Deadlines and policies are available in the Office of Financial Aid, Office of Student Financial Aid and on the Financial Aid website. The university provides an established financial assistance program designed to best meet the needs of Chicago State University students. Assistance is available to eligible students in the form of scholarships, grants, assistantships, student employment and loans. All students wishing to be considered for financial assistance must complete the FAFSA (Free Application for Federal Student Aid).
To be eligible for Federal Grants
Students must be enrolled in a program leading to a degree/certificate in order to be eligible for Federal Pell Grants, Federal Supplemental Educational Grants, Federal College Work-Study, Federal Stafford Student Loans, Federal Perkins Loan and the Illinois Student Assistance Commission MAP Grant.
Special students (At-Large, conditionally admitted Graduate students, or students enrolled in contract courses) are not eligible for state or federal financial assistance. Generally, students must be enrolled for at least six (6) credit hours in order to be eligible for assistance from these programs.
Undergraduate students must be enrolled for at least nine (9) hours in order to be considered three-quarter time and twelve (12) or more hours in order to be considered full time. Nine hours is considered full time for Master’s candidates; six (6) hours part-time. A change in enrollment status (hours enrolled and/or grade level) that occurs after the financial aid recipient’s original registration must be reported immediately in writing to the Office of Student Financial Aid. Failure to report changes in enrollment status may result in an overpayment, cancellation of benefits, and jeopardize future eligibility for student financial assistance. Students selected for verification by the U.S. Department of Education or the university will be required to provide requested documentation before their financial aid awards can be processed.
Review your Financial Aid status anytime
Students may review their financial aid status at any time on the CSU X-Press website. This website provides students with information relating to the amount of their financial aid awards, if any, as well as informing them of any requirements that they might need to fulfill, such as, but not limited to, submitting verification documents, tax forms, SAP (Satisfactory Academic Progress) petitions, etc., before their financial aid package may be finalized.
The Office of Student Financial Aid no longer mails document tracking and award letters to continuing students. Instead, students are notified via e-mail that there is “activity” on their financial aid accounts and that they should go to the CSU X-Press website to review their status. All continuing CSU students have been assigned an email account. It is every student’s responsibility to access his/her email periodically and to review any communication from the Office of Student Financial Aid.
A limited number of “temporary financial aid waivers” may be issued to students that have submitted all accurate financial aid documentation: accurate and signed Student Aid Report, income documentation, as well as additional documentation requested by the Office of Student Financial Aid prior to the academic term. Waivers are issued through the Office of Student Financial Aid and are contingent upon pending financial aid, enrollment status and academic progress standards. Students are responsible for payment in the event that funds are not received due to program limitations.
Policy and procedures
Federal and State regulations require Chicago State University to establish and implement a “Satisfactory Academic Progress Policy” for students. Chicago State University’s Satisfactory Academic Progress (SAP) Policy measures whether eligible undergraduate/graduate students are progressing at a reasonable rate towards the completion of their educational objectives. Students must be in compliance with this policy in order to maintain their continued financial aid eligibility. Copies of the current Satisfactory Academic Progress Policy are available for students in the Office of Student Financial Aid. The document is also available for review in both the undergraduate and graduate catalog, as well as on the Chicago State University website.
Mitigating Circumstances/Appeal Process
Students who fail to make satisfactory academic progress may petition for reinstatement of their eligibility to the Satisfactory Academic Progress Appeals Committee. The student must document mitigating circumstances, such as injury, illness, family death or other emergencies. Students appealing for reinstatement of their financial aid eligibility will be required to seek assistance from the many academic support services offered by the university. Students whose appeals are denied will be required to sit out financial aid for one semester. In that semester they must: a) fulfill stipulations of a NEW contract and b) attain a minimum semester G.P.A. as specified and c) successfully meet requirements of the quantitative measure. Students who have fulfilled all of the above requirements can apply for probationary financial aid status. If granted, they must spend a semester on financial aid probation. To exit this probation, they must fulfill requirements specified under “Exiting Probation.” Students who are terminated from financial aid eligibility and subsequently reinstated are considered to be in probationary status.
NOTE: The Satisfactory Academic Progress Policy is subject to change without notice. The Office of Student Financial Aid will make every attempt to provide students with timely notice regarding their satisfactory academic progress status. However, it is every student’s responsibility to read the policy and monitor his/her own progress.
ISAC Monetary Award Limitations
The State of Illinois MAP grants, which are administered by the Illinois Student Assistance Commission (ISAC), are being tracked by the equivalent number of semester hours of MAP benefits paid on a student’s behalf. This is called “MAP Paid Credit Hours.” Payment for each term is being made according to the equivalent number of credit hours eligible for MAP payment, with a minimum of three (3) and a maximum of 15 MAP paid credit hours. There is a limit on the number of MAP credit hours that can be paid while you are classified by a school as a freshman and sophomore. This is the equivalent of 75 MAP paid credit hours. If this maximum is reached, a student must attain junior status for MAP grant eligibility to resume. The maximum number of MAP paid credit hours that can be received is capped at 135.
NOTE: ISAC reserves the right to change the terms of the State of Illinois MAP grant program, at any time, prior to the beginning of the Spring 2008 semester.
The Federal Stafford Loan program limits, if combined, cannot exceed the established limits and cost of attendance. During the 2007-2008 year a student may be eligible to borrow a Federal Stafford Loan based on the following limits:
You will only be eligible to borrow one loan for one academic year. For example: If you borrow $3,500 subsidized Stafford Loan as a Freshman, you will not be allowed to borrow a subsequent loan until you advance to the sophomore level. In order to obtain a loan, a student must complete a CSU Federal Stafford Loan Request Form. It is anticipated, at the time of the publication of this Class Schedule Bulletin, that an interactive form will be available online at the Office of Student Financial Aid website beginning July 1, 2008. Students must complete the loan application process on-line. Paper forms will not be accepted. (In the event that the interactive form is not available, students will be able to download a copy of the form. Downloaded forms must then be completed and submitted to the Office of Student Financial Aid.) February 28, 2008 is the last day that the Office of Student Financial aid will accept loan applications for the Spring 2008 semester.
CSU’s “Financial Aid Refund/Repayment” Policy
If a CSU student, receiving any federal or state student financial assistance completely withdraws prior to the end of an academic term in which he/she received federal/state aid, federal regulations require CSU to determine the amount of federal and/or state aid that must be returned to the student financial assistance program and/or the amount that must be repaid by the student who has received a cash disbursement of any federal or state aid including book vouchers.
If a CSU student completely withdraws after receiving a cash disbursement, including a book voucher, from any student financial assistance program, CSU will determine the amount that must be repaid by the student to the student financial aid programs by utilizing the student repayment formula.
If a student receiving certain federal financial assistance completely withdraws, federal regulation requires Chicago State University to “prorate” and reduce the awards received, according to the actual number of calendar days in which you were enrolled and charged.
If you received a disbursement check prior to your complete withdrawal, based upon “prorate” you may be required to repay a portion or all of such funds to the award program. Before you initiate a complete withdrawal contact the Office of Student Financial Aid for a complete explanation.
Timeline dates will be posted in the Office of Student Financial Aid for recipients of the basic state and federal financial aid programs. Timeline dates do not apply to recipients of other aid that may be based on academic performance, pursuit of a specific program/degree, etc., or aid from private sources.
Students who receive Federal Family Education Loans are required to complete Debt Management Loan Counseling prior to receiving a disbursement and an exit interview when they completely withdraw or graduate from the institution. Students must complete both of these requirements on-line at the Financial Aid website. Go to www.csu.edu, click on “Financial Aid” and then “Loan Counseling.” Follow the instructions on the screen.
Federal Work-Study (FWS)/Student State Aid
A limited number of positions are available throughout the university through the Federal Work-Study and State Aid funded student employment programs. Students with exceptional need are awarded FWS/SA eligibility and given the opportunity to be employed. Students wishing consideration for student employment should indicate their interest on the FAFSA. Rates of pay vary, depending upon the type of work and the level of responsibility. A student must be paid at least the minimum wage. Students are responsible for monitoring the time/hours they work so that they will not exceed their award balance.
Veterans Affairs Office
Students receiving Veterans Benefits are required to adhere to the university’s academic standing policies as outlined in the university’s catalog.
A change in enrollment status which occurs after the Veteran’s status has been certified must be immediately reported to the Veterans Affairs Office which is located in the Office of Student Financial Aid. Failure to report changes in enrollment status may result in overpayments. An unapproved change of program may cause termination of future benefits.
Financial Aid Website, E-mail and CSU X-Press….
All information provided in this Student Financial Aid section is subject to change. Any such changes and/or modifications will be reflected on the Office of Student Financial Aid website. It is the responsibility of all students to keep themselves informed as to issues that may affect their financial aid eligibility by regularly monitoring e-mail correspondence from the Office of Student Financial Aid and accessing the Office of Student Financial Aid website and CSU X-Press.
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