CSU - Board of Trustee Meeting

Special Board Meeting

Wednesday, May 28, 2008

Dean's Conference Room Academic Library 11:30 a.m.

3. Verification of Meeting Notice

4. Action Item - Approval of Collective Bargaining Agreement #73

Public and Employee COmments

Presidential Search Advisory Committee

Wednesday, May 28, 2008

Dean'sConference Room - 443

2. Verification of Meeting Notice

3. Evaluation of Search Firm Proposals

5. Publc and Employee COmments

6. Recess into Executive Session Pursuant to Ilinois Open Meetings Act

7. Convene into Regular Session

CHICAGO STATE UNIVERSITY BOARD OF TRUSTEES MEETING
MAY 7, 2008

Academic Library - 415

3. Verification of Meeting Notice

4 Approval of Previous MInutes

5. President's Report

6. Committee Reports

A. Academic and Student Affairs

a. Professor Emeritus

b. Tenure Recommendations

c. Distinguished Service Professor

e. Honors College Designation

B. Finance and Facilities

ACTION ITEMS
a, FY 2009 Tuition Waiver Budget

7. President Search Charge

8. Civil Service Merit Board

9. Student Trustee Report

10. Public and Employee Comments

11. Recess into Executive Seession Pursuant to Open Meetings Act

12. Return to Open Session

13. ACTION - APPOINTMENT OF INTERIM PRESIDENT

Special Committee of the Whole Meeting

130 S. Halsted Street, Chicago, IL

Wednesday, April 30, 2008 6:30 p.m.

AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)

Return to Open Session

Other Matters

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Special Committee of the Whole Meeting

566 W. Adams Street, Suite 700, Chicago, IL

Thursday, May 1, 2008

8:30 a.m. – 4:00 p.m.

Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)

Employment Matters

Return to Open Session

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Special Committee of the Whole Meeting

130 S. Halsted Street, Chicago, IL

Wednesday, April 30, 2008 6:30 p.m.

Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)

Return to Open Session

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Special Committee of the Whole Meeting

566 W. Adams Street, Suite 700, Chicago, IL

Thursday, May 1, 2008

8:30 a.m. – 4:00 p.m.

AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)

Return to Open Session

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Finance, Facilities, and Audit Committee Meeting

Academic Library, 3rd floor Legislative Assembly Rooms, 301 & 302

Roll Call.…………………………………………………...Dr. Erma Brooks Williams

Verification of Meeting Notice.…………..………………..Dr. Erma Brooks Williams

Remarks…………………………………………………….Chairman Jim Reynolds

Approval of Previous Minutes

Grants and Contracts Updates.……………………... Dr. Kenneth Koroma

Ghana Textbook Contract.............President Elnora D. Daniel

Renovation of Science Building ……….Dr. Rachel Lindsey

Auditing and Facilities………………………………Mr. Richard Parker

Update on FY07 Audit

Campus Facility and Infrastructure Plan………..Mr. Arthur Stiers

Internal Auditor Update……………………………..Mr. John Meehan

Budget Update……………………………………….Dr. Dean Justmann

FY09 Tuition Waiver Budget

FY09 Operating & Capital Budget Requests

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Academic and Student Affairs, Personnel, and Legislative Committee Meeting

Academic Library, 3rd floor Legislative Assembly Rooms, 301 & 302

Roll Call……………………………………………………Dr. Erma Brooks Williams

Verification of Meeting Notice…………………………….Dr. Erma Brooks Williams

Remarks……………………………………….Chairman Rev. Leon Finney, Jr., Ph.D.

Approval of Previous Minutes

Provost and Academic Affairs………………………Dr. Sandra Westbrooks

ACT Decision Making Process

Research and Publication Report

Tenure Recommendations

Distinguished Professor

Honorary Degree Candidate

Alumni Affairs Analysis……………………………..Mr. Mark Durham

College of Arts and Sciences Update…………..…….Dean Rachel Lindsey
Graduate College……………………………………..Dean Justin Akujieze

Honors College…………....…….....………………...Dean Richard Milo

Honors College Degree Designation

Pharmacy……………………………………………..Dr. David Slatkin

Public and Employee Comments

Special Board of Trustees Meeting

Wednesday, APril 23, 2008

Academic Library - Legislative Assembly Rooms 301 - 302

2. Verification of Meeting Notice

Approval of Ghana Textbook Contract

4. Public and Employees Comments

5. Recess into Executive Session Pursuant to Open Meetings Act

CHICAGO STATE UNIVERSITY

Special Committee of the Whole Meeting

Academic Library, Level 3 – Legislative Assembly Rooms, 301,302

Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Ghana Text Book Contract

Public and Employee Comments

Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)

Return to Open Session

Adjournme Special Board of Trustees Meeting

Academic Library, 4th Floor Auditorium

1. Call to Order Rev. RIchard Tolliver, Ph.D.

2. Roll Call Dr. Erma Brooks Williams

3. Verificaiton of Meeting Notice Dr. Erma Brooks Williams

4. DIscussion of Presidential Search Process Rev. RIchard Tolliver, Ph.D.

5. Recess into Executive Session - Pursuant to 5 ILCS 120/2 (c) (1)

6. Public and Employee Comments

Finance, Facilities, and Audit Committee Meeting

Academic Library, 4th Floor Auditorium

1. Roll Call Dr. Erma Brooks Williams

2. Verification of Meeting Notice Dr. Erma Brooks Williams

3. Remarks from Chairman Trustee Jim Reynolds

4. Approval of Previous Minutes

a. Budget/Dr. Dean Justmann

b. FInancial Affairs/Mr. Robert Parker

Action Item - FY 2008/2009 Tuition and Fee Increase

c. Internal Auditor/Mr. John Meehan

d. Foundation/Mr. Marquis Miller

e. Grants/Dr. Kenneth Koroma

f. Facilities/Mr. Arthur Steirs

6. Other Matters - Public and Employee Comments

7. Adjournment - Next Meeting - April 23, 2008

Academic and Student Affairs, Personnel, and Legislative Committee

Legislative Assembly Room - 4th Floor - Academic Library

February 13, 2008 - 9:00 a.m.

1. Roll Call Dr. Erma Brooks Williams

2. Verificatio n of Meeting Notice Dr. Erma Brooks Williams

4. Approval of Previous Minutes

a. Provost/Dr. Sandra Westbrooks

1. Accreditation Update

2. Commencement Update

b. Enrollment Update/Dr. Beverly John

1. Enrollment Update

2. Longitudinal Enrollment Data

3. Retention Initiatives

4. Peer Institution Enrollment and Retention Initiatives

c. College of Health Sciences/Dr. Joseph Balogun

d. Library Update/Dr. Lawrence McCrank and Dr. RIchard Darga

e. Technology UPdate/Ms. Diane Conatser

6. Public and Employee Comments

7. Adjournment- Next Meeting - April 23, 2008

Academic and Student Affairs, Personnel, and Legislative Committee Meeting

Academic Library – Legislative Assembly Room – Third Floor

9:19 a.m. – 11:22 a.m.

Audit, Facilities and Finance Committee Meeting

Academic Library - Auditorium

Board Members Present

Trustee James Reynolds, Chairman

Trustee Juwaun Sutton, Student Trustee

Trustee Rev. Leon Finney, Jr., Ph.D.

President Elnora D. Daniel

Dr. Kenneth Koroma, Assistant Vice President for Sponsored Programs

Dr. Dean Justmann, Senior Executive Director for Budget

Mr. John Meehan, Internal Auditor

Mr. Robert Parker, Interim Vice President for Finance and Administration

Mr. Arthur Steirs, Director of Facilities

Attorney Nancy Hall-Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Board Administrator

Roll Call/Verification of Meeting Notice

Chairman Reynolds called the meeting to order. Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.

Chairman Reynolds stated that he was pleased with what had transpired relative to the audit findings. As finances are addressed, there will be a significant level of oversight and scrutiny. He indicated that he had a conversation with the Interim Vice President for Administration and Finance Mr. Richard Parker. There is a certain degree of confidence and comfort in knowing that someone is at the helm of the financial issues during the transition. Chairman Reynolds reiterated that it is critical for the trustees to exercise their responsibility and to obtain information needed to make responsible decisions. Trustee Reynolds thanked everyone for attending the meeting.

Approval of Meeting Minutes

Trustee Sutton moved to approve the previous minutes. Trustee Reynolds seconded. The motion passed.

Mr. Robert Parker informed the Trustees that the tuition and fees and tuition for the College of Pharmacy need to be approved, as well as a nine percent increase for new students, a 4 ½ percent increase for returning students, and the $100 technology fee. Trustees queried Mr. Parker extensively for an analysis of the impact on revenue and student enrollment. Concerns were expressed relative to asking the Board to approve tuition and fees without adequate information. The College of Pharmacy requested that out-of-state student tuition be reduced from two times the amount ($35,000) to 1.5 times the amount ($17,000). However, Trustee Reynolds agreed that the proposal would be approved subject to the following conditions:

Research what other state universities are doing relative to tuition and fees and the impact on enrollment and students overall.

A plan is provided as to how the $100 technology fee would be expended.

With respect to Pharmacy, where does this place the University compared to peer institutions.

Trustee Sutton moved to recommend to the full board an increase in tuition for FY 2009, subjected to the aforementioned conditions. Trustee Reynolds seconded the motion. The motion passed:

Dr. Justmann informed the Trustees that IBHE is offering a series of options relative to the budget process as follows: remove all lump sum appropriations from the budget; submit a flat budget; and provide a 1 percent salary increase. The remaining increase in salaries would come from the University Income Fund. He noted that the driving force is to support revenue through an increase in tuition and fees where the University would be in a position to provide salary increases as agreed through the collective bargaining process. Dr. Justmann provided a power point presentation overview of the budget. He noted that $27 million of the budget is for salaries; $300,000 for under funded utilities and the library; and $575,000 for under funded mandates related to veterans. No permanent budgets were provided for the Convocation Center and the Library. He provided a budget history for the past five years of the one-time lump sum appropriations. He noted that there has been a decline in state support for the University from 79 percent in FY 02 to 65 percent in 2008. To address this decline in revenue, the budget strategies must be to increase revenue from enrollment, reallocations, athletics and naming rights.

Mr. Richard Parker, the interim Vice President for Finance, was introduced. He noted that he was working on the 2007 audit findings. Property control is still an issue. There are some insignificant findings that are being addressed. There also are some accounting errors that do not affect cash. Property issues will be repeat findings. There are still travel issues. The audit report should be available in May or June of 2008. President Daniel also informed the Trustees that USAID might conduct an audit of the Ghana initiative. The University has received a letter from the federal agency.

Internal Audit Update

Mr. John Meehan informed the trustees that the Legislative Audit Commission concluded the audit and passed the 2006 findings. Universities 2007 Audit Reports are not yet on the web. They should be posted by May 2008. Mr. Meehan was queried as to his role, responsibilities and authority and why the Internal Auditor did not discover some of these findings. He responded that his role is to advise the University’s CEO and relevant unit of concerns detected during his review process.

Dr. Koroma informed the trustees that the total grants were $23.7 million.

Mr. Art Stiers provided a written update on activities related to facilities. He informed the trustees that the $11.6 million pharmacy construction project is being held up by the state Procurement Board because of the failure of the University’s Purchasing Department to advertise the notice of award. Because of this action, occupancy wouldn’t occur until September 2008. President Daniel noted that this is problematic given the College of Pharmacy visit will occur late spring.

Public and Employee Comments

College of Health Sciences Dean Joseph Balogun expressed concerns relative to the level of increase in enrollment that the University expects and whether the University is in a position to increase enrollment when there is a shortfall of revenue. Trustees reiterated that additional ways of raising revenue are being currently examined, e.g. athletics, enrollment, fundraising, naming rights, and budget reallocations. Graduate Dean Justin Adjakeze also expressed similar concerns.

The meeting adjourned at 1 Members Present

Rev. Leon Finney, Jr., Ph.D. Chairman

Trustee Juwuan Sutton, Student Trustee

President Elnora D. Daniel

Dr. Joseph Balogon, Dean of Health Sciences

Dr. Beverly John, Interim Vice President for Administrative Services

and Enrollment Management

Dean Lawrence McCrank, Library and Information Services

Dr. Miriam Mobley Smith, Associate Dean of Pharmacy

Ms. Nancy Hall-Walker, Vice President for Labor and

Dr. Sandra Westbrooks, Provost and Vice President for Student Affairs

Dr. Erma Brooks Williams, Senior Executive Director for Board

and Legislative Affairs

Roll Call and Verification of Meeting Notice

A quorum was verified. The notice of meeting was posted in compliance with the Open Meetings Act.

Approval of Previous Minutes

The January 13, 2008, meeting minutes were accepted and approved as circulated.

Information Items
Provost and Vice President for Academic Affairs – Dr. Westbrooks provided an update on accreditations for various academic programs as follows: 1) Music is underway; 2) The Master’s of Social Work visit is scheduled for 2015; 3) and Art and Design is planning for its initial accreditation visit sometime in 2009. The general criteria for accreditations include a set of standards, mission statement, admissions standards, student profile, faculty criteria, curriculum, appropriate resources, and demonstration of shared governance. At the next meeting, Dr. Westbrooks will provide information on the stakeholders who are involved in the process. Trustee Finney also requested information on the decision making process for establishing the ACT requirement for admissions to the University. Dr. Westbrooks will also research other state universities admission requirements. Trustee Finney noted that the Committee will reexamine the current ACT requirement of 18.

Dr. Westbrooks also provided an update on new programs. International Studies has been approved as a Minor in Arts and Sciences. Health, Physical Education and Recreation (HPER) site visit is scheduled on March 4, 2008. The College of Pharmacy continues to admit students. It was noted that once the Science Building is constructed, the number of students admitted will increase to 104 from 84. Dr. Mobley Smith, associate dean for the College of Pharmacy, noted that great strides are being made to increase the number of underrepresented students. Trustee Finney requested that a follow-up meeting is scheduled with Dr. Smith.

Dr. Westbrooks informed the committee that Commencement is scheduled on May 22, 2007. An update of activities was shared with the Trustees. Trustee Sutton expressed his concern relative to student involvement on the committee, mainly the Committee meets when students are in class. A discussion also ensued as to why student names were not acknowledged individually during commencement exercises. President Daniel commented that time constraints, the noise level of attendees and disrespect for the ceremony were issues. Trustee Finney commented that a dialogue must occur on this issue. There are different ways of conducting this ceremony. However, parents and other family members must understand the meaning and significance of this event. Student leadership must insist that protocols are followed and the University’s rituals and values are respected.

Trustee Sutton commented that the issues related to student involvement have not been addressed. A meeting with the Assistant Provost for Students Affairs was held; however, they were informed that Dr. Brown is on leave. A new advisor has been assigned to students. Morale is an issue. Arbitrary policies are being implemented. Provost Westbrooks will meet with students and provide an update at the next meeting.

The report of the Provost was accepted as submitted.

C. Honorary Degree Candidate

Dr. Westbrooks informed the trustees that the Honorary Degree Committee had not met.

Enrollment Management

1. Enrollment Update

Dr. Beverly John provided an update on enrollment. Trustee Finney queried as to why enrollment had declined to 6811 in 2007 from 9462 in 1996. Dr. John responded that some explanation might include the increase cost of earning a degree, the reduction of MAP funds provided by the state to economically disadvantaged students, and the increase in ACT from 15 to 18 have negatively affected enrollment.

Retention Initiatives
Dr. John informed the committee that fifteen (15) initiatives have been funded and are being implemented.

Peer Institution Enrollment and Retention

A written summary was provided.

Trustee Finney requested a meeting be scheduled with Trustee Sutton, Dr. John, the data staffer and himself to further examine the data.

The committee accepted the report.

College of Health Sciences
Dr. Joseph Balogon, dean of Health Sciences, provided an update from November 2007 to January 22, 2008. An overview of the research, conference presentations, grantsmanships, community outreach, and professional development by the college was provided. He noted that the University provides 50 percent of nursing enrollment in the state and 90 percent of the metropolitan area. Students who do not attend the University often enroll at St. Xavier or UIC. He also noted that, in 1999, when he was appointed Dean, those were the “dark days” in the college. Nursing was on probation. Today, 100 percent of their students pass the examination. Dr. Balogon also noted that faculty publication is important. Trustee Finney requested that Provost Westbrooks provides an update on publication and research at future meetings. Dr. Finney noted that University wants to be viewed as a world-class institution where research and publication must be embraced and valued.

The report was received and accepted by the Committee.

Dean Lawrence McCrank provided an update of facilities, computer issues, and operational concerns of the library. He reiterated that while the state provided capital dollars to construct the new library, no operation budget was funded. There is still a $250,000 capital funding shortage for furniture. The major electrical problem is being addressed. There is a 50 percent backlog of cataloging records. However, the important message is that the new library is a world-class academic center. The Illinois legislature needs to be encouraged to provide sufficient funding to support the library.

Technology Update – No report was provided.

Trustee Finney announced that the search for the presidency was underway and applauded President Daniel for her tenure. He further noted that the process will be driven by merit versus the political process.

Public and Employee Comments

Malcolm Turner, a building service worker, presented remarks before the committee. Rufus Jackson, Student Government President (SGA), informed the Trustees that he had been removed as SGA President because he was using SGA’s assigned office. He noted that there is very little communication with students and this action has diminished the autonomy and has negatively impacted students’ morale. Provost Westbrooks was instructed to meet with Mr. Jackson and Trustee Sutton. Trustee Finney noted that these issues require immediate attention by the University.

The meeting adjourned at 11:22 a.m.

Academic and Student Affairs, Legislative and Personnel Committee Meeting Minutes

Academic Library – 4th Floor

9:10 a.m. – 11:20 a.m.

Trustee Rev. Leon Finney, Jr., Ph.D.

Trustee Peggy A. Montes

Student Trustee Juwaun Sutton

President Elnora D. Daniel

Mr. Eugene Barnes, Barnes and Associates

Mr. Wayne Baskerville, Athletics Director

Dr. Rosalyn Brown, Assistant Provost for Student Affairs

Ms. Nancy Hall Walker, Vice President for Labor and Legal Affairs

Dr. Anitra Ward, Assistant Provost for Resource Development

Dr. Erma Brooks Williams

Trustee Peggy A. Montes called the meeting to order. Dr. Erma Brooks Williams verified that the meeting notice had been posted as required by the Illinois Open Meetings Act. A quorum was verified.

Mr. Eugene Barnes provided a legislative update on Springfield. He informed the trustees that one major piece of legislation that is of interest to higher education is the Harper College measure which gives the college the authority to offer a Baccalaureate Degree in Nursing. The higher education community is opposed to the proposed legislation, as it would have a negative impact on nursing programs at four year institutions. Also, a concern is that it establishes a precedent for other community college systems to offer programs that would impact enrollment at four year institutions. Mr. Barnes will continue to be diligent in opposing this measure.

Mr. Barnes went on to inform the trustees that the University had been very successful at securing funding through our legislative leaders in Springfield. Trustee Finney requested an analysis of previous year appropriations. He also provided an update on the gaming legislation that is pending in both chambers of the Illinois General Assembly. However, there are problems with it in both chambers. He noted that the University’s appropriation hearings had not been scheduled. He would inform Dr. Williams when the hearings are scheduled.

It was moved and approved that the Legislative Report be accepted.

Student Affairs Update

Dr. Rosalyn Brown provided a written update on the organizational structure and highlighted some of the activities of the Division of Student Affairs. Members of her leadership team were introduced, as well as the SGA President Mr. Rulfus Jackson. Trustee Sutton expressed concerns related to the communication process with students. It was agreed that the Division would seek the input and involvement of students in the development of its programs going forward. Also, Trustee Montes encouraged Dr. Brown to examine ways to engage non-traditional students in campus life. Dr. Brown also noted that the Women’s Resource Center is not funded.

Chairman Finney commented that his goal is to be a resource, not a ceremonial board member, to the University and want to make certain students are empowered.

Public Policy Institute and Westside Campus

Dr. Anitra Ward provided an update on these initiatives. She informed the Trustees that the Public Policy Institute had been in operation for 90 days. She noted that some duplication issues will be consolidated into existing entities. Trustee Finney commented that the Institute should not support existing structures and allocations should not be made to existing programs. His goal is to raise private dollars to support the Institute to help conduct primary and secondary research. The objective is to fund unique initiatives. Trustee Finney requested that the budget be e-mailed or mailed to Board members.

Dr. Ward provided an update of the Westside Campus. She noted that a planning committee had held meetings. However, the project is pending until a capital budget is passed in Springfield. In the meantime, some classes will be held at Malcolm X College.

Trustee Finney commented that, historically, he had questioned the wisdom of the initiative with respect to resources. However, he has been assured that this program will not affect CSU’s current resources and does not want the decision of the Board to be based on political considerations. Therefore, he is in full support of the initiative.

It was moved and recommended that the full Board accept the report and consider this initiative at its March 2008 meeting.

Mr. Wayne Baskerville provided highlights on athletics. He informed the Trustees that athletics had moved into the Convocation Center, except for baseball and the volleyball teams. His unit is working with CPS to bring events to the Center. Commencement was held in the Center in June 2007. Trustee Finney asked how much are we paying the management company to manage the Center? He is concerned that we have a top flight company to manage the Center, given that it is a great opportunity for CSU and the community. President Daniel was commended for her vision for the Convocation Center.

Trustee Sutton raised concerns related to intramural. Mr. Baskerville informed trustees that a Task Force had been established to address concerns. Student participation will be sought.

Members of the committee and the campus community were invited to the game against Northwestern University. Lastly, Mr. Baskerville informed the trustees that our athletes are doing well academically. The average GPA is 2.93.

It was moved that the report be accepted.

Public and Employee Comments

There were no public and employees comments. The meeting adjourned at 11:20 a.m.

CHICAGO STATE UNIVERSITY

Academic and Student Affairs, Personnel, and Legislative Committee Meeting

Academic Library, 4th floor Dean’s Conference Room, 443

Springfield Update….…….........................Mr. Eugene Barnes, Barnes and Associate

Roll Call.…………………………………...........................Dr. Erma Brooks Williams Verification of Meeting Notice.…………..…..Chairman Rev. Leon Finney, Jr., Ph.D.

Remarks……………………………………….Chairman Rev. Leon Finney, Jr., Ph.D.

Affairs……………………………………………………Dr. Rosalyn Brown

Policy Studies and Westside Campus Updates……………….......... Dr. Anitra Ward

Athletic Updates…………...…………………………………Mr. Wayne Baskerville

a. Public and Employee Comment

2008 Board Meeting Schedule

All meetings will convene at 7:30 a.m. in the Academic Libary Auditorium - 4th Floor

Academic and Student Affairs Meeting Schedule

**All committee meetings will convene at 9:00 in the Academic Library Legislative Assembly Room, Room 301

Finance and Audit Meeting Schedule

February 20, 2008 - ****DATE CHANGE

All meetings will convene at 7:30 a.m. in the Academic Library.

Chicago State University Board of Trustees Committee of the Whole Meeting Minutes

Academic Library Auditorium

Rev. Richard Tolliver, Ph.D., Chairman

Rev. Leon Finney, Ph.D.

Mrs. Peggy A. Montes

Mr. Jawuan Sutton, Student Trustee

President Elnora D. Daniel

Dr. Debra Jefferson, Assistant Vice President

Ms. Diane Conatser, CEO, Information Technology

Attorney Mark Dunn, Board Legal Counsel

Ms. Kathy Anderson, Budget, Resource Planning and Risk Management

Dr. Beverly John, Interim Vice President for Administrative and Enrollment Management

Dr. Kenneth Koroma, Assistant Vice President for Sponsored Programs

Ms. Marquis Miller, Interim Vice President for Institutional Advancement

Dr. Alan Robertson, Interim Vice President for Administration, Facilities, and Financial Affairs

Ms. Nancy Hall Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs

Dr. Philip Beverly, Professor of History and Political Science

Lauren Francis, Student

Mr. Frank Gardner, Community Resident

Denise Hayes, Entrepreneur

LeShanie Hicks, Student

Chairman Rev. Dr. Richard Tolliver convened the September 19, 2007 Committee of the Whole Meeting. A quorum was verified.

Verification of Meeting Notice

Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.

Information Items
Administrative Affairs, Facilities and Financial Affairs – Dr. Alan Robertson provided highlights of the written preliminary financial reports on revenues, expenditures, cash, grants, contracts, assets, account receivables, collections and the Business Enterprise Program. He noted that the report does not include the lapse period expenditures. In order to assist the Trustees with following the format of Dr. Robertson’s report, a copy of his annotated summary was requested for distribution to the Trustees.

Budget, Resource Planning and Risk Management – Ms. Catherine Anderson presented the report in Dr. Justmann’s absence. She informed the Trustees that the University received a 1.9 percent increase in state appropriations. Additional program initiatives were allocated for the following: HIV/AIDS, $400,00; Education Doctorate, $150,000; Financial Outreach Program, $450,000; convocation center, $1 million; retention study, $400,000; Pharmacy Program, $1.2 million; Chicago Land Regional College Program (CRCP), $3.5 million; and Policy Program Institute, $1 million. It was noted that no clear expectations on how the dollars for the Public Policy Program will be expended. Trustees requested that a clearer description of the mission and vision of the program be provided at the next meeting. It was noted that the capital bill has not been passed by the Illinois General Assembly. The renovation of Douglas Hall for the implementation of the College of Pharmacy and the Westside Campus would be included in the capital budget. Trustee Finney questioned the need for the Westside Campus given the fiscal challenges facing the state, as well as the documented $55 million unmet needs of the University.

Trustee Reynolds moved to recommend to the full Board the approval of the FY 09 Operating and Capital Budgets. Trustee Dickens seconded the motion. The motion passed as follows:

Academic and Student Affairs – Dr. Debrah Jefferson presented the report for Dr. Sandra Westbrooks. Dr. Jefferson provided an update regarding the College of Pharmacy accreditation status. She informed the Trustees that the pre-candidacy application is continuing. Eighty-four students will be admitted in August of 2008. Faculty and administrators are being hired. She also informed Trustees that the Occupational Therapy Program Accreditation Council approved the progress report. Other accreditation reports also were provided. Dr. Jefferson informed the Trustees that the West Side Campus is still on hold pending a capital appropriation budget by the Illinois legislature. However, courses could be offered at Malcolm X College.

Enrollment and Admissions Update – Dr. Beverly John informed the Trustees that enrollment is flat. A complete report will be forwarded after the September 21, 2007 census data are released. At the next meeting, Trustees requested graduation data for fourth, fifth and sixth year students, transfer and part time students. The number of degrees awarded at June Commencement 2007 was requested.

CSU Foundation Update – Mr. Marquis Miller informed the Trustees that $3.02 million have been pledged. On October 25, the Second Inaugural President’s Circle will be held. New board members have been added. The Friends of CSU Awards Dinner will be held on September 20. Six hundred attendees are expected. The Sixth Annual Alumni Dinner will be held on November 2, 2007.

Technology Update – Ms. Diane Conatser provided an update on the banner system, and administrative computing. She informed Trustees that a post implementation examination of banner modules is being initiated. Trustee Sutton requested that a survey be conducted on the usability and user friendliness of students e-mail accounts. Ms. Conatser will provide an update at the December 2007 meeting.

Sponsored Programs – Dr. Kenneth Koroma informed the Trustees that a total of $39 million had been awarded, which is an increase of $10 million over last year.

Public and Employee Comments

Lauren Francis, student, informed Trustees that computers on the second floor of the New Library were not working and that staff were unfriendly and rude to students. It was reiterated that there is no need for the Westside Campus. Trustee Montes reiterated that the Board is not in support of a West Side Campus and that the Board has been in opposition to such initiative since the proposal was presented during early Spring 2007. Additional 400 level History classes should be offered. More staff is needed for Nursing, given the demand for nurses. Bathrooms are in need of upgrade in other buildings other than Cook Administration. Also, it was inquired as to how the Pharmacy funding would be spent.

President Daniel commented that the first floor bathrooms have been renovated in all other buildings. After additional deferred maintenance dollars are allocated by the Illinois General Assembly, more renovations will occur. She also indicated that since additional resources have been secured for support of the Pharmacy Program, faculty will be brought on sooner and the program will be implemented faster.

Frank Gardner, community resident and retired CPS employee, expressed concerns related to the 15 percent graduation rate and noted that a discussion needs to occur among Trustees on the graduation rate. Trustee Reynolds assured Mr. Gardner that the Board is very concerned and will examine this issue more carefully in the future and further noted that the University needs to be strengthened.

President Daniel commented that many variables must be taken into consideration when examining graduation rates. For example, transfer and part time students are not counted according to the graduation rate calculation procedure used by the US Department of Education. On a positive note, the University is ranked high in graduating students in specific disciplines and overall graduation of African American students, nationally.

Dr. Phillip Beverly, Professor of History, Philosophy and Political Science, informed Trustees that the Faculty Senate had voted to name the New Academic Library in honor of the late Poet Laureate Gwendolyn Brooks. However, no action had occurred on this matter. Trustees requested that this matter be placed on the December 2007 meeting agenda for discussion related to naming rights.

Chris Gile, student, expressed concerns related to the location of the Bookstore that was changed from RUC, to Douglas Hall, and then to BHS 102. Students have been required to wait for over two and one-half hours in long lines and staff was rude to students. Also, students were troubled by the three to four hours wait for the distribution of financial aid checks that wrapped around Cook Administration Building. There were no organization and no warning provided to students of this pending problem.

President Daniel commented that the problems occurred because of computer mal-functioning, which resulted in checks being processed late.

Trustees apologized to students for the lack of planning of the Bookstore change of venue and the disbursement of financial aid checks.

Denise Hayes, entrepreneur, encouraged the University to offer a Minority Business Fair to inform the community of opportunities offered by the University and noted that the proposed West Side Campus is unnecessary.

LeShanie Hickes, student, informed the Trustees that the computer labs were closed on the third floor of the new Library. She also shared with Trustees that Black Studies is overlooked, noting that no job fair is offered to Black Studies majors.

President Daniel informed the trustees that a chair of African American Studies has been hired. These problems will be addressed by the new leadership.

Dean Lawrence McCrank was requested to update Trustees on the status of the problems in the new library at the next meeting.

The Committee of the Whole adjourned at 12 p.m.

Chicago State University Board of Trustees Meeting Minutes

Academic Library Auditorium

12:08 p.m. – 12:27 p.m.

Board Members Present

Trustee Betsy Hill, Chairman

Rev. Richard Tolliver, Ph.D., Vice Chairman

Rev. Leon Finney, Jr., Ph.D.

Mrs. Peggy A. Montes

Mr. Jim Reynolds, Secretary

Mr. Juwaan Sutton, Student Trustee

President Elnora D. Daniel

Dr. Philip Beverly, Professor, History and Political Science

Lemo Cherrins, Special Assistant Attorney General

Attorney Mark Dunn, Board Legal Counsel

Dr. Alan Robertson, Interim Vice President for Finance and Facilities

Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs

Chairman Betsy Hill called the September 19, 2007 Meeting of the Board of Trustees to order. A quorum was verified.

Verification of Meeting Notice

The meeting notice was verified and the roll was taken.

Trustee Reynolds moved to approve the FY 09 Budget request. Trustee Finney seconded the motion. The motion passed as follows:

President’s Report – President Elnora D. Daniel presented her written report.

Student Trustee Report – Trustee Sutton presented his written report.

Audit Committee Report - Trustee Reynolds informed the Board that Special Meetings of the Audit Committee were convened on June 8, 2007 and August 10, 2007. The twelve audit findings are being charted, monitored, and addressed. Trustee Reynolds noted that the Committee is encouraged by the progress taken thus far.

Public and Employee Comments

Dr. Phillip Beverly commented on the web cast of the 2007 Commencement and encouraged the Board to consider web casting its meetings. Also, he reiterated that he would hope that the Board would use moral persuasion to reverse the decision of the CTA 95th and St. Lawrence Turn-a-Round, given the safety concerns of female students and the upcoming inclement weather conditions that will pose problems for students.

Recess into Executive Session

Pursuant to the Illinois Open Meetings Act 5 ILCS 120 and related sections, the Board recessed into Executive Session.
Reconvened into Regular Session

The Board reconvened into Regular Session at 12:25 p.m.

The Meeting of the full Board adjourned at 12:27 p.m. The public was informed that a Special Meeting will be convened in approximately two weeks to discuss employment matters.

CHICAGO STATE UNIVERSITY

Audit Committee Meeting

Academic Library, Level 4 – Auditorium Room 415

Call to Order……………………………………………………………………………..Chairman, Jim Reynolds

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

2007 Audit Update……………………………………………………………………Dr. Alan Robertson

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Board of Trustees Meeting

Committee of the Whole

Academic Library, Level 4 – Auditorium Room 415

Call to Order…………………………………………….Trustee Rev. Richard Tolliver, Ph.D., Chairman

Roll Call…………………………………………………….Trustee Rev. Richard Tolliver, Ph.D., Chairman

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Previous Meeting Minutes

Administration, Financial Affairs, and Facilities Report……Dr Alan Robertson

USAID GHANA AGREEMENT ..........................................Mark Dunn

Pharmacy Construction Contract..................................Arthur Stiers

2007 Account Receivables Trend Data

Enrollment Management Report…………………………………….Dr. Beverly M. John

Graduation Data and 2007 Degrees Granted

Academic and Student Affairs Report………………………………Dr. Sandra Westbrooks

Accreditation Updates

Tenure Recommendation

Emeritus Recommendations

Public Policy Institute – Dr. Anitra Ward

Westside Campus Study – Dr. Anitra Ward

Library Update – Dean Lawrence McCrank

Institutional Advancement Report………………………………….Mr. Marquis Miller

Naming Rights Policy

Technology Report………………………………………………………….Ms. Diane Conatser

Students Use of Technology Update

Sponsored Programs Report……………………………………………Dr. Kenneth Koroma

Resource Planning and Risk Management Report……………Dr. Dean Justmann

Approval of FY2008 Operating Budget

Public and Employee Comments

CHICAGO STATE UNIVERSITY

Board of Trustees Meeting

Academic Library, Level 4 – Auditorium Room 415

Call to Order……………………………………………………………………………..Chairman Betsy Hill

Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams

Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams

Approval of Previous Minutes

Election of Board Officers

Approval of 2008 Meeting Schedule:

March 5, 2008 May 7, 2008

September 17, 2008 December 10, 2008

Audit Committee Meetings:

April 16, 2008 November 12, 2008

USAID Ghana Agreement

Pharmacy Constrution Contract

Tenure Recommendation

Emeritus Recommendations

Approval of 2008 Operating Budget

Report of the President……………………………………………….President Elnora D. Daniel

Committee of the Whole…………………………………Trustee Rev. Richard Tolliver, Ph.D.

Audit Committee Update………………………………..Trustee Jim Reynolds

Civil Service Merit Board…………………………………Trustee Rev. Richard Tolliver, Ph.D.

Student Trustee Report…………………………………..Trustee Jawuan Sutton

Recess into Executive Session

Collective Bargaining Matters

Minutes of Meetings Lawfully Closed

Return to Open Session

Public and Employee Comments

Special Meeting - November 7, 2007

Chicago State University Board of Trustees Special Meeting

Academic Library - 4th Floor

Dean's Conference Room

2. Verification of Meeting Notice

3. Action Item - Approval of Ghana Agreement

4. Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)

5. Returne to Open Session

Chicago State University Board of Trustees Special Audit Committee Meeting

Academic Library – Dean’s Conference Room – 4th Floor

3:05 p.m. – 5:05 p.m.

Mr. Jim Reynolds, Chairman

Mr. Jacoby Dickens, Member

Rev. Richard Tolliver, Ph.D.

Trustee Betsy Hill, Ex-Officio

President Elnora D. Daniel, Ex-Officio

Dr. Alan Robertson, Ex-Officio

Mr. John Meehan, Internal Auditor

Chief William Shaw, Campus Police

Ms.Nancy Hall-Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs

Chairman Reynolds called the Special Audit Committee meeting to order. The roll was taken and a quorum was verified.

Meeting Notice Requirement

Dr. Erma Brooks Williams verified that the meeting notice was posted 72 hours before the meeting as mandated by the Illinois Open Meetings Act.

Trustee Tolliver moved to approve the June 8, 2007 Special Audit Committee Meeting Minutes. Trustee Dickens seconded the motion. The motion passed as follows:

Chairman Reynolds stated that the purpose of the meeting was to provide an update of the last meeting held on June 8, 2007 and that the Committee is considering conducting monthly meetings until financial controls are satisfied. He further noted that the backbone of the institution is to educate students and to operate a strong fiscal organization. The goal is to have a zero tolerance toward inefficiencies. Today’s meeting will address the findings and what has been done to solve the audit findings. Dr. Alan Robertson and President Daniel responded to the findings.

This finding noted that a communication problem occurred between the Office of Sponsored Programs and the Accounting Department. A Grant Accountant has been transferred from the Office of Sponsored Programs to Accounting to address this finding. Dr. Robertson informed the Committee that this will not occur again.

Dr. Robertson informed the trustees that a manual process was in place to keep track of payroll leave. An automated system will be implemented by December 31, 2008 to address this problem. Trustees requested that a written action plan be submitted to the trustees at the next meeting. Trustees also urged Dr. Robertson to double and triple check the accuracy of the submission of all documents to avoid any discrepancies of data.

There was inaccurate documentation of a 1980 federal Nursing Program grant. This finding will be written off. Trustees were informed that the Grant Accountant is being trained from the Office of Sponsored Programs so that this problem is not repeated.

There was an overpayment of student financial aid. Dr. Robertson reiterated that there was a lack of communication between the Office of Financial Aid and the Foundation staff. To address this finding, a staff person has been hired to ensure that this does not occur again. In the future, all awards will be processed through the Office of Financial Aid.

There were inadequate documents related to the President’s travel and the use of the university credit card. President Daniel responded that one staff person in the President’s Office will handle all travel reimbursements. Controls have been implemented. All travel will be noted on the President’s calendar and the purpose noted. No reimbursements will be processed until all issues and receipts are satisfied.

This finding related to the lack of signatures on some contracts. To address this problem, Vice Presidents, Chairs, and Deans can approve contracts up to $5,000.

This issue related to timesheets under the State Ethics Act. This finding is being addressed.

There were problems related to travel and reimbursement expenses. Additional training has been done to address this problem. A checklist system has been implemented to help address this finding.

There was inaccurate property control of assets over $100. To address this problem, an independent contractor was hired to conduct an assessment of property. A new property control manager will also be hired.

Finding #10
There was a failure to report taxable fringe benefits for the President. The Vice President for Administrative Affairs has amended the W-2 forms to correct this issue.

There was a failure to file contracts with the State Comptroller. This issue is being addressed.

There was non-compliance of contractual service regulations for the Office of International Programs. This finding is being addressed.

Chairman Reynolds noted that the major audit issues are being addressed. However, the 2007 Audit Findings must be addressed. He reiterated that there is a lack of focus and knowledge related to some findings. The events were done without regard to fraud. The press, however, decided to focus on some relative small issues. There is no evidence that state policies and procedures have been usurped. However, there is a need to be mindful of high standards on how things are operationalized. The focus must be on providing an education, but not at the expense of other things. Trustee Reynolds encouraged the President to identify effective controls and when competent personnel is in place versus not. The expectation is that the University will be a model for controls and innovations in the State of Illinois.

Recess into Executive Session

The Committee recessed into Executive Session at 4:10 p.m. pursuant to employment and legal matters.

Return to Open Session

The Committee returned to Open Session at 4:59 p.m. and adjourned at 5:01 p.m.

Chicago State University Board of Trustees Special Board Meeting

Academic Library, Dean’s Conference Room

8:30 a.m. – 10:56 a.m.

Board Members Present

Ms. Betsy Hill, Chairman

Rev. Richard Tolliver, Ph.D.

Mr. Jim Reynolds, Secretary

Rev. Leon Finney, Jr., Ph.D.

Ms. Evelyn Kayode, Student Trustee

President Elnora D. Daniel

Mr. Mark Dunn, Board Counsel

Dr. Dean Justmann, Interim Vice President for Budget and Risk Management

Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Executive Director for Board and Governmental Affairs

Chairman Hill called the meeting to order. A quorum was verified.

Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.

Trustee Dickens moved to approve the FY 2008 Tuition Waiver Budget. Trustee Tolliver seconded the motion. The motion passed as follows:

Trustee Tolliver moved to approve the FY 2009 Preliminary Budget process. Trustee Dickens seconded the motion. The motion passed as follows:

Trustee Reynolds moved to approve the FY 2009 budget submission to the Illinois Board of Higher Education recommending an additional $10.4 million in operating and maintenance budget, a 3.5 percent salary increase and a $46 million capital budget. Trustee Tolliver seconded the motion. The motion passed as follows:

Public and Employee Comments

There were no comments from the public.

Recess into Executive Session

The Board recessed into Executive Session at 9:00 a.m. by a unanimous vote of the trustees to discuss the employment of employees as permitted by Section 2© (1) of the Open Meetings Act.

Attorney Mark Dunn recorded the minutes of the Executive Session.

Return to Open Session

The Board reconvened into regular session at 10:54 a.m.

Trustee Hill moved that the Board direct its attorney to prepare an amendment to President Daniel’s contract consistent with the discussion of the Board during Executive Session.

Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 6

The meeting adjourned at 10:55 a.m.

Chicago State University Special Audit Committee Meeting Minutes

Academic Library – Archives Room, 4th Floor

9:35 a.m. – 11:10 a.m.

Mr. Jim Reynolds, Chairman

Mr. Jacoby Dickens, Member

Rev. Leon Finney, Jr., Ph.D.

Rev. Richard Tolliver, Ph.D., Member

President Elnora D. Daniel, Ex-Officio

Ms. Betsy Hill, Ex-Officio

Dr. Alan Robertson, Ex-Officio

Ms. Nancy Hall-Walker, Vice President for Labor and

Dr. Erma Brooks Williams

Chairman Jim Reynolds called the Special Audit Committee Meeting to order. The roll was taken and a quorum was verified.

Meeting Notice Requirement

Dr. Erma Brooks Williams verified that the meeting notice was posted 72 hours before the meeting as mandated by the Illinois Open Meetings Act.

Chairman Reynolds noted that the 2006 Audit Findings reported by the Illinois Auditor General were material findings from an accounting perspective; however, the twelve findings were insignificant regarding fraud or theft. On the contrary, they were serious enough to convene a Special Audit Meeting and recommended that the University needs to do better with record documentation. Dr. Alan Robertson responded to all of the findings.

This finding found that the University was missing data for some grants. Dr. Robertson indicated that there was a communication problem between Sponsored Programs and Accounting. To address this issue, a new accountant will be hired to oversee this area.

There were reportings of inaccurate accrued absences. An automated process utilizing the Banner system will be put in place in eight months to a year to address this problem.

There was inaccurate documentation of a 1980 federal Nursing Program grant. This finding will be written off; however, the required documentation will be attached before processing of future payments. On-going training of all personnel is also being put in place to address this finding.

There was an overpayment of student financial aid. Dr. Robertson indicated that there was a communication issue. New staff will be hired by the Office of Financial Aid to monitor the need base and merit base awards.

There were inadequate documents related to employees travel and the use of the university credit card. The Board Committee urged the University to improve controls. Dr. Robertson informed the Board members that a documentation checklist would be implemented to ensure submission of documentation. Training of the President’s staff is underway. In the future, no liquor will be charged. Members also expressed concerns about IRS regulations related to the CEO.

This finding related to internal control of contract payments made to the Foundation. Documentation was submitted after work had been completed. There has been a decentralization of contract approval. Training will be conducted to help address the problem.

Time sheets were not maintained in compliance with the State Ethics Act. As indicated previously, this process will be automated.

There were problems related to travel and reimbursement expenses. In order to ensure oversight and monitoring, the President and Vice Presidents will submit quarterly travel reports to the Board of Trustees for review.

There was inaccurate property control of assets over $100. To address this problem, an external inventory firm will be hired to conduct a comprehensive property control system.

There was a failure to report taxable fringe benefits. The Vice President for Administrative Affairs is adjusting the President’s W-2s.

There was a failure to file contracts with the State. The Office of Purchasing will ensure filing of all future appropriated contracts over $5,000 and non-appropriated contracts over $10,000.

There was non-compliance of contractual service regulations for the Office of International Programs. The Office of International Programs is establishing policies related to equipment.

Lastly, Chairman Reynolds noted that we all have worked hard to make the University a world-class university. It is critical that a high-class education is ensured for students. However, in 2007, there will likely be repeat findings until all of these findings are addressed.

Trustee Tolliver moved to recommend to the full Board the approval of the Audit Charter. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 3

Public and Employee Comments

There were no public and employee comments.

Recess into Executive Session

The Board recessed into Executive Session at 10:42 a.m. The minutes were taped and video recorded.

Reconvened into Open Session and Adjournment

The committee reconvened into regular session at 11:09 a.m. and adjourned at 11:10 a.m.

Chicago State University Board of Trustees Committee of the Whole Meeting Minutes

Academic Library Auditorium

8:35 a.m. – 10:45 a.m.

Rev. Richard Tolliver, Ph.D., Chairman

Rev. Leon Finney, Ph.D.

Ms. Evelyn Kayode, Student Representative

President Elnora D. Daniel

Dr. Sandra Westbrooks, Interim Provost for Academic and Student Affairs

Ms. Diane Conatser, CIO, Information Technology

Attorney Mark Dunn, Board Legal Counsel

Dr. Dean Justmann, Interim Vice President for Budget, Facilities and Risk Management

Dr. Kenneth Koroma, Assistant Vice President for Sponsored Programs

Mr. Marquis Miller, Interim Vice President for Institutional Advancement

Dr. Alan Robertson, Interim Vice President for Administration & Financial Affairs

Ms. Nancy Hall Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs

The May 9, 2007, Committee of the Whole Meeting convened. A quorum was verified.

Verification of Meeting Notice

Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.

With minor corrections, the minutes were approved as submitted.

Budget, Facilities and Risk Management – Dr. Dean Justmann provided an overview of the FY 08 budget request. He informed the trustees that the budget was working its way through the legislative process. A capital request of $23 million was submitted for renovation of Douglas Hall. A recommendation of $10 million is for the development of the West Side Satellite Campus. A total of $483 million is needed for capital improvements. However, there are no permanent dollars for operating and maintenance for new facilities. There are cash reserves available to address some of these issues. The impact of the budget approval issue could mean a reduction in services. The alternative plan is to fund operations through an increase in tuition. Dr. Justmann also informed the trustees that some lump sum items have not been added to the university’s permanent budget, e.g. Education Doctorate, Pharmacy, Library operations. The capital renovation is underway for the Convocation Center, Harold Washington abatement, roof renovations, campus beautification, greenery enhancements, tree replacements, lightning improvements, and illumination of message boards.

Administration and Financial Affairs - Dr. Alan Robertson provided an overview of the written financial reports related to tuition, grants and contracts, public service grants, investments, account receivables, collections, and the Business Enterprise Program. He informed the trustees that expenditures for minority males and disabled contractors were down. A discussion ensued regarding how to improve this area. Dr. Robertson responded that this matter is being examined and that he would report on it at the next meeting. The trustees expressed some concerns related to the lack of sufficient data and gap in financial aid and how the University ranks compared to similar institutions with respect to the proposed nine (9) percent tuition increase. Dr. Robertson assured the Board that he would provide this data to trustees.

Trustee Reynolds recommended to the full Board that a nine (9) percent increase in basic tuition and a four percent increase in tuition be imposed on returning students for 2008-2009. Trustee Hill seconded the motion. The motion passed as follows:

Change in Authorized Signature for Banking Documents

Trustee Hill recommended to the full Board a change in authorized signatures. Trustee Reynolds seconded the motion. The motion passed as follows:

Trustee Reynolds, the new Chairman of the Audit Committee, recommended that this item be postponed for further discussion at the November 2007 Audit Committee Meeting.

Academic and Student Affairs

Katrina Student Update

Provost Wesbrooks provided an update on the Katrina students. She informed the trustees that of the original 81 students who enrolled at the University, 12 remain enrolled at the University. Ten undergraduates and two graduate students with grade point averages ranging from 2.2 to 3.87 G.P.A. are enrolled.

West Side Campus Update

Provost Westbrooks informed trustees that a committee comprising of various constituents, legislators, Malcolm X College, and the University’s administrators and faculty have been meeting to identify the appropriate academic program offerings for the proposed westside campus. The western suburbs are now under consideration. Dr. Westbrooks noted that this initiative would not take away resources from the south side CSU campus. Two thousand students are expected to be enrolled at the proposed westside campus. A 2 + 2 Initiative is being explored with Malcolm X College. The expected capital outlays of this campus are approximately $22 million. This initiative was the recommendation of the Governor. A feasibility study has been conducted. Trustees recommended that before moving forward, an independent marketing study be commissioned regarding this initiative to ensure that there is a need for the proposed campus.

Enrollment and Admissions Update

Provost Wesbrooks reiterated the change in admissions requirements. Students must now have an ACT of 18 and a 2.5 G.P.A. for admission. The total enrollment for the campus is 6,548; 4,775 undergraduates; 1,740 graduates; and 33 others. Graduate student enrollment has experienced a decline in students. Initiatives are underway to attract more students, e.g. brochures, Homeland Security and Bio-Terrorism certificate programs.

Accreditation Updates

Provost Westbrooks reported that: A continuing accreditation site visit for the Social Work program was held; the Library and Media Studies program has received pre-candidacy; the Pharmacy proposal for pre-candidacy was submitted to the Accreditation Council for Pharmacy Education (ACPE); and the Nursing Program pass rate exceeded the nation average. Ninety-six percent of our students passed the Nursing examination, while only 89 percent passed statewide and 88 percent nationally. Trustee Reynolds requested that graduates names be provided to him so that he could follow-up with the University of Chicago.

Honorary Degree Candidates
Trustee Montes recommended to the full Board that Dr. Margaret Burroughs and Mr. Joseph Stroud be conferred Honorary Degrees from Chicago State University. Trustee Reynolds seconded the motion. The motion passed as follows:

Tenure Recommendations

Trustee Montes recommended to the Board that the following nine faculty members and three administrators be granted tenure. Trustee Finney seconded the motion. The motion passed as follows:

Leslie Baker-Kimmons

Liyana M. Chandrassena Cabraal

The two denials were deferred following Executive Session.

Dr. Kenneth Koroma reported that the total amount of state and national external funding acquired by faculty, administrators, and staff members was $33 million for the 2006-2007 Fiscal Year. A written report was submitted.

Institutional Advancement and Foundation

Mr. Marquis Miller provided highlights of philanthropic activities. He informed the trustees that Mr. Joseph Stroud is assisting with securing the Gwendolyn Brooks archives. An anonymous $500,000 gift has been received. The Kellogg Foundation awarded $400,000 to the University. Ms. Margaret Burrough donated a gift of $10,000 for scholarship support to the University. Trustee Richard Tolliver donated $12,000 for scholarships. Mr. Miller also informed the trustees that the Annual Awards Dinner will be held on September 20, 2007, in the Emil and Patricia A. Jones Convocation Center. Five new board members have been added to the Foundation. The Campus Life publication is being finalized.

Information Technology Update

Ms. Diane Conatser informed the trustees that the I-Wire dollars were being reappropriated to the University. She also indicated that wireless internet access is available in some buildings. On June 25, the Disaster Recovery Initiative is being tested. Chief Shaw reported that the University has a disaster plan to address crises similar to the Virginia Tech melee, e.g. text messages, intercom alert systems in all buildings, and security cameras throughout campus.

There were no public or employee comments presented.

The Committee of the Whole Meeting adjourned at 10:45 a.m.

Chicago State University Board of Trustees Meeting

10:55 a.m. – 12:05 p.m.

Trustee Betsy Hill, Chairman

Rev. Richard Tolliver, Ph.D., Vice Chairman
Mr. Jacoby Dickens

Rev. Leon Finney, Jr., Ph.D.

Mr. Jim Reynolds, Secretary

Ms. Evelyn Kayode, Student Trustee

President Elnora D. Daniel

Ms. Diane Conastser, CIO, Information Technology

Dr. Dean Justmann, Interim Vice President for Budget, Facilities and Risk Management

Mr. Marquis Miller, Interim Vice President for Institutional Advancement

Dr. Alan Robertson, Interim Vice President for Administration and Financial Affairs

Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs

Dr. Sandra Westbrooks, Interim Provost for Academic and Student Affairs

Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs

Verification of Meeting Notice

The meeting notice was verified and the roll was taken.

Trustee Montes moved to grant tenure to the faculty listed below. Trustee Dickens seconded the motion. The motion passed as follows:

Leslie Baker-Kimmons

Liyana M. Chandrassena Cabraal

And to defer tenure pending submission of materials requested to:

Profs. Gail Ito and Debra Nelson

Rev. Dr. Tolliver agreed to serve as the Board’s representative on the Civil Service Merit Board.

The meeting adjourned at 12:05 p.m.

Chicago State University Board of Trustees Special Board Meeting

Academic Library, Dean’s Conference Room

8:30 a.m. – 10:56 a.m

Board Members Present

Ms. Betsy Hill, Chairman

Rev. Richard Tolliver, Ph.D.

Mr. Jim Reynolds, Secretary

Rev. Leon Finney, Jr., Ph.D.

Ms. Evelyn Kayode, Student Trustee

President Elnora D. Daniel

Mr. Mark Dunn, Board Counsel

Dr. Dean Justmann, Interim Vice President for Budget and Risk Management

Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs

Dr. Erma Brooks Williams, Executive Director for Board and Governmental Affairs

Chairman Hill called the meeting to order. A quorum was verified.

Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.

Trustee Dickens moved to approve the FY 2008 Tuition Waiver Budget. Trustee Tolliver seconded the motion. The motion passed as follows:

Trustee Tolliver moved to approve the FY 2009 Preliminary Budget process. Trustee Dickens seconded the motion. The motion passed as follows:

Public and Employee Comments

There were no comments from the public.

Recess into Executive Session

The Board recessed into Executive Session at 9:00 a.m. by a unanimous vote of the trustees.

Attorney Mark Dunn recorded the minutes of the Executive Session.

Return to Open Session

The Board reconvened into regular session at 10:54 a.m.

Trustee Reynolds moved to approve President Daniel’s FY 2007 compensation package. Trustee Dickens seconded the motion. The motion passed as follows: