRN) of the course you wish to add in one of the boxes at the bottom of the screen and click on Submit Changes. Check for error messages. If you have errors, click on Submit Changes again and then type in another CRN. After you have selected your courses with no error messages, click on Complete Your Registration at the bottom of the page.
NOTE: You will not be allowed to drop your last class on the web. If you have validated your classes (received a paid receipt) you will have to submit a withdrawal form to the Registrar’s Office, signed by all appropriate parties. If you have not validated your classes, you may call the Registrar’s Office at (773) 995-2517 to have your last class dropped.
NOTE:Students who reduce their credit hour load below 12 semester hours by Feruary 3, 2009 are eligible for a partial refund.
F-1 international students are REQUIRED to receive authorization from the Office of International Program’s designated school official BEFORE dropping a course which will reduce the F-1 student’s credit hour load below 12 semester hours.
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