General Admission Requirements

Admission to Doctoral Programs

To be eligible for admission to a doctoral program, individuals must hold the master’s degree from a regionally accredited college or university and present a record of prior academic performance that indicates potential for success in a doctoral program. Applicants with a grade point average of 3.5 or better (on a 4.00 scale) of all graduate work and who satisfy specific departmental requirements are generally recommended for regular admission.

Admission to Master’s Programs

To be eligible for admission to graduate study, individuals must hold a bachelor’s degree from a regionally accredited college or university and present a record of prior academic performance that indicates potential for success in graduate level studies. Applicants with a grade point average of 3.0 or better (on a 4.00 scale) for the final 60 semester credit hours of undergraduate and/or graduate courses and who satisfy specific departmental criteria are generally recommended for full admission. Applicants with a grade point average is between 2.75 and 2.99 for the final 60 semester credit hours of undergraduate and/or graduate courses (depending on the program for which they are applying) may qualify for conditional admission (see, “Conditional Admission,” below).

Applicants are expected to have completed a general education program that includes courses in the natural sciences, biological sciences, mathematics, social sciences, and the humanities. In addition, programs may have other course prerequisites or admissions test requirements (e.g., GRE, MAT, etc.), or require additional documentation. A term of student teaching, a year or more of satisfactory teaching experience, or Initial or Standard Teacher Certificate is required by some degree programs in education. Refer to specific degree requirements in the departmental listings for details on prior student teaching and other prerequisites for individual programs.

Upon admission, each student is assigned by their program to an advisor whose purpose is to guide the student's progress towards completion of the degree. The official program of courses is formulated by the student in consultation with the graduate advisor. This must be done before enrollment in the first semester.

Admission to Graduate Certificate Programs

To be eligible for admission for a graduate certificate program, students must hold a bachelor’s degree from an accredited college or university and have a grade point average of 3.0 or better (on a 4.0 scale) for the final 60 semester credit hours of undergraduate and/or graduate courses, and must satisfy specific departmental criteria. A maximum of two graduate courses (6 semester hours) from another institution can be transferred into a certificate program. Graduate credits earned in a graduate certificate program may be applied toward a subsequent master’s degree with specific consent by the department.

Admission of International Students

Chicago State University is approved by the U.S. Department of Justice Immigration and Naturalization Service to enroll international (non-immigrant) students. In general, international students must meet the same academic standards for admission that apply to U.S. citizens. All applicants must provide evidence of their former academic work, English proficiency, and adequate financial resources.

A course-by-course evaluation of all foreign educational credentials is required and may be forwarded by any of the following and/or professional evaluation service agencies:

Educational Credentials Evaluators (ECE)
PO Box 92970
Milwaukee, WI 53202-0970
(414) 289-3400
eval@ece.org

World Education Services (WES)
PO Box 745 Old Chelsea Station
New York, NY 10113-0745
(212) 219-7300
info@wes.org

Josef Silny and Associates (USA)
PO Box 248233
Coral Gables, FL 33124
info@jsilney.com

Applicants must submit the following documents: (1) application for admission to a master’s degree program; (2) a personal data form; 3) notarized CSU declaration and certification of financial support form; (4) two official transcripts sent directly from all colleges and universities attended previously (one with an English translation); (5) a foreign credential evaluation; and, (6) if English is not the native language, an official copy of scores received on the Test of English as a Foreign Language (TOEFL). International students are requested to have their materials in at least one month before the admission deadline (2 months are recommended for students needing a visa). Further information about obtaining a visa can be obtained from the Office of International Programs (773/995-2582).

English Certification (International)

An applicant whose native language is not English must present a minimum score of 550 on the written test or a minimum score of 213 on the computer test. The score must be less than two years old prior to the beginning of the academic term for which admission is desired obtained from Educational Testing Services, Box 995, Princeton, New Jersey 08540. For TOEFL information, contact www.toefl.org.

Notification of Admission

Admission to graduate study is a two-tier process. When all necessary documentation has been received, a preliminary evaluation is done in the School of Graduate and Professional Studies prior to sending the application to the department to which the student has applied. These evaluations are performed by departmental staff and they may take several days. Incomplete applications are not forwarded to the academic departments. The School of Graduate and Professional Studies evaluation is based on the student’s prior academic record. If the applicant’s grade point average for the last 60 credit hours of the undergraduate and/or graduate record is 2.75 or above (for most programs), the application is sent to the department to evaluate course work that demonstrates writing and quantitative skills as well as competency in courses relating to the discipline. After reviewing the completed application, the department forwards a written admission decision to the School of Graduate and Professional Studies as to whether or not the student should be admitted to degree status. The School of Graduate and Professional Studies then notifies the student in writing of the university’s decision. Students are strongly encouraged to retain their admission letter for future reference. The term for which the applicant is admitted is stated in the official admission letter prepared by the Graduate School.

Any applicant who knowingly withholds information or gives false information on an application for admission or readmission may become ineligible for admission to the university or may be subject to disciplinary action including expulsion.

Types of Admission

Full Admission

Applicants meeting all university admission requirements including the required 3.0 grade point average and all requirements set by the department administering the program may be granted full admission to degree status. Applicants for Doctoral programs have only one category of admission: full.

Conditional Admission

The records of students whose grade point average is between 2.75 and 2.99 (on a 4.00 scale) for the final sixty (semester) credit hours of undergraduate/graduate courses are reviewed individually for other evidence of potential for success in graduate study to determine eligibility for conditional admission.

Students who have met the prescribed requirements should contact the Graduate School and file a written request (Change of Status Form) to have their conditional status changed. Conditional status may be removed by satisfying all other conditions as set by the department, e.g. missing prerequisites, submission of final transcript, and admission to candidacy. Students admitted with grade point averages below 3.0 must achieve a B average (3.0) in the first nine semester hours of graduate course work, as prescribed by the department.

Students not meeting the prescribed requirements will lose their conditional admission status and may not continue in the degree program. The student may choose to continue non-degree study as a student-at-large or apply for admission to another degree program, but not in the department in which he or she was conditionally enrolled. 

Change of Status (Conditional to Full Admission)

Graduate students who have been conditionally admitted to a degree program at Chicago State University and who have met the prescribed requirements (conditions) must file a Change of Status request with the School of Graduate and Professional Studies by obtaining an approval signature from the graduate advisor of the program to which the student was admitted. Students not meeting the prescribed requirements will lose their conditional admission status and may not continue in the degree program. The responsibility for removal of conditional status rests with the student.

Early Admission (Graduating Seniors)

Chicago State University graduating seniors who will have earned the bachelor’s degree before enrolling as a graduate or professional student may apply to graduate study and be considered for early admission. In this case, admission will be held in abeyance until receipt by the Graduate School of the final transcript (official) showing the conferral of the bachelor’s degree. Those who do not subsequently receive the bachelor’s degree will have their admission rescinded and all graduate credit earned will be lost.

Admission to Candidacy

Select academic departments have prescriptions for evaluating a student’s eligibility for Admission to Candidacy status. Admission to Candidacy is the formal approval for pursuit of a graduate degree after it is determined that all specified preliminary requirements have been met. These prescriptions do not include academic deficiencies of a remedial nature, but are designed as a proving ground for indication of future success in the program. After having been admitted to graduate study with the objective of earning an advanced degree, the graduate student must apply for and be admitted to candidacy for the degree sought. Specific information regarding procedures for achieving candidacy is available in the academic department administering a graduate program.

Change of Program

Graduate students who have been formally admitted to a degree program may apply for a change of program for admission to another graduate program. To apply, interested students must complete the change of program form from the Graduate School to obtain a release from the department in which they are currently pursuing a degree. Once released, the student automatically becomes a graduate-at-large student while the new application is processed for admission to the new department. There is no guarantee that the new program will admit the transferring student. The same admission process and requirements are followed for the transferring applicant as for a new applicant. No additional application fee is required.

No Shows

Students are expected to enroll in the term to which they have been admitted. At the discretion of the School of Graduate and Professional Studies and the academic department supervising the degree program, students may defer their initial term of enrollment for no more than one academic year by submitting a written request directly to the School of Graduate and Professional Studies. Students will be held accountable under the policies and procedures in effect at the time of their initial enrollment. The time to complete the degree will remain in accord with their initial admission date.

Applying for Admission

There is a $25.00 nonrefundable application fee due at the time of application. Applications submitted without the admission fee will not be processed. Applications for admission to the Fall Semester must be submitted by March 15 th (for the counseling program the deadline is March 1). Applications for admission to the Spring Semester must be submitted by October 15th. International students must have all their applications completed and submitted at least one month prior to these deadlines (2 months is recommended for those requiring student visas). It is important that these deadline dates are met to ensure admission in the appropriate semester. Applications for admission to a degree program for the summer session are at the discretion of the department administering the program.

Applicants may choose to enroll for courses as graduate students-at-large while their applications are pending. Enrollment as a graduate-at-large student (see “Graduate-at-Large,” below) is in no way a guarantee of future admission to a degree program . Students choosing to enroll as graduate-at-large status must meet the admission requirements for non-degree status and are advised that certain admission and enrollment restrictions may apply.

Application forms and information about programs and admission are available in the School of Graduate and Professional Studies or from our web site at http://www.csu.edu/graduateschool/.

Official Transcripts

Applicants must submit official transcripts from all institutions previously attended . Transcripts must arrive sealed, display degree earned, completion date, and program completed, and bear the signature of the school's registrar. It is the student’s responsibility to ensure that all requested transcripts are received by the published application deadline. Transcripts previously submitted s to the undergraduate or graduate school at CSU or the Teacher Certification Office cannot be reused with a new application process . Additionally, applicants to the following programs must submit two official copies of all transcripts: School Counseling, General Administration, Special Education, Reading, and Library Information and Media Studies.

Transfer Credit

A student may petition to have graduate credit earned at other regionally accredited colleges and universities, which were not used towards a degree, applied to a degree program at Chicago State University. Approval is dependent upon the department supervising the degree program and the graduate dean. For an evaluation of transfer credit taken prior to admission at CSU, the student must indicate on the application for admission any transfer credit he or she wishes to have considered. All courses must have been taken within the time limit for completing the degree program prior to the conferral of the graduate degree (see Time Limit under “Academic Regulations”). Grades earned must be at least a “B”. In general, up to nine semester hours from other universities may be accepted in transfer towards the degree. Some programs, however, accept fewer. As many as 12 graduate hours taken at CSU may be accepted.

Admitted CSU students who wish to enroll in graduate courses at other universities must have approval of both the graduate advisor and graduate dean prior to enrollment. (Secure the appropriate form from the School of Graduate and Professional Studies.) Graduate credit from other accredited universities may be accepted towards a degree program if the courses for which transfer credit is requested are within a degree program sequence the student selected at that university. These courses must be comparable to those taught at CSU. Only graduate courses can be transferred.

Graduate courses used to meet requirements toward a previous graduate degree cannot be counted toward a second degree. However, courses taken to meet requirements for a graduate certificate program may be counted toward a degree program later. Likewise, graduate courses taken as part of a teacher certification program at CSU (but not an MAT program) may be used to satisfy requirements for a master's degree.

Pursuing Multiple Degrees

Graduate students may not work on two graduate degrees concurrently. Additionally, students may not apply to more than one graduate program at a time. Graduate courses that have been used for completion of a prior degree may not be used to satisfy requirements for a second degree. Students are not required to repeat content in the case of overlap of previously taken graduate courses; instead, students complete electives in order to meet semester hour requirements.

Readmission/Reentry

Graduate students who have withdrawn from the university in good academic standing (i.e., with a grade point average of 2.8 or better and with all accounts cleared prior to withdrawal) and who wish to re-enroll, should apply to the university prior to the beginning of the semester or term for which they plan to reenter and should return within six years to the university. Students admitted to a degree or graduate certificate program must obtain the signature of the academic department supervising the graduate program.

If a student is not enrolled for two calendar years or more, the student is responsible for knowing degree requirements in effect at the time of resumption of enrollment. Exceptions are possible only at departmental discretion. The degree requirements in effect at the time of resumption of enrollment are the ones to be followed unless the department grants an exception.

Leave of Absence

A Leave of Absence (LOA) may be granted for graduate students in good academic standing to take a leave from their degree or graduate certificate program for a specified period of time. Students normally apply for Leave of Absence status under specific circumstances. Leave of Absence status indicates a continuing relationship with the university that allows the student to resume studies after the designated “leave” period. Since students on leave are not eligible to receive financial support, a LOA may affect the status of their financial aid. Students are responsible for determining the requirements of their funding agency and/or academic unit prior to applying for a Leave of Absence. Leave is not granted retroactively, nor to a student whose registration is not current or whose time to complete the degree in program has elapsed. Additional information is available from the department supervising the degree program.

Extension of Time Limits to Complete the Degree

Graduate students, who have not completed their program within the required time limit (starting from the date of the original admission to graduate study) but are in good academic standing, should apply to their department for an extension of time prior to the beginning of the semester in which they plan to re-enter. The student must file a petition for an extension explaining the circumstances and a plan for completion. All extensions are voted on by the Graduate and Professional Studies Council. This extension, if granted, is usually given for a period of one academic year only. Exceptions are granted by the Graduate and Professional Studies Council. 

Students who have not completed their degree and are not in good academic standing must also apply for reinstatement and an extension of their program.

(Academic) Reinstatement

A graduate student or a graduate-at-large student who has been academically dismissed may petition for academic reinstatement. Students may be reinstated upon recommendation of the Graduate Dean and/or Graduate Council and/or the department supervising the program. Normally, if the student is reinstated, courses that have been completed will be credited to the degree, and only outstanding degree requirements must be completed. The start date remains the date of initial entry to the program and the time limit for completion of the degree is not affected. A student may be reinstated on the recommendation of the department if:

  • the student is in good academic standing;
  • any delinquent fees or charges are paid including tuition and continuing fees owing for the period during which the student did not register;
  • the time limit for degree completion, including the sessions in which the student was not registered, has not expired;
  • a student who was required to withdraw for academic reasons is not necessarily eligible for reinstatement.

Admission as a Non-degree Student

Graduate-at-Large

Non-degree admission to the School of Graduate and Professional Studies is granted to those who wish to enroll in courses but do not intend to qualify for a degree. Students who hold at least a bachelor’s degree from an accredited college or university and who wish to enroll in graduate courses for their own personal enrichment or professional advancement may do so by completing a short student information form in the School of Graduate and Professional Studies. There is a nonrefundable $25 application fee. Applicants for graduate-at-large status must present proof of degree at the time of application. A maximum of twelve semester hours taken in graduate student-at-large status at Chicago State University prior to formal admission may be applied to a master’s degree program at Chicago State University with the approval of the department administering the program. (Some programs only permit 6 hrs.) Admission on a non-degree basis does not imply eligibility for matriculation or acceptance in any degree program.

Off-campus (Extension) Services

The Office of Contract and Extension Services is designed to meet the needs of continuing professional education of adults in off-campus locations throughout the city and state. The university works cooperatively with other educational institutions, organizations, agencies and state-supported institutions to serve, particularly, residents of the South and West suburban areas of Chicago.

Extension opportunities can be scheduled at locations convenient to places of employment or residence by request to the Division of Continuing Education and Non-Traditional Degree Programs. For more information, contact the Extension Services Department at 773/995-2214 or via the web at www.csu.edu/ContED/extensionservices.htm.