The Office of Budget and Resource Planning provides necessary support for the University
in obtaining state funds and in estimating funding from local sources, such as tuition,
fees and other Income Fund revenue sources to develop the fiscal year appropriated
operating budget. Local entity revenue and expenditure operating budgets are developed
in conjunction with their fiscal officers. The mission and vision of the University
are financed primarily by funds from these sources.
The office also assists in obtaining capital funding for new buildings, major remodeling
and site improvements.
The office provides support for the University planning and budgeting process through
submissions of budget requests, reports and analyses to the Illinois Board of Higher
Education (IBHE), the Governor’s Office of Management and Budget (GOMB) and the Illinois
State Legislature (ISL) and through membership on the University Budget Committee
(UBC). Additional assistance is provided throughout the fiscal year with budget monitoring
to aid the University in expending operating budgets comparable to revenue sources.
With the Board of Trustee’s approval, the Budget Office submits the University's budget
request to the Illinois Board of Higher Education (IBHE) as part of the Resource Allocation
Management Program (RAMP) documents. IBHE reviews and analyzes requests from public
universities, community colleges and related higher education agencies and produces
its budget recommendations for higher education for operations, grants, and capital
improvements, which are sent to the appropriate budget staffs of GOMB and ISL as well
as the Governor and members of the General Assembly.
The Illinois Constitution requires the Governor to prepare and submit a state budget
to the General Assembly that includes recommended spending levels for state agencies
based on estimated funds available from tax collections and other sources, and state
debt and liabilities as developed by the Office of Management and Budget, which by
statute is part of the governor's office. “The Governor's Office of Management and
Budget prepares the Governor's annual state budget and advises the Governor on the
availability of revenues and the allocation of those resources to agency programs.”
The Governor presents his/her budget recommendations in an address to the General
Assembly each year by the third Wednesday in February. Both the Illinois House and
Illinois Senate hold budget hearings with state universities during the two months
immediately following the governor's address. The version of the budget passed by
the General Assembly, usually at the end of the legislative session, may provide an
appropriation different from that proposed by the Governor. The Governor may reduce
or veto a line of appropriation from the bill as passed by the General Assembly, without
affecting the rest of the appropriation bill; but, those actions may be reversed in
the fall sessions by the General Assembly with the necessary vote to override. Once
approved by both Houses and signed by the Governor, the new budget is ready for implementation
beginning July 1.
The budget process begins early in the fiscal year and is an annual collaborative
effort between the various department heads, their staff, committees and their division
vice presidents that involve developing budget plans to be implemented in future fiscal
years. For example, budget development plans for fiscal years 2016 and 2015 are initiated
in FY 2014. The vice presidents, in collaboration with their operating unit heads,
develop budget request priorities.
The University Budget Committee (UBC) meets with the vice presidents and reviews all
requests and rationales. The UBC was created by the Board of Trustees to widen representation
in the budgetary process among the University's constituencies. The committee has
diverse membership with representatives from each major division in the University
and with participation from the faculty, administration, civil service and the student
body. The committee then compiles and prepares a summary of requests and sends budget
recommendations for the next two (2) fiscal years to the President. The President
then submits the University's operating and capital appropriation budget request to
the Board of Trustees for review and approval.
Refer to the schedule for FY2015 and FY2016 budget process below.
Final responsibility for the Internal Operating Budget at the University rests with
the University’s Board of Trustees. The President presents the annual operating budget
to the Board of Trustees for review and approval.
Beginning fiscal year 2005, preliminary budget review and approval is made by the
Board of Trustees prior to July 1 for the upcoming fiscal year, as part of their fiduciary
responsibility to review, approve, and provide oversight of the institution’s annual
budget. The preliminary budget approval is based on estimated spending plans for
the fiscal year. After the Board has approved the preliminary budget, the University
allocates funds to the divisions for their use and distribution. Once the process
of allocation has been completed, the detailed budget information is input into the
accounting system. All accounts administered by the University must have an operating
budget allocated by line item before expenditures can be processed. An operating
budget is a detailed plan of revenues and/or expenditures for a program or department
of the University for the fiscal year, normally from July 1 through the following
Final approval, at the unit detail level, is made by the Board in September. The
Board is kept apprised of all material budget impacts and changes through meetings
of the Board’s Finance and Audit Committee. Once the University’s internal approvals
are finalized the Board approved operating budget is sent to the IBHE.
Approved budget information is entered into the Banner system, the University’s computer
system on a line item basis. A budget book is completed on a summary and departmental
basis by line item, and distributed to UBC members, president and vice presidents.
Deans receive pages for their entire college while fiscal officers receive relevant
budget pages for their unit(s). Online access to the budget book is also available
to the president, vice president, deans, and UBC members.
Budgetary activities are then reported on and monitored periodically. Fiscal officers
use the "Web for Fiscal Officers" module to view their budget and actual transactions
online. This module provides internal management information.
- Resource Allocation Management Program (RAMP)
- Internal Operating Budget
The following information contains budget summary operations for state appropriations
and the Income Fund by objects of expenditure. Please click the link below to download.
The following information contains budget summary operations for non-appropriated
revenue, by objects of expenditure (excludes grants). Please click the link below