Special Board of Trustees Meeting
September 4, 2008
8:00 a.m.
Academic Library - Rooms 301 and 302
Agenda
1. Call to Order
2. Roll Call
3. Verification of Meeting Notice
4. Recess into Executive Session
5. Other Matters
a. Public and Employee Comments
6. Adjournment
Academic and Student Affairs
September 4, 2008
10:00 a.m.
Academic Library - Rooms 301 and 302
Agenda
1. Roll Call
2. Verification of Meeting Notice
4. Remarks from Chairman
5. Approval of Previous Minutes
6. Reports:
a. Provost and Academic Affairs
1. ACT Research Update
2. Accreditation Update
3. College of Business
4. College of Education
b. Enrollment Update
c. Update on Alumni Affairs Benchmarks
7. Other Matters
a. Public and EMployee Comments
8. Adjournment
FInance, Facilities and Audit Committee Meeting
Academic Library, 4th Floor - Auditorium
September 12, 2008
8:30 a.m.
Agenda
1. Roll Call
2. Verification of Meeting Notice
3. Approval of Previous Minutes
4. Reports
a. Internal Auditor Report
b. Discussion of FY 2007 Audit FIndings
c. Interim Vice President for Budget and Finance Report
Action Items:
1. Approval of FY 09 Budget
2. Appointment of University Treasurer
d. Foundation Update
e. Sponsored Programs
f. Technology Fee Update
5. Action Items
Contracts over $250,000
1. Approval of Fuel Cell Grant
2. Approval of Solar Cener Grant
6. Other Matters
a. Public and Employee Comments
7. Adjournment
Board of Trustees Meeting
Academic Library - Level 4 - Auditorium
September 12, 2008
10:30 a.m.
1. Call to Order
2. Roll Call
3. Verification of Meeting Notice
4. Approval of Previous Minutes
5. President's Report
6. Committee Reports
A. Academic and Student Affairs
B. FInance, Facilities and Affairs
Action Items
1. Approval of FY 09 Budget
2/ Appointment of University Treasurer
3. Contracts over $250,000
1. Fuel Cell Grant
2. Solar Center Grant
7. Civil Service Merit Board
8. Presidential Search Committee Update
9. Student Trustee Report
10. Other Matters - Public and Employee Comments
11. Recess into Executive Session\
12. Return to Open Session
13. Action Item - Collective Bargaining Agreement
14. Adjournment
April 23, 2008
7:40 a.m. – 10:15 a.m.
Members Present
James Reynolds, Chairman
Betsy Hill
Rev. Leon Finney, Ph.D.
Peggy A. Montes
Juwaun Sutton, Student Trustee
Others Present
Roll Call and Verification of Meeting Notice
A quorum was verified and the notice was posted as mandated by the Illinois Open Meetings Act.
The previous meeting minutes were approved as circulated.
2007 Audit Update
Trustee Reynolds commented that he was aghast at the 17 material audit findings for 2007. He noted the University was at the same place as it was last year. Trustees had been informed that the issues would be resolved. Clearly, that is not the case. He queried as to what is going on with finances and internal auditing and how to put procedures in place to address these issues. He strongly urged the University to develop procedures, guidelines and structure so that these issues do not reappear. He emphasized that the role of the Board is that of oversight and not micro-managing the University. Trustee Reynolds asked for clarity on the role of the Internal Auditor. Isn’t his job is to keep Trustees informed? John Meehan, the Internal Auditor, responded that his responsibility is to conduct testing in certain areas and to summarize the results to the President and to discuss the results with the chain of command and to assist the external auditors. He noted that there are ten (10) specific testing areas. Not all are transparent.
Trustee Reynolds asked if his testing mirrors those of the external auditors?
Trustee Finney asked if he was surprised about the findings.
Mr. Meehan responded that his testings do not mirror the External Auditors because they do not share their issues with him.
Trustee Reynolds queried as to who he reports to and what does he do when he discovers a problem?
Trustee Finney asked if he is fully capable of performing his responsibilities as Internal
Auditor?
Mr. Meehan responded that he is the only Internal Auditor. In the past, he has functioned with two employees and some contractual service personnel. However, his staffing was decreased four years ago to one person.
Trustee Finney queried as to if he believes he has adequate staff, given the scope of activities and the recent audit findings?
Mr. Meehan responded no.
Chairman Reynolds commented that staff turnover and quality of staff are not very high and they cannot be blamed for problems that the University is encountering. These problems have to be with management in selection, motivation, retention and compensation. Staff should, however, make louder noise in the future when there are potential problems.
Trustee Hill commented that a discussion needs to be held on closing the loop and systems are not necessarily transparent.
Trustee Reynolds stated that the Internal Auditor has not done his job just because the issues are raised.
Trustee Finney recommended that as we look toward 2009, an assessment of the Internal Auditor’s budget should be assessed, with the focus on providing adequate staffing and whether accountability is in place and reporting matrix to support the structure. At future meetings, Mr. Parker or his replacement and the Internal Auditor will present their findings to the committee.
Mr. Richard Parker, interim Vice President of Finance, presented his overall perspective of the audit findings. He surmised that staff turnover and failure to utilize existing staff is the root of some of the problems. He informed the trustees that he has reorganized the Accounting Department and has done some terminations and has enhanced the quality of staff to address some of the problems. The major areas that he is assessing are property control, bank reconciliations, process issues, personnel issues, e.g. documentation for transactions, purchasing rules were not followed and confusing by Accounts Payable. He has tried to put in place some review process as well. He also informed the Trustees that there are seventeen (17) banking accounts. Eleven have been reconciled. They are eight to nine months behind. Use of the credit cards is also an issue. Also, the Accounting Department is not organized to carry out job responsibilities. Talents were being underutilized.
Trustee Reynolds charged Mr. Parker and Meehan with assessing the status of these accounts.
Trustee Reynolds noted that he is concerned about the first audit finding related to certain grants and property control records. One was overstated by $468,000 and another by $419,000 and another was $521,000 over. He noted that these are human errors that caused these problems that are due to inefficiencies, quality of staff, lack of processes and poorly trained staff and turnovers. Mr. Parker also noted that the previous Vice President of Administration had instructed staff to pay the bills in spite of lack of documentation.
Trustee Reynolds also noted that Finding #11 relates to procedures that are not in place to catch travel and lodging use of the University credit card.
Mr. Parker presented a written action plan to address the 17 audit findings.
Finding #9 relates to serious problems related to procurement. Mr. Parker commented that there is confusion about procurement regulations. It has been made clear to all personnel that the Procurement Code applies to all federal and state grants. More monitoring and training are needed. Any contract over the amount of $250,000 must be approved by the Board, with no exceptions. The role of the Legal Counsel is to monitor and prepare most contracts. They are then submitted to Purchasing for biding. The Department’s role is to prepare the resolution for submission to the Board.
Trustee Reynolds concluded that the University does not follow the rules and procedures established by the Board or state regulations. Management must get serious about adhering to policies and procedures. The University needs to “stop passing the buck.” A lot of the responsibilities could be performed by someone with an accounting undergraduate degree. The problem is the culture of the institution and not having competent personnel in place. Trustee Reynolds noted that the Board is suspicious of reports submitted by management. The role of the Board is not to manage staff and procedures. The Board cannot live up to its fiduciary duties if competent staff is not in place. He noted that it is difficult to understand why Procurement does not perform its job.
Trustee Finney commented that the Ghanian contract of $930,525.50 is still mysterious related to expenditures, internal controls are not in place and it is further troubling concerning inappropriate expenses related to the house in Ghana and the purchase of a car. He also noted that he is concerned about a former employee who benefitted from the $250,000 xerox machine contract.
Attorney Mark Dunn provided a history of the Ghanian contract.
Trustee Reynolds moved to approve the $930,525.50 Ghanian textbook contract. Trustee seconded the motion. The motion was voted on as follows:
Ayes: 3
Abstention: 2
Trustee Finney commented that before he votes positively for the contract, he must receive assurance that President Daniel, Nancy Hall-Walker, or Mr. Nate Tindall has no proprietary interest in Buck Press. Assurances were given by the stated parties.
President Daniel commented that she was concerned about the Universitiy being debarred from future federal contracts if the Ghanian contract is not approved.
Attorney Dunn assured Trustees that this was not likely to happen.
Trustee Finney commented that he was also concerned about the audit not being complete and the repercussions and he would be okay if the audit was complete. Further, no one has explained to him the urgency of approving the contract today. He is unclear and uncomfortable; therefore, he voted to abstain.
Dr. Contah responded that the books should have been in the classrooms in January 2008. Now, it is April. The University is three months behind in delivery. There is no penalty. The integrity of the University is the issue.
Trustee Finney commented that he was concerned about the legal issue and to compromise the integrity of the university related to documentations never being presented to the Board in a timely manner and the number of caveats in the resolution are also concerns. If he can be assured that this resolution stands along from the USAID initiative, then he is okay with the resolution.
It was moved and recommended that the $930,525.50 Ghana Textbook Contract be approved by the Board. The vote was as follows:
Ayes: 4
Abstention: 1
It was moved to recommend to the full Board the approval of the $956,000 program planning for the renovation of the science building. The resolution passed as follows:
Ayes: 5
Nays: 0
Trustee Finney moved to recommend to the full Board the approval of the $1.4 million FY 09 Tuition Waiver Budget. Trustee Reynolds seconded the motion. The motion passed as follows:
Ayes: 4
Abstention: 1
Trustee Finney moved to recommend to the full Board the approval of the FY 2009 Operating and Capital Budget. Trustee Reynolds seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
There were no public and employee comments.
The meeting adjourned at 10:15 a.m.
Academic and Student Affairs, Personnel and Legislative Committee
April 23, 2008
11:10 a.m. – 12:35 p.m.
Board Members Present
Rev. Leon D. Finney, Jr., Ph.D.
Peggy A. Montes
Jawuan Sutton, Student Representative
Others Present
Dr. Justin Akujieze, Dean of Graduate Studies
Mark Dunn, Board Counsel
Mark Durham, Director of Alumni Affairs
Dr. Rachel Lindsey, Dean of Arts and Sciences
Richard Milo, Dean of Honors College
Dr. Mobley Smith, Associate Dean of the College of Pharmacy
Dr. Sandra Westbrooks, Vice President and Provost
Dr. Erma Brooks Williams, Board Liaison
Roll Call and Verification of Meeting Notice
The roll was call and a quorum was verified. The meeting notice was posted as mandated by the Illinois Open Meetings Act.
Information Items
ACT Admissions Decision Making Process
Provost Sandra Westbrooks provided a brief update on the ACT decision making process. She noted that the University’s ACT admissions requirement is 18; however, a limited number of students are admitted with lower ACTs in the University College Program. Dr. Westbrooks also provided data on other state universities admissions criteria. Trustee Montes queried as to why the ACT admission criteria are being revisited.
Student Concerns
Provost Westbrooks informed the Trustees that she had met with the students and the issues have been addressed.
Research and Publication
Provost Westbrooks presented a written report.
Action Items
Trustee Sutton moved to recommend to the full Board that the Honorary Doctorate Degree is awarded to Dr. Horace Smith. Trustee Montes seconded the motion. The motion passed as follows:
Ayes: 3
Nays: 0
Trustee Finney moved to recommend to the full Board that the Professor Emeritus status be granted to Dr. Clarence E. Fitch. Trustee Montes seconded the motion. The motion passed as follows:
Ayes: 3
Nays: 0
Trustee Montes moved to recommend to the full Board the status of Distinguished Professor is granted to Dr. Joseph Balogun, dean of Health Sciences. Trustee Sutton seconded the motion. The motion passed as follows:
Ayes: 3
Nays: 0
It was recommended that the tenure recommendations be considered by the full Board at its May 2008 meeting, including the two faculty who were denied tenure.
Trustee Finney recommended to the full Board that The Honors College be allowed to designate Honors status on student transcripts. Trustee Sutton seconded the motion. The motion passed as follows:
Ayes: 3
Nays: 0
Information Item
- Alumni Affairs Update – Mark Dunn, director of Alumni Affairs, provided an overview of challenges, opportunities, activities, and a history of the program. He noted that volunteer participation is critical to the success of the program. He also informed Trustees that the Office does not raise funds on behalf of the university. The focus of the Office is to cultivate alums.
- College of Arts and Sciences – Dean Rachel Lindsey provided a report of grants and publication of the college. She noted that the College brings approximately $2 million in Indirect Cost Recovery.
- Graduate College – Dean Justin Akujieze provided an update on the College’s activities. He noted that five study groups have been established. The recommendations will be presented at the next meeting. He also informed the Trustees that 110 students had been admitted but decided not to enroll partially because the University is unable to offer graduate assistantships.
- College of Pharmacy – Dr. Mobley Smith provided an update on the College. She informed the trustees that the accreditation is scheduled for April and May. As of today, 83 students have been admitted for fall 2008.
Public and Employee Comments
David Johnson, student, informed the trustees that students raised $2,317 for Student Government; however, the funds have not been placed in their account. He also raised concerns relative to the recent student elections. Trustee Finney informed the students that he will conduct an investigation into the elections with President Daniel, Drs. Rosalyn Brown and Sandra Westbrooks, and others involved in the process.
Jasmine Jackson, a student, requested that the elections be held again.
Kevin Curling, student, commented that no structure is in place in the Office of Student Affairs.
Professor Phillip Beverly expressed concerns related to the integrity of the election process. He noted that there is a leadership deficiency in the Office of Student Affairs.
Miesha Wilder, resident hall student, expressed concerns about the Residence Hall Council has been postponed and asked that it be reestablished. She also commented on the problems with mail delivery, visitation has been disbanded, and maintenance and sanitation are issues. Further she commented on staff and their siblings are permitted to eat free in the cafeteria, whereas students cannot.
Nicholas Davis, student, commented on the culture of negligence at the University and non-caring by staff and more accountability needs to be demanded of faculty.
Ms. Danielle Broadwater, residence hall Director, responded that the Residence Hall Council is in place and a Student Town Hall Meeting is being scheduled.
Adjournment
The meeting adjourned at 12:35 p.m.
Board of Trustees Presidential Search Advisory Meeting
Academic Library
Dean's Conference Room - 4th Floor
Thursday, July 17 2008
8:30 a.m.
1. Call to order
2. Verification of Meeting Notice
3. Search Firm Interviews
a. Academic Search
b. Storbeck/Pimental and Associates, LLC
4. Public and Employee Comments
5. Recess into Executive Session Pursuant to Illinois Open Meetings Act
6. Adjournment
Special Board of Trustees Meeting
Academic Library
Legislative Assembly Rooms 301 - 302
Thursday, June 26, 2008
9:00 a.m.
1. Call to Order
2. Roll Call
3. Verification of Meeting Notice
4. Action Items
a. Trauma Training Subcontract
b. FY 09 Spending Plan
c. Athletic Great West Conference
5. Other Matters
a. Public and Employee COmments
6. Recess into Executive Session
7. Action Item - Senior Administrative Officer
8. Adjournment
Academic and Student Affairs, Personnel, and Legislative Committee Meeting
Academic Library - Third Floor - Legislative Assembly Rooms 301 and 302
June 18, 2008
10 A.M.
1. Roll Call
2. Verification of Meeting Notice
3. Remarks from Chairman
4. Approval of Previous Minutes
5. Reports
ACT Decision Making PRocess
Financial Support for Student Leaders
Accreditation Update
Alumni Update
Academic Library
Legislative Update
6. Other Matters
a. Public and Employee Comments
7. Adjournment
Special Board Meeting
Wednesday, May 28, 2008
Dean's Conference Room Academic Library 11:30 a.m.
1. Call to Order
2. Roll Call
3. Verification of Meeting Notice
4. Action Item - Approval of Collective Bargaining Agreement #73
5. Other Matters
Public and Employee COmments
6. Adjournment
Presidential Search Advisory Committee
Wednesday, May 28, 2008
Academic Library
Dean'sConference Room - 443
11:45 a.m.
1. Call to Order
2. Verification of Meeting Notice
3. Evaluation of Search Firm Proposals
4. Next Meeting
5. Publc and Employee COmments
6. Recess into Executive Session Pursuant to Ilinois Open Meetings Act
7. Convene into Regular Session
8. Adjournment
CHICAGO STATE UNIVERSITY BOARD OF TRUSTEES MEETING
MAY 7, 2008
Academic Library - 415
7:30 a.m.
1. Call to Order
2. Roll Call
3. Verification of Meeting Notice
4 Approval of Previous MInutes
5. President's Report
6. Committee Reports
A. Academic and Student Affairs
ACTION ITEMS
a. Professor Emeritus
b. Tenure Recommendations
c. Distinguished Service Professor
d. Honorary Degree
e. Honors College Designation
B. Finance and Facilities
ACTION ITEMS
a, FY 2009 Tuition Waiver Budget
b. FY 2010 Budget
7. President Search Charge
8. Civil Service Merit Board
9. Student Trustee Report
10. Public and Employee Comments
11. Recess into Executive Seession Pursuant to Open Meetings Act
12. Return to Open Session
13. ACTION - APPOINTMENT OF INTERIM PRESIDENT
14. Adjournment
Board of Trustees
Special Committee of the Whole Meeting
130 S. Halsted Street, Chicago, IL
Wednesday, April 30, 2008 6:30 p.m.
AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)
Employment Matters
Return to Open Session
Other Matters
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees
Special Committee of the Whole Meeting
566 W. Adams Street, Suite 700, Chicago, IL
Thursday, May 1, 2008
8:30 a.m. – 4:00 p.m.
AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)
Employment Matters
Return to Open Session
Other Matters
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees
Special Committee of the Whole Meeting
130 S. Halsted Street, Chicago, IL
Wednesday, April 30, 2008 6:30 p.m.
AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)
Employment Matters
Return to Open Session
Other Matters
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees
Special Committee of the Whole Meeting
566 W. Adams Street, Suite 700, Chicago, IL
Thursday, May 1, 2008
8:30 a.m. – 4:00 p.m.
AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)
Employment Matters
Return to Open Session
Other Matters
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees
Finance, Facilities, and Audit Committee Meeting
Academic Library, 3rd floor Legislative Assembly Rooms, 301 & 302
April 23, 2008
7:30 a.m.
AGENDA
Roll Call.…………………………………………………...Dr. Erma Brooks Williams
Verification of Meeting Notice.…………..………………..Dr. Erma Brooks Williams
Remarks…………………………………………………….Chairman Jim Reynolds
Approval of Previous Minutes
Reports
Grants and Contracts Updates.……………………... Dr. Kenneth Koroma
Mr. Nathan Tindall
Mr. Arthur Stiers
Action Items
Ghana Textbook Contract.............President Elnora D. Daniel
Renovation of Science Building ……….Dr. Rachel Lindsey
Auditing and Facilities………………………………Mr. Richard Parker
Update on FY07 Audit
Campus Facility and Infrastructure Plan………..Mr. Arthur Stiers
Internal Auditor Update……………………………..Mr. John Meehan
Budget Update……………………………………….Dr. Dean Justmann
Action Items
FY09 Tuition Waiver Budget
FY09 Operating & Capital Budget Requests
Other Matters
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees
Academic and Student Affairs, Personnel, and Legislative Committee Meeting
Academic Library, 3rd floor Legislative Assembly Rooms, 301 & 302
April 23, 2008
9:00 a.m.
AGENDA
Roll Call……………………………………………………Dr. Erma Brooks Williams
Verification of Meeting Notice…………………………….Dr. Erma Brooks Williams
Remarks……………………………………….Chairman Rev. Leon Finney, Jr., Ph.D.
Approval of Previous Minutes
Reports
Provost and Academic Affairs………………………Dr. Sandra Westbrooks
ACT Decision Making Process
Student Concerns
Research and Publication Report
Action Items
Professor Emeritus
Tenure Recommendations
Distinguished Professor
Honorary Degree Candidate
Alumni Affairs Analysis……………………………..Mr. Mark Durham
College of Arts and Sciences Update…………..…….Dean Rachel Lindsey
Graduate College……………………………………..Dean Justin Akujieze
Honors College…………....…….....………………...Dean Richard Milo
Action Item
Honors College Degree Designation
Pharmacy……………………………………………..Dr. David Slatkin
Other Matters
Public and Employee Comments
Special Board of Trustees Meeting
Wednesday, APril 23, 2008
Academic Library - Legislative Assembly Rooms 301 - 302
1. Call to Order
2. Verification of Meeting Notice
3. Action Item
Approval of Ghana Textbook Contract
4. Public and Employees Comments
5. Recess into Executive Session Pursuant to Open Meetings Act
6. Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees
Special Committee of the Whole Meeting
Academic Library, Level 3 – Legislative Assembly Rooms, 301,302
April 23, 2008
11:00 a.m.
AGENDA
Call to Order…………………………………………………………………………….Ms. Betsy Hill, Chairman
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Action Item
Ghana Text Book Contract
Other Matters
Public and Employee Comments
Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)
Return to Open Session
Adjournment
Adjournme Special Board of Trustees Meeting
Academic Library, 4th Floor Auditorium
February 20, 2008
9:00 a.m.
1. Call to Order Rev. RIchard Tolliver, Ph.D.
Chairman
2. Roll Call Dr. Erma Brooks Williams
3. Verificaiton of Meeting Notice Dr. Erma Brooks Williams
4. DIscussion of Presidential Search Process Rev. RIchard Tolliver, Ph.D.
5. Recess into Executive Session - Pursuant to 5 ILCS 120/2 (c) (1)
6. Public and Employee Comments
7. Next Meeting
8. Adjournment
Finance, Facilities, and Audit Committee Meeting
Academic Library, 4th Floor Auditorium
February 20, 2008
7:30 a.m.
1. Roll Call Dr. Erma Brooks Williams
2. Verification of Meeting Notice Dr. Erma Brooks Williams
3. Remarks from Chairman Trustee Jim Reynolds
4. Approval of Previous Minutes
5. Reports
a. Budget/Dr. Dean Justmann
b. FInancial Affairs/Mr. Robert Parker
Action Item - FY 2008/2009 Tuition and Fee Increase
c. Internal Auditor/Mr. John Meehan
d. Foundation/Mr. Marquis Miller
1) Naming RIghts
e. Grants/Dr. Kenneth Koroma
f. Facilities/Mr. Arthur Steirs
6. Other Matters - Public and Employee Comments
7. Adjournment - Next Meeting - April 23, 2008
Academic and Student Affairs, Personnel, and Legislative Committee
Legislative Assembly Room - 4th Floor - Academic Library
February 13, 2008 - 9:00 a.m.
1. Roll Call Dr. Erma Brooks Williams
2. Verificatio n of Meeting Notice Dr. Erma Brooks Williams
3. Remarks
4. Approval of Previous Minutes
5. Reports
a. Provost/Dr. Sandra Westbrooks
1. Accreditation Update
2. Commencement Update
3. Honorary Degree
b. Enrollment Update/Dr. Beverly John
1. Enrollment Update
2. Longitudinal Enrollment Data
3. Retention Initiatives
4. Peer Institution Enrollment and Retention Initiatives
c. College of Health Sciences/Dr. Joseph Balogun
d. Library Update/Dr. Lawrence McCrank and Dr. RIchard Darga
e. Technology UPdate/Ms. Diane Conatser
6. Public and Employee Comments
7. Adjournment- Next Meeting - April 23, 2008
Academic and Student Affairs, Personnel, and Legislative Committee Meeting
February 13, 2008
Academic Library – Legislative Assembly Room – Third Floor
9:19 a.m. – 11:22 a.m.
Audit, Facilities and Finance Committee Meeting
February 20, 2008
Academic Library - Auditorium
7:45 a.m.
Board Members Present
Trustee James Reynolds, Chairman
Trustee Juwaun Sutton, Student Trustee
Trustee Rev. Leon Finney, Jr., Ph.D.
Trustee Betsy Hill
Others Present
President Elnora D. Daniel
Dr. Kenneth Koroma, Assistant Vice President for Sponsored Programs
Dr. Dean Justmann, Senior Executive Director for Budget
Mr. John Meehan, Internal Auditor
Mr. Robert Parker, Interim Vice President for Finance and Administration
Mr. Arthur Steirs, Director of Facilities
Attorney Nancy Hall-Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Board Administrator
Roll Call/Verification of Meeting Notice
Chairman Reynolds called the meeting to order. Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.
Chairman Remarks
Chairman Reynolds stated that he was pleased with what had transpired relative to the audit findings. As finances are addressed, there will be a significant level of oversight and scrutiny. He indicated that he had a conversation with the Interim Vice President for Administration and Finance Mr. Richard Parker. There is a certain degree of confidence and comfort in knowing that someone is at the helm of the financial issues during the transition. Chairman Reynolds reiterated that it is critical for the trustees to exercise their responsibility and to obtain information needed to make responsible decisions. Trustee Reynolds thanked everyone for attending the meeting.
Approval of Meeting Minutes
Trustee Sutton moved to approve the previous minutes. Trustee Reynolds seconded. The motion passed.
Financial Affairs
Action Item
Mr. Robert Parker informed the Trustees that the tuition and fees and tuition for the College of Pharmacy need to be approved, as well as a nine percent increase for new students, a 4 ½ percent increase for returning students, and the $100 technology fee. Trustees queried Mr. Parker extensively for an analysis of the impact on revenue and student enrollment. Concerns were expressed relative to asking the Board to approve tuition and fees without adequate information. The College of Pharmacy requested that out-of-state student tuition be reduced from two times the amount ($35,000) to 1.5 times the amount ($17,000). However, Trustee Reynolds agreed that the proposal would be approved subject to the following conditions:
Research what other state universities are doing relative to tuition and fees and the impact on enrollment and students overall.
A plan is provided as to how the $100 technology fee would be expended.
With respect to Pharmacy, where does this place the University compared to peer institutions.
Trustee Sutton moved to recommend to the full board an increase in tuition for FY 2009, subjected to the aforementioned conditions. Trustee Reynolds seconded the motion. The motion passed:
Ayes: 2
Nays: 0
Budget Report
Dr. Justmann informed the Trustees that IBHE is offering a series of options relative to the budget process as follows: remove all lump sum appropriations from the budget; submit a flat budget; and provide a 1 percent salary increase. The remaining increase in salaries would come from the University Income Fund. He noted that the driving force is to support revenue through an increase in tuition and fees where the University would be in a position to provide salary increases as agreed through the collective bargaining process. Dr. Justmann provided a power point presentation overview of the budget. He noted that $27 million of the budget is for salaries; $300,000 for under funded utilities and the library; and $575,000 for under funded mandates related to veterans. No permanent budgets were provided for the Convocation Center and the Library. He provided a budget history for the past five years of the one-time lump sum appropriations. He noted that there has been a decline in state support for the University from 79 percent in FY 02 to 65 percent in 2008. To address this decline in revenue, the budget strategies must be to increase revenue from enrollment, reallocations, athletics and naming rights.
Audit Update
Mr. Richard Parker, the interim Vice President for Finance, was introduced. He noted that he was working on the 2007 audit findings. Property control is still an issue. There are some insignificant findings that are being addressed. There also are some accounting errors that do not affect cash. Property issues will be repeat findings. There are still travel issues. The audit report should be available in May or June of 2008. President Daniel also informed the Trustees that USAID might conduct an audit of the Ghana initiative. The University has received a letter from the federal agency.
Internal Audit Update
Mr. John Meehan informed the trustees that the Legislative Audit Commission concluded the audit and passed the 2006 findings. Universities 2007 Audit Reports are not yet on the web. They should be posted by May 2008. Mr. Meehan was queried as to his role, responsibilities and authority and why the Internal Auditor did not discover some of these findings. He responded that his role is to advise the University’s CEO and relevant unit of concerns detected during his review process.
Grants Update
Dr. Koroma informed the trustees that the total grants were $23.7 million.
Facilities Update
Mr. Art Stiers provided a written update on activities related to facilities. He informed the trustees that the $11.6 million pharmacy construction project is being held up by the state Procurement Board because of the failure of the University’s Purchasing Department to advertise the notice of award. Because of this action, occupancy wouldn’t occur until September 2008. President Daniel noted that this is problematic given the College of Pharmacy visit will occur late spring.
Public and Employee Comments
College of Health Sciences Dean Joseph Balogun expressed concerns relative to the level of increase in enrollment that the University expects and whether the University is in a position to increase enrollment when there is a shortfall of revenue. Trustees reiterated that additional ways of raising revenue are being currently examined, e.g. athletics, enrollment, fundraising, naming rights, and budget reallocations. Graduate Dean Justin Adjakeze also expressed similar concerns.
Adjournment
The meeting adjourned at 1 Members Present
Rev. Leon Finney, Jr., Ph.D. Chairman
Trustee Juwuan Sutton, Student Trustee
Others Present
President Elnora D. Daniel
Dr. Joseph Balogon, Dean of Health Sciences
Dr. Beverly John, Interim Vice President for Administrative Services
and Enrollment Management
Dean Lawrence McCrank, Library and Information Services
Dr. Miriam Mobley Smith, Associate Dean of Pharmacy
Ms. Nancy Hall-Walker, Vice President for Labor and
Legal Affairs
Dr. Sandra Westbrooks, Provost and Vice President for Student Affairs
Dr. Erma Brooks Williams, Senior Executive Director for Board
and Legislative Affairs
Roll Call and Verification of Meeting Notice
A quorum was verified. The notice of meeting was posted in compliance with the Open Meetings Act.
Approval of Previous Minutes
The January 13, 2008, meeting minutes were accepted and approved as circulated.
Information Items
Provost and Vice President for Academic Affairs – Dr. Westbrooks provided an update on accreditations for various academic programs as follows: 1) Music is underway; 2) The Master’s of Social Work visit is scheduled for 2015; 3) and Art and Design is planning for its initial accreditation visit sometime in 2009. The general criteria for accreditations include a set of standards, mission statement, admissions standards, student profile, faculty criteria, curriculum, appropriate resources, and demonstration of shared governance. At the next meeting, Dr. Westbrooks will provide information on the stakeholders who are involved in the process. Trustee Finney also requested information on the decision making process for establishing the ACT requirement for admissions to the University. Dr. Westbrooks will also research other state universities admission requirements. Trustee Finney noted that the Committee will reexamine the current ACT requirement of 18.
Dr. Westbrooks also provided an update on new programs. International Studies has been approved as a Minor in Arts and Sciences. Health, Physical Education and Recreation (HPER) site visit is scheduled on March 4, 2008. The College of Pharmacy continues to admit students. It was noted that once the Science Building is constructed, the number of students admitted will increase to 104 from 84. Dr. Mobley Smith, associate dean for the College of Pharmacy, noted that great strides are being made to increase the number of underrepresented students. Trustee Finney requested that a follow-up meeting is scheduled with Dr. Smith.
B. Commencement
Dr. Westbrooks informed the committee that Commencement is scheduled on May 22, 2007. An update of activities was shared with the Trustees. Trustee Sutton expressed his concern relative to student involvement on the committee, mainly the Committee meets when students are in class. A discussion also ensued as to why student names were not acknowledged individually during commencement exercises. President Daniel commented that time constraints, the noise level of attendees and disrespect for the ceremony were issues. Trustee Finney commented that a dialogue must occur on this issue. There are different ways of conducting this ceremony. However, parents and other family members must understand the meaning and significance of this event. Student leadership must insist that protocols are followed and the University’s rituals and values are respected.
Trustee Sutton commented that the issues related to student involvement have not been addressed. A meeting with the Assistant Provost for Students Affairs was held; however, they were informed that Dr. Brown is on leave. A new advisor has been assigned to students. Morale is an issue. Arbitrary policies are being implemented. Provost Westbrooks will meet with students and provide an update at the next meeting.
The report of the Provost was accepted as submitted.
C. Honorary Degree Candidate
Dr. Westbrooks informed the trustees that the Honorary Degree Committee had not met.
Enrollment Management
1. Enrollment Update
Dr. Beverly John provided an update on enrollment. Trustee Finney queried as to why enrollment had declined to 6811 in 2007 from 9462 in 1996. Dr. John responded that some explanation might include the increase cost of earning a degree, the reduction of MAP funds provided by the state to economically disadvantaged students, and the increase in ACT from 15 to 18 have negatively affected enrollment.
Retention Initiatives
Dr. John informed the committee that fifteen (15) initiatives have been funded and are being implemented.
Peer Institution Enrollment and Retention
A written summary was provided.
Trustee Finney requested a meeting be scheduled with Trustee Sutton, Dr. John, the data staffer and himself to further examine the data.
The committee accepted the report.
College of Health Sciences
Dr. Joseph Balogon, dean of Health Sciences, provided an update from November 2007 to January 22, 2008. An overview of the research, conference presentations, grantsmanships, community outreach, and professional development by the college was provided. He noted that the University provides 50 percent of nursing enrollment in the state and 90 percent of the metropolitan area. Students who do not attend the University often enroll at St. Xavier or UIC. He also noted that, in 1999, when he was appointed Dean, those were the “dark days” in the college. Nursing was on probation. Today, 100 percent of their students pass the examination. Dr. Balogon also noted that faculty publication is important. Trustee Finney requested that Provost Westbrooks provides an update on publication and research at future meetings. Dr. Finney noted that University wants to be viewed as a world-class institution where research and publication must be embraced and valued.
The report was received and accepted by the Committee.
Library Update
Dean Lawrence McCrank provided an update of facilities, computer issues, and operational concerns of the library. He reiterated that while the state provided capital dollars to construct the new library, no operation budget was funded. There is still a $250,000 capital funding shortage for furniture. The major electrical problem is being addressed. There is a 50 percent backlog of cataloging records. However, the important message is that the new library is a world-class academic center. The Illinois legislature needs to be encouraged to provide sufficient funding to support the library.
Technology Update – No report was provided.
Trustee Finney announced that the search for the presidency was underway and applauded President Daniel for her tenure. He further noted that the process will be driven by merit versus the political process.
Public and Employee Comments
Malcolm Turner, a building service worker, presented remarks before the committee. Rufus Jackson, Student Government President (SGA), informed the Trustees that he had been removed as SGA President because he was using SGA’s assigned office. He noted that there is very little communication with students and this action has diminished the autonomy and has negatively impacted students’ morale. Provost Westbrooks was instructed to meet with Mr. Jackson and Trustee Sutton. Trustee Finney noted that these issues require immediate attention by the University.
Adjournment
The meeting adjourned at 11:22 a.m.
Academic and Student Affairs, Legislative and Personnel Committee Meeting Minutes
January 16, 2008
Academic Library – 4th Floor
9:10 a.m. – 11:20 a.m.
Members Present
Trustee Rev. Leon Finney, Jr., Ph.D.
Trustee Peggy A. Montes
Student Trustee Juwaun Sutton
Others Present
President Elnora D. Daniel
Mr. Eugene Barnes, Barnes and Associates
Mr. Wayne Baskerville, Athletics Director
Dr. Rosalyn Brown, Assistant Provost for Student Affairs
Ms. Nancy Hall Walker, Vice President for Labor and Legal Affairs
Dr. Anitra Ward, Assistant Provost for Resource Development
Dr. Erma Brooks Williams
Roll Call
Trustee Peggy A. Montes called the meeting to order. Dr. Erma Brooks Williams verified that the meeting notice had been posted as required by the Illinois Open Meetings Act. A quorum was verified.
Information Items
Legislative Report
Mr. Eugene Barnes provided a legislative update on Springfield. He informed the trustees that one major piece of legislation that is of interest to higher education is the Harper College measure which gives the college the authority to offer a Baccalaureate Degree in Nursing. The higher education community is opposed to the proposed legislation, as it would have a negative impact on nursing programs at four year institutions. Also, a concern is that it establishes a precedent for other community college systems to offer programs that would impact enrollment at four year institutions. Mr. Barnes will continue to be diligent in opposing this measure.
Mr. Barnes went on to inform the trustees that the University had been very successful at securing funding through our legislative leaders in Springfield. Trustee Finney requested an analysis of previous year appropriations. He also provided an update on the gaming legislation that is pending in both chambers of the Illinois General Assembly. However, there are problems with it in both chambers. He noted that the University’s appropriation hearings had not been scheduled. He would inform Dr. Williams when the hearings are scheduled.
It was moved and approved that the Legislative Report be accepted.
Student Affairs Update
Dr. Rosalyn Brown provided a written update on the organizational structure and highlighted some of the activities of the Division of Student Affairs. Members of her leadership team were introduced, as well as the SGA President Mr. Rulfus Jackson. Trustee Sutton expressed concerns related to the communication process with students. It was agreed that the Division would seek the input and involvement of students in the development of its programs going forward. Also, Trustee Montes encouraged Dr. Brown to examine ways to engage non-traditional students in campus life. Dr. Brown also noted that the Women’s Resource Center is not funded.
Chairman Finney commented that his goal is to be a resource, not a ceremonial board member, to the University and want to make certain students are empowered.
Public Policy Institute and Westside Campus
Dr. Anitra Ward provided an update on these initiatives. She informed the Trustees that the Public Policy Institute had been in operation for 90 days. She noted that some duplication issues will be consolidated into existing entities. Trustee Finney commented that the Institute should not support existing structures and allocations should not be made to existing programs. His goal is to raise private dollars to support the Institute to help conduct primary and secondary research. The objective is to fund unique initiatives. Trustee Finney requested that the budget be e-mailed or mailed to Board members.
Dr. Ward provided an update of the Westside Campus. She noted that a planning committee had held meetings. However, the project is pending until a capital budget is passed in Springfield. In the meantime, some classes will be held at Malcolm X College.
Trustee Finney commented that, historically, he had questioned the wisdom of the initiative with respect to resources. However, he has been assured that this program will not affect CSU’s current resources and does not want the decision of the Board to be based on political considerations. Therefore, he is in full support of the initiative.
It was moved and recommended that the full Board accept the report and consider this initiative at its March 2008 meeting.
Athletics Update
Mr. Wayne Baskerville provided highlights on athletics. He informed the Trustees that athletics had moved into the Convocation Center, except for baseball and the volleyball teams. His unit is working with CPS to bring events to the Center. Commencement was held in the Center in June 2007. Trustee Finney asked how much are we paying the management company to manage the Center? He is concerned that we have a top flight company to manage the Center, given that it is a great opportunity for CSU and the community. President Daniel was commended for her vision for the Convocation Center.
Trustee Sutton raised concerns related to intramural. Mr. Baskerville informed trustees that a Task Force had been established to address concerns. Student participation will be sought.
Members of the committee and the campus community were invited to the game against Northwestern University. Lastly, Mr. Baskerville informed the trustees that our athletes are doing well academically. The average GPA is 2.93.
It was moved that the report be accepted.
Public and Employee Comments
There were no public and employees comments. The meeting adjourned at 11:20 a.m.
CHICAGO STATE UNIVERSITY
Board of Trustees
Academic and Student Affairs, Personnel, and Legislative Committee Meeting
Academic Library, 4th floor Dean’s Conference Room, 443
January 16, 2008
9:00 a.m.
AGENDA
Reports
Springfield Update….…….........................Mr. Eugene Barnes, Barnes and Associate
Student
Roll Call.…………………………………...........................Dr. Erma Brooks Williams Verification of Meeting Notice.…………..…..Chairman Rev. Leon Finney, Jr., Ph.D.
Remarks……………………………………….Chairman Rev. Leon Finney, Jr., Ph.D.
Affairs……………………………………………………Dr. Rosalyn Brown
Policy Studies and Westside Campus Updates……………….......... Dr. Anitra Ward
Athletic Updates…………...…………………………………Mr. Wayne Baskerville
Other Matters
a. Public and Employee Comment
Adjournment
2008 Board Meeting Schedule
March 5, 2008
May 7, 2008
September 17, 2008
December 10, 2008
All meetings will convene at 7:30 a.m. in the Academic Libary Auditorium - 4th Floor
Academic and Student Affairs Meeting Schedule
January 16, 2008
February 13, 2008
April 23, 2008
June 18, 2008
August 20, 2008
October 15, 2008
November 12, 2008
**All committee meetings will convene at 9:00 in the Academic Library Legislative Assembly Room, Room 301
Finance and Audit Meeting Schedule
February 20, 2008 - ****DATE CHANGE
April 23, 2008
August 20, 2008
November 12, 2008
All meetings will convene at 7:30 a.m. in the Academic Library.
Chicago State University Board of Trustees Committee of the Whole Meeting Minutes
September 19, 2007
Academic Library Auditorium
9:45 – 12:27 p.m.
Members Present
Rev. Richard Tolliver, Ph.D., Chairman
Mr. Jacoby Dickens
Rev. Leon Finney, Ph.D.
Ms. Betsy Hill
Mrs. Peggy A. Montes
Mr. Jim Reynolds
Mr. Jawuan Sutton, Student Trustee
Others Present
President Elnora D. Daniel
Dr. Debra Jefferson, Assistant Vice President
Ms. Diane Conatser, CEO, Information Technology
Attorney Mark Dunn, Board Legal Counsel
Ms. Kathy Anderson, Budget, Resource Planning and Risk Management
Dr. Beverly John, Interim Vice President for Administrative and Enrollment Management
Dr. Kenneth Koroma, Assistant Vice President for Sponsored Programs
Ms. Marquis Miller, Interim Vice President for Institutional Advancement
Dr. Alan Robertson, Interim Vice President for Administration, Facilities, and Financial Affairs
Ms. Nancy Hall Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs
Guest Presentors
Dr. Philip Beverly, Professor of History and Political Science
Lauren Francis, Student
Mr. Frank Gardner, Community Resident
Chris Gile, Student
Denise Hayes, Entrepreneur
LeShanie Hicks, Student
Roll Call
Chairman Rev. Dr. Richard Tolliver convened the September 19, 2007 Committee of the Whole Meeting. A quorum was verified.
Verification of Meeting Notice
Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.
Information Items
Administrative Affairs, Facilities and Financial Affairs – Dr. Alan Robertson provided highlights of the written preliminary financial reports on revenues, expenditures, cash, grants, contracts, assets, account receivables, collections and the Business Enterprise Program. He noted that the report does not include the lapse period expenditures. In order to assist the Trustees with following the format of Dr. Robertson’s report, a copy of his annotated summary was requested for distribution to the Trustees.
Budget, Resource Planning and Risk Management – Ms. Catherine Anderson presented the report in Dr. Justmann’s absence. She informed the Trustees that the University received a 1.9 percent increase in state appropriations. Additional program initiatives were allocated for the following: HIV/AIDS, $400,00; Education Doctorate, $150,000; Financial Outreach Program, $450,000; convocation center, $1 million; retention study, $400,000; Pharmacy Program, $1.2 million; Chicago Land Regional College Program (CRCP), $3.5 million; and Policy Program Institute, $1 million. It was noted that no clear expectations on how the dollars for the Public Policy Program will be expended. Trustees requested that a clearer description of the mission and vision of the program be provided at the next meeting. It was noted that the capital bill has not been passed by the Illinois General Assembly. The renovation of Douglas Hall for the implementation of the College of Pharmacy and the Westside Campus would be included in the capital budget. Trustee Finney questioned the need for the Westside Campus given the fiscal challenges facing the state, as well as the documented $55 million unmet needs of the University.
Action Item
Trustee Reynolds moved to recommend to the full Board the approval of the FY 09 Operating and Capital Budgets. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 7
Nays: 0
Academic and Student Affairs – Dr. Debrah Jefferson presented the report for Dr. Sandra Westbrooks. Dr. Jefferson provided an update regarding the College of Pharmacy accreditation status. She informed the Trustees that the pre-candidacy application is continuing. Eighty-four students will be admitted in August of 2008. Faculty and administrators are being hired. She also informed Trustees that the Occupational Therapy Program Accreditation Council approved the progress report. Other accreditation reports also were provided. Dr. Jefferson informed the Trustees that the West Side Campus is still on hold pending a capital appropriation budget by the Illinois legislature. However, courses could be offered at Malcolm X College.
Enrollment and Admissions Update – Dr. Beverly John informed the Trustees that enrollment is flat. A complete report will be forwarded after the September 21, 2007 census data are released. At the next meeting, Trustees requested graduation data for fourth, fifth and sixth year students, transfer and part time students. The number of degrees awarded at June Commencement 2007 was requested.
CSU Foundation Update – Mr. Marquis Miller informed the Trustees that $3.02 million have been pledged. On October 25, the Second Inaugural President’s Circle will be held. New board members have been added. The Friends of CSU Awards Dinner will be held on September 20. Six hundred attendees are expected. The Sixth Annual Alumni Dinner will be held on November 2, 2007.
Technology Update – Ms. Diane Conatser provided an update on the banner system, and administrative computing. She informed Trustees that a post implementation examination of banner modules is being initiated. Trustee Sutton requested that a survey be conducted on the usability and user friendliness of students e-mail accounts. Ms. Conatser will provide an update at the December 2007 meeting.
Sponsored Programs – Dr. Kenneth Koroma informed the Trustees that a total of $39 million had been awarded, which is an increase of $10 million over last year.
Public and Employee Comments
Lauren Francis, student, informed Trustees that computers on the second floor of the New Library were not working and that staff were unfriendly and rude to students. It was reiterated that there is no need for the Westside Campus. Trustee Montes reiterated that the Board is not in support of a West Side Campus and that the Board has been in opposition to such initiative since the proposal was presented during early Spring 2007. Additional 400 level History classes should be offered. More staff is needed for Nursing, given the demand for nurses. Bathrooms are in need of upgrade in other buildings other than Cook Administration. Also, it was inquired as to how the Pharmacy funding would be spent.
President Daniel commented that the first floor bathrooms have been renovated in all other buildings. After additional deferred maintenance dollars are allocated by the Illinois General Assembly, more renovations will occur. She also indicated that since additional resources have been secured for support of the Pharmacy Program, faculty will be brought on sooner and the program will be implemented faster.
Frank Gardner, community resident and retired CPS employee, expressed concerns related to the 15 percent graduation rate and noted that a discussion needs to occur among Trustees on the graduation rate. Trustee Reynolds assured Mr. Gardner that the Board is very concerned and will examine this issue more carefully in the future and further noted that the University needs to be strengthened.
President Daniel commented that many variables must be taken into consideration when examining graduation rates. For example, transfer and part time students are not counted according to the graduation rate calculation procedure used by the US Department of Education. On a positive note, the University is ranked high in graduating students in specific disciplines and overall graduation of African American students, nationally.
Dr. Phillip Beverly, Professor of History, Philosophy and Political Science, informed Trustees that the Faculty Senate had voted to name the New Academic Library in honor of the late Poet Laureate Gwendolyn Brooks. However, no action had occurred on this matter. Trustees requested that this matter be placed on the December 2007 meeting agenda for discussion related to naming rights.
Chris Gile, student, expressed concerns related to the location of the Bookstore that was changed from RUC, to Douglas Hall, and then to BHS 102. Students have been required to wait for over two and one-half hours in long lines and staff was rude to students. Also, students were troubled by the three to four hours wait for the distribution of financial aid checks that wrapped around Cook Administration Building. There were no organization and no warning provided to students of this pending problem.
President Daniel commented that the problems occurred because of computer mal-functioning, which resulted in checks being processed late.
Trustees apologized to students for the lack of planning of the Bookstore change of venue and the disbursement of financial aid checks.
Denise Hayes, entrepreneur, encouraged the University to offer a Minority Business Fair to inform the community of opportunities offered by the University and noted that the proposed West Side Campus is unnecessary.
LeShanie Hickes, student, informed the Trustees that the computer labs were closed on the third floor of the new Library. She also shared with Trustees that Black Studies is overlooked, noting that no job fair is offered to Black Studies majors.
President Daniel informed the trustees that a chair of African American Studies has been hired. These problems will be addressed by the new leadership.
Dean Lawrence McCrank was requested to update Trustees on the status of the problems in the new library at the next meeting.
Adjournment
The Committee of the Whole adjourned at 12 p.m.
Chicago State University Board of Trustees Meeting Minutes
September 19, 2007
Academic Library Auditorium
12:08 p.m. – 12:27 p.m.
Board Members Present
Trustee Betsy Hill, Chairman
Rev. Richard Tolliver, Ph.D., Vice Chairman
Mr. Jacoby Dickens
Rev. Leon Finney, Jr., Ph.D.
Mrs. Peggy A. Montes
Mr. Jim Reynolds, Secretary
Mr. Juwaan Sutton, Student Trustee
Others Present
President Elnora D. Daniel
Dr. Philip Beverly, Professor, History and Political Science
Lemo Cherrins, Special Assistant Attorney General
Attorney Mark Dunn, Board Legal Counsel
Dr. Alan Robertson, Interim Vice President for Finance and Facilities
Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs
Roll Call
Chairman Betsy Hill called the September 19, 2007 Meeting of the Board of Trustees to order. A quorum was verified.
Verification of Meeting Notice
The meeting notice was verified and the roll was taken.
Action Item
Trustee Reynolds moved to approve the FY 09 Budget request. Trustee Finney seconded the motion. The motion passed as follows:
Ayes: 7
Nays: 0
President’s Report – President Elnora D. Daniel presented her written report.
Student Trustee Report – Trustee Sutton presented his written report.
Audit Committee Report - Trustee Reynolds informed the Board that Special Meetings of the Audit Committee were convened on June 8, 2007 and August 10, 2007. The twelve audit findings are being charted, monitored, and addressed. Trustee Reynolds noted that the Committee is encouraged by the progress taken thus far.
Public and Employee Comments
Dr. Phillip Beverly commented on the web cast of the 2007 Commencement and encouraged the Board to consider web casting its meetings. Also, he reiterated that he would hope that the Board would use moral persuasion to reverse the decision of the CTA 95th and St. Lawrence Turn-a-Round, given the safety concerns of female students and the upcoming inclement weather conditions that will pose problems for students.
Recess into Executive Session
Pursuant to the Illinois Open Meetings Act 5 ILCS 120 and related sections, the Board recessed into Executive Session.
Reconvened into Regular Session
The Board reconvened into Regular Session at 12:25 p.m.
Adjournment
The Meeting of the full Board adjourned at 12:27 p.m. The public was informed that a Special Meeting will be convened in approximately two weeks to discuss employment matters.
CHICAGO STATE UNIVERSITY
Board of Trustees
Audit Committee Meeting
Academic Library, Level 4 – Auditorium Room 415
December 12, 2007
7:30 a.m.
AGENDA
Call to Order……………………………………………………………………………..Chairman, Jim Reynolds
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
2007 Audit Update……………………………………………………………………Dr. Alan Robertson
Other Matters
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees Meeting
Committee of the Whole
Academic Library, Level 4 – Auditorium Room 415
December 12, 2007
8:30 a.m.
AGENDA
Call to Order…………………………………………….Trustee Rev. Richard Tolliver, Ph.D., Chairman
Roll Call…………………………………………………….Trustee Rev. Richard Tolliver, Ph.D., Chairman
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Action Item
Previous Meeting Minutes
Informational Items
Administration, Financial Affairs, and Facilities Report……Dr Alan Robertson
Action Items
USAID GHANA AGREEMENT ..........................................Mark Dunn
Pharmacy Construction Contract..................................Arthur Stiers
2007 Account Receivables Trend Data
Enrollment Management Report…………………………………….Dr. Beverly M. John
Graduation Data and 2007 Degrees Granted
Academic and Student Affairs Report………………………………Dr. Sandra Westbrooks
Accreditation Updates
Action Items
Tenure Recommendation
Emeritus Recommendations
Public Policy Institute – Dr. Anitra Ward
Westside Campus Study – Dr. Anitra Ward
Library Update – Dean Lawrence McCrank
Institutional Advancement Report………………………………….Mr. Marquis Miller
Naming Rights Policy
Technology Report………………………………………………………….Ms. Diane Conatser
Students Use of Technology Update
Sponsored Programs Report……………………………………………Dr. Kenneth Koroma
Resource Planning and Risk Management Report……………Dr. Dean Justmann
Action Item
Approval of FY2008 Operating Budget
Other Matter
Public and Employee Comments
Adjournment
CHICAGO STATE UNIVERSITY
Board of Trustees Meeting
Academic Library, Level 4 – Auditorium Room 415
December 12, 2007
10:30 a.m.
AGENDA
Call to Order……………………………………………………………………………..Chairman Betsy Hill
Roll Call…………………………………………………………………………………….Dr. Erma Brooks Williams
Verification of Meeting Notice………………………………………………….Dr. Erma Brooks Williams
Action Items
Approval of Previous Minutes
Election of Board Officers
Chairman
Vice Chairman
Secretary
Approval of 2008 Meeting Schedule:
Starting Time:
7:30 a.m.
Meetings:
March 5, 2008 May 7, 2008
September 17, 2008 December 10, 2008
Audit Committee Meetings:
April 16, 2008 November 12, 2008
Board Organization
USAID Ghana Agreement
Pharmacy Constrution Contract
Tenure Recommendation
Emeritus Recommendations
Approval of 2008 Operating Budget
Report of the President……………………………………………….President Elnora D. Daniel
Committee Reports
Committee of the Whole…………………………………Trustee Rev. Richard Tolliver, Ph.D.
Audit Committee Update………………………………..Trustee Jim Reynolds
Civil Service Merit Board…………………………………Trustee Rev. Richard Tolliver, Ph.D.
Student Trustee Report…………………………………..Trustee Jawuan Sutton
Recess into Executive Session
Employment Matters
Collective Bargaining Matters
Real Estate Matters
Legal Matters
Minutes of Meetings Lawfully Closed
Return to Open Session
Other Matters
Public and Employee Comments
Adjournment
Special Meeting - November 7, 2007
Chicago State University Board of Trustees Special Meeting
Academic Library - 4th Floor
Dean's Conference Room
9 a.m.
AGENDA
1. Call to Order
2. Verification of Meeting Notice
3. Action Item - Approval of Ghana Agreement
4. Recess into Executive Session Pursuant to 5-ILCS 120/2 (c) (1)
5. Returne to Open Session
6. Adjournment
Next Meeting
December 12, 2007
Chicago State University Board of Trustees Special Audit Committee Meeting
August 10, 2007
Academic Library – Dean’s Conference Room – 4th Floor
3:05 p.m. – 5:05 p.m.
Members Present
Mr. Jim Reynolds, Chairman
Mr. Jacoby Dickens, Member
Rev. Richard Tolliver, Ph.D.
Trustee Betsy Hill, Ex-Officio
President Elnora D. Daniel, Ex-Officio
Dr. Alan Robertson, Ex-Officio
Others Present
Mr. John Meehan, Internal Auditor
Chief William Shaw, Campus Police
Ms.Nancy Hall-Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs
Call to Order
Chairman Reynolds called the Special Audit Committee meeting to order. The roll was taken and a quorum was verified.
Meeting Notice Requirement
Dr. Erma Brooks Williams verified that the meeting notice was posted 72 hours before the meeting as mandated by the Illinois Open Meetings Act.
Action Item
Trustee Tolliver moved to approve the June 8, 2007 Special Audit Committee Meeting Minutes. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 3
Nays: 0
Audit Update
Chairman Reynolds stated that the purpose of the meeting was to provide an update of the last meeting held on June 8, 2007 and that the Committee is considering conducting monthly meetings until financial controls are satisfied. He further noted that the backbone of the institution is to educate students and to operate a strong fiscal organization. The goal is to have a zero tolerance toward inefficiencies. Today’s meeting will address the findings and what has been done to solve the audit findings. Dr. Alan Robertson and President Daniel responded to the findings.
Finding #1
This finding noted that a communication problem occurred between the Office of Sponsored Programs and the Accounting Department. A Grant Accountant has been transferred from the Office of Sponsored Programs to Accounting to address this finding. Dr. Robertson informed the Committee that this will not occur again.
Finding #2
Dr. Robertson informed the trustees that a manual process was in place to keep track of payroll leave. An automated system will be implemented by December 31, 2008 to address this problem. Trustees requested that a written action plan be submitted to the trustees at the next meeting. Trustees also urged Dr. Robertson to double and triple check the accuracy of the submission of all documents to avoid any discrepancies of data.
Finding #3
There was inaccurate documentation of a 1980 federal Nursing Program grant. This finding will be written off. Trustees were informed that the Grant Accountant is being trained from the Office of Sponsored Programs so that this problem is not repeated.
Finding #4
There was an overpayment of student financial aid. Dr. Robertson reiterated that there was a lack of communication between the Office of Financial Aid and the Foundation staff. To address this finding, a staff person has been hired to ensure that this does not occur again. In the future, all awards will be processed through the Office of Financial Aid.
Finding #5
There were inadequate documents related to the President’s travel and the use of the university credit card. President Daniel responded that one staff person in the President’s Office will handle all travel reimbursements. Controls have been implemented. All travel will be noted on the President’s calendar and the purpose noted. No reimbursements will be processed until all issues and receipts are satisfied.
Finding #6
This finding related to the lack of signatures on some contracts. To address this problem, Vice Presidents, Chairs, and Deans can approve contracts up to $5,000.
Finding #7
This issue related to timesheets under the State Ethics Act. This finding is being addressed.
Finding #8
There were problems related to travel and reimbursement expenses. Additional training has been done to address this problem. A checklist system has been implemented to help address this finding.
Finding #9
There was inaccurate property control of assets over $100. To address this problem, an independent contractor was hired to conduct an assessment of property. A new property control manager will also be hired.
Finding #10
There was a failure to report taxable fringe benefits for the President. The Vice President for Administrative Affairs has amended the W-2 forms to correct this issue.
Finding #11
There was a failure to file contracts with the State Comptroller. This issue is being addressed.
Finding #12
There was non-compliance of contractual service regulations for the Office of International Programs. This finding is being addressed.
Chairman Reynolds noted that the major audit issues are being addressed. However, the 2007 Audit Findings must be addressed. He reiterated that there is a lack of focus and knowledge related to some findings. The events were done without regard to fraud. The press, however, decided to focus on some relative small issues. There is no evidence that state policies and procedures have been usurped. However, there is a need to be mindful of high standards on how things are operationalized. The focus must be on providing an education, but not at the expense of other things. Trustee Reynolds encouraged the President to identify effective controls and when competent personnel is in place versus not. The expectation is that the University will be a model for controls and innovations in the State of Illinois.
Recess into Executive Session
The Committee recessed into Executive Session at 4:10 p.m. pursuant to employment and legal matters.
Return to Open Session
The Committee returned to Open Session at 4:59 p.m. and adjourned at 5:01 p.m.
Chicago State University Board of Trustees Special Board Meeting
June 13, 2007
Academic Library, Dean’s Conference Room
8:30 a.m. – 10:56 a.m.
Board Members Present
Ms. Betsy Hill, Chairman
Rev. Richard Tolliver, Ph.D.
Mr. Jim Reynolds, Secretary
Mr. Jacoby Dickens
Rev. Leon Finney, Jr., Ph.D.
Ms. Evelyn Kayode, Student Trustee
Others Present
President Elnora D. Daniel
Mr. Mark Dunn, Board Counsel
Dr. Dean Justmann, Interim Vice President for Budget and Risk Management
Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Executive Director for Board and Governmental Affairs
Call to Order
Chairman Hill called the meeting to order. A quorum was verified.
Meeting Requirement
Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.
Action Items
Trustee Dickens moved to approve the FY 2008 Tuition Waiver Budget. Trustee Tolliver seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
Trustee Tolliver moved to approve the FY 2009 Preliminary Budget process. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
Trustee Reynolds moved to approve the FY 2009 budget submission to the Illinois Board of Higher Education recommending an additional $10.4 million in operating and maintenance budget, a 3.5 percent salary increase and a $46 million capital budget. Trustee Tolliver seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
Abstain: 9
Public and Employee Comments
There were no comments from the public.
Recess into Executive Session
The Board recessed into Executive Session at 9:00 a.m. by a unanimous vote of the trustees to discuss the employment of employees as permitted by Section 2© (1) of the Open Meetings Act.
Attorney Mark Dunn recorded the minutes of the Executive Session.
Return to Open Session
The Board reconvened into regular session at 10:54 a.m.
Action Item
Trustee Hill moved that the Board direct its attorney to prepare an amendment to President Daniel’s contract consistent with the discussion of the Board during Executive Session.
Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 6
Nays: 0
Adjournment
The meeting adjourned at 10:55 a.m.
Chicago State University Special Audit Committee Meeting Minutes
June 8, 2007
Academic Library – Archives Room, 4th Floor
9:35 a.m. – 11:10 a.m.
Members Present
Mr. Jim Reynolds, Chairman
Mr. Jacoby Dickens, Member
Rev. Leon Finney, Jr., Ph.D.
Rev. Richard Tolliver, Ph.D., Member
President Elnora D. Daniel, Ex-Officio
Ms. Betsy Hill, Ex-Officio
Dr. Alan Robertson, Ex-Officio
Others Present
Ms. Nancy Hall-Walker, Vice President for Labor and
Legal Affairs
Dr. Erma Brooks Williams
Call to Order
Chairman Jim Reynolds called the Special Audit Committee Meeting to order. The roll was taken and a quorum was verified.
Meeting Notice Requirement
Dr. Erma Brooks Williams verified that the meeting notice was posted 72 hours before the meeting as mandated by the Illinois Open Meetings Act.
Chairman Reynolds noted that the 2006 Audit Findings reported by the Illinois Auditor General were material findings from an accounting perspective; however, the twelve findings were insignificant regarding fraud or theft. On the contrary, they were serious enough to convene a Special Audit Meeting and recommended that the University needs to do better with record documentation. Dr. Alan Robertson responded to all of the findings.
Finding #1
This finding found that the University was missing data for some grants. Dr. Robertson indicated that there was a communication problem between Sponsored Programs and Accounting. To address this issue, a new accountant will be hired to oversee this area.
Finding #2
There were reportings of inaccurate accrued absences. An automated process utilizing the Banner system will be put in place in eight months to a year to address this problem.
Finding #3
There was inaccurate documentation of a 1980 federal Nursing Program grant. This finding will be written off; however, the required documentation will be attached before processing of future payments. On-going training of all personnel is also being put in place to address this finding.
Finding #4
There was an overpayment of student financial aid. Dr. Robertson indicated that there was a communication issue. New staff will be hired by the Office of Financial Aid to monitor the need base and merit base awards.
Finding #5
There were inadequate documents related to employees travel and the use of the university credit card. The Board Committee urged the University to improve controls. Dr. Robertson informed the Board members that a documentation checklist would be implemented to ensure submission of documentation. Training of the President’s staff is underway. In the future, no liquor will be charged. Members also expressed concerns about IRS regulations related to the CEO.
Finding #6
This finding related to internal control of contract payments made to the Foundation. Documentation was submitted after work had been completed. There has been a decentralization of contract approval. Training will be conducted to help address the problem.
Finding #7
Time sheets were not maintained in compliance with the State Ethics Act. As indicated previously, this process will be automated.
Finding #8
There were problems related to travel and reimbursement expenses. In order to ensure oversight and monitoring, the President and Vice Presidents will submit quarterly travel reports to the Board of Trustees for review.
Finding #9
There was inaccurate property control of assets over $100. To address this problem, an external inventory firm will be hired to conduct a comprehensive property control system.
Finding #10
There was a failure to report taxable fringe benefits. The Vice President for Administrative Affairs is adjusting the President’s W-2s.
Finding #11
There was a failure to file contracts with the State. The Office of Purchasing will ensure filing of all future appropriated contracts over $5,000 and non-appropriated contracts over $10,000.
Finding #12
There was non-compliance of contractual service regulations for the Office of International Programs. The Office of International Programs is establishing policies related to equipment.
Lastly, Chairman Reynolds noted that we all have worked hard to make the University a world-class university. It is critical that a high-class education is ensured for students. However, in 2007, there will likely be repeat findings until all of these findings are addressed.
ACTION ITEM
Trustee Tolliver moved to recommend to the full Board the approval of the Audit Charter. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 3
Nays: 0
Public and Employee Comments
There were no public and employee comments.
Recess into Executive Session
The Board recessed into Executive Session at 10:42 a.m. The minutes were taped and video recorded.
Reconvened into Open Session and Adjournment
The committee reconvened into regular session at 11:09 a.m. and adjourned at 11:10 a.m.
Chicago State University Board of Trustees Committee of the Whole Meeting Minutes
May 9, 2007
Academic Library Auditorium
8:35 a.m. – 10:45 a.m.
Members Present
Rev. Richard Tolliver, Ph.D., Chairman
Mr. Jacoby Dickens
Rev. Leon Finney, Ph.D.
Ms. Betsy Hill
Ms. Peggy A. Montes
Mr. Jim Reynolds
Ms. Evelyn Kayode, Student Representative
Others Present
President Elnora D. Daniel
Dr. Sandra Westbrooks, Interim Provost for Academic and Student Affairs
Ms. Diane Conatser, CIO, Information Technology
Attorney Mark Dunn, Board Legal Counsel
Dr. Dean Justmann, Interim Vice President for Budget, Facilities and Risk Management
Dr. Kenneth Koroma, Assistant Vice President for Sponsored Programs
Mr. Marquis Miller, Interim Vice President for Institutional Advancement
Dr. Alan Robertson, Interim Vice President for Administration & Financial Affairs
Ms. Nancy Hall Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs
Roll Call
The May 9, 2007, Committee of the Whole Meeting convened. A quorum was verified.
Verification of Meeting Notice
Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.
Action Items
With minor corrections, the minutes were approved as submitted.
Information Items
Budget, Facilities and Risk Management – Dr. Dean Justmann provided an overview of the FY 08 budget request. He informed the trustees that the budget was working its way through the legislative process. A capital request of $23 million was submitted for renovation of Douglas Hall. A recommendation of $10 million is for the development of the West Side Satellite Campus. A total of $483 million is needed for capital improvements. However, there are no permanent dollars for operating and maintenance for new facilities. There are cash reserves available to address some of these issues. The impact of the budget approval issue could mean a reduction in services. The alternative plan is to fund operations through an increase in tuition. Dr. Justmann also informed the trustees that some lump sum items have not been added to the university’s permanent budget, e.g. Education Doctorate, Pharmacy, Library operations. The capital renovation is underway for the Convocation Center, Harold Washington abatement, roof renovations, campus beautification, greenery enhancements, tree replacements, lightning improvements, and illumination of message boards.
Administration and Financial Affairs - Dr. Alan Robertson provided an overview of the written financial reports related to tuition, grants and contracts, public service grants, investments, account receivables, collections, and the Business Enterprise Program. He informed the trustees that expenditures for minority males and disabled contractors were down. A discussion ensued regarding how to improve this area. Dr. Robertson responded that this matter is being examined and that he would report on it at the next meeting. The trustees expressed some concerns related to the lack of sufficient data and gap in financial aid and how the University ranks compared to similar institutions with respect to the proposed nine (9) percent tuition increase. Dr. Robertson assured the Board that he would provide this data to trustees.
Action Items
Tuition Increase
Trustee Reynolds recommended to the full Board that a nine (9) percent increase in basic tuition and a four percent increase in tuition be imposed on returning students for 2008-2009. Trustee Hill seconded the motion. The motion passed as follows:
Ayes: 6
Nays: 0
Change in Authorized Signature for Banking Documents
Trustee Hill recommended to the full Board a change in authorized signatures. Trustee Reynolds seconded the motion. The motion passed as follows:
Ayes: 7
Nays: 0
Revised Charter
Trustee Reynolds, the new Chairman of the Audit Committee, recommended that this item be postponed for further discussion at the November 2007 Audit Committee Meeting.
Academic and Student Affairs
Katrina Student Update
Provost Wesbrooks provided an update on the Katrina students. She informed the trustees that of the original 81 students who enrolled at the University, 12 remain enrolled at the University. Ten undergraduates and two graduate students with grade point averages ranging from 2.2 to 3.87 G.P.A. are enrolled.
West Side Campus Update
Provost Westbrooks informed trustees that a committee comprising of various constituents, legislators, Malcolm X College, and the University’s administrators and faculty have been meeting to identify the appropriate academic program offerings for the proposed westside campus. The western suburbs are now under consideration. Dr. Westbrooks noted that this initiative would not take away resources from the south side CSU campus. Two thousand students are expected to be enrolled at the proposed westside campus. A 2 + 2 Initiative is being explored with Malcolm X College. The expected capital outlays of this campus are approximately $22 million. This initiative was the recommendation of the Governor. A feasibility study has been conducted. Trustees recommended that before moving forward, an independent marketing study be commissioned regarding this initiative to ensure that there is a need for the proposed campus.
Enrollment and Admissions Update
Provost Wesbrooks reiterated the change in admissions requirements. Students must now have an ACT of 18 and a 2.5 G.P.A. for admission. The total enrollment for the campus is 6,548; 4,775 undergraduates; 1,740 graduates; and 33 others. Graduate student enrollment has experienced a decline in students. Initiatives are underway to attract more students, e.g. brochures, Homeland Security and Bio-Terrorism certificate programs.
Accreditation Updates
Provost Westbrooks reported that: A continuing accreditation site visit for the Social Work program was held; the Library and Media Studies program has received pre-candidacy; the Pharmacy proposal for pre-candidacy was submitted to the Accreditation Council for Pharmacy Education (ACPE); and the Nursing Program pass rate exceeded the nation average. Ninety-six percent of our students passed the Nursing examination, while only 89 percent passed statewide and 88 percent nationally. Trustee Reynolds requested that graduates names be provided to him so that he could follow-up with the University of Chicago.
Action Items
Honorary Degree Candidates
Trustee Montes recommended to the full Board that Dr. Margaret Burroughs and Mr. Joseph Stroud be conferred Honorary Degrees from Chicago State University. Trustee Reynolds seconded the motion. The motion passed as follows:
Ayes: 7
Nays: 0
Tenure Recommendations
Trustee Montes recommended to the Board that the following nine faculty members and three administrators be granted tenure. Trustee Finney seconded the motion. The motion passed as follows:
Leslie Baker-Kimmons
Liyana M. Chandrassena Cabraal
Ernest Coupet
Michael Edwards
Joyce Gana
Daniel J. Hrozencik
Thomas Kenemore
Nicole Strange
Haralambos Vavilis
Rachelle Steward
Elmer Gentry
Mario Beatty
Ayes: 6
Nays: 0
The two denials were deferred following Executive Session.
Sponsored Programs
Dr. Kenneth Koroma reported that the total amount of state and national external funding acquired by faculty, administrators, and staff members was $33 million for the 2006-2007 Fiscal Year. A written report was submitted.
Institutional Advancement and Foundation
Mr. Marquis Miller provided highlights of philanthropic activities. He informed the trustees that Mr. Joseph Stroud is assisting with securing the Gwendolyn Brooks archives. An anonymous $500,000 gift has been received. The Kellogg Foundation awarded $400,000 to the University. Ms. Margaret Burrough donated a gift of $10,000 for scholarship support to the University. Trustee Richard Tolliver donated $12,000 for scholarships. Mr. Miller also informed the trustees that the Annual Awards Dinner will be held on September 20, 2007, in the Emil and Patricia A. Jones Convocation Center. Five new board members have been added to the Foundation. The Campus Life publication is being finalized.
Information Technology Update
Ms. Diane Conatser informed the trustees that the I-Wire dollars were being reappropriated to the University. She also indicated that wireless internet access is available in some buildings. On June 25, the Disaster Recovery Initiative is being tested. Chief Shaw reported that the University has a disaster plan to address crises similar to the Virginia Tech melee, e.g. text messages, intercom alert systems in all buildings, and security cameras throughout campus.
Other Matters
There were no public or employee comments presented.
Adjournment
The Committee of the Whole Meeting adjourned at 10:45 a.m.
Chicago State University Board of Trustees Meeting
May 9, 2007
Academic Library
10:55 a.m. – 12:05 p.m.
Members Present
Trustee Betsy Hill, Chairman
Rev. Richard Tolliver, Ph.D., Vice Chairman
Mr. Jacoby Dickens
Rev. Leon Finney, Jr., Ph.D.
Ms. Peggy A. Montes
Mr. Jim Reynolds, Secretary
Ms. Evelyn Kayode, Student Trustee
Others Present
President Elnora D. Daniel
Ms. Diane Conastser, CIO, Information Technology
Attorney Mark Dunn
Dr. Dean Justmann, Interim Vice President for Budget, Facilities and Risk Management
Mr. Marquis Miller, Interim Vice President for Institutional Advancement
Dr. Alan Robertson, Interim Vice President for Administration and Financial Affairs
Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs
Dr. Sandra Westbrooks, Interim Provost for Academic and Student Affairs
Dr. Erma Brooks Williams, Senior Executive Director for Board and Governmental Affairs
Verification of Meeting Notice
The meeting notice was verified and the roll was taken.
Action Items
Trustee Montes moved to grant tenure to the faculty listed below. Trustee Dickens seconded the motion. The motion passed as follows:
Leslie Baker-Kimmons
Liyana M. Chandrassena Cabraal
Ernest Coupet
Michael Edwards
Joyce Gana
Daniel J. Hrozencik
Thomas Kenemore
Nicole Strange
Haralambos Vavilis
Rachelle Steward
Elmer Gentry
Mario Beatty
And to defer tenure pending submission of materials requested to:
Profs. Gail Ito and Debra Nelson
Ayes: 6
Nays: 0
Committee Report
Rev. Dr. Tolliver agreed to serve as the Board’s representative on the Civil Service Merit Board.
Adjournment
The meeting adjourned at 12:05 p.m.
Chicago State University Board of Trustees Special Board Meeting
June 13, 2007
Academic Library, Dean’s Conference Room
8:30 a.m. – 10:56 a.m
Board Members Present
Ms. Betsy Hill, Chairman
Rev. Richard Tolliver, Ph.D.
Mr. Jim Reynolds, Secretary
Mr. Jacoby Dickens
Rev. Leon Finney, Jr., Ph.D.
Ms. Evelyn Kayode, Student Trustee
Others Present
President Elnora D. Daniel
Mr. Mark Dunn, Board Counsel
Dr. Dean Justmann, Interim Vice President for Budget and Risk Management
Ms. Nancy Hall-Walker, Vice President for Labor and Legal Affairs
Dr. Erma Brooks Williams, Executive Director for Board and Governmental Affairs
Call to Order
Chairman Hill called the meeting to order. A quorum was verified.
Meeting Requirement
Dr. Erma Brooks Williams verified that the meeting notice had been posted as mandated by the Illinois Open Meetings Act.
Action Items
Trustee Dickens moved to approve the FY 2008 Tuition Waiver Budget. Trustee Tolliver seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
Trustee Tolliver moved to approve the FY 2009 Preliminary Budget process. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
Trustee Reynolds moved to approve the FY 2009 budget submission to the Illinois Board of Higher Education recommending an additional $10.4 million in operating and maintenance budget, a 3.5 percent salary increase and a $46 million capital budget. Trustee Tolliver seconded the motion. The motion passed as follows:
Ayes: 5
Nays: 0
Abstain: 9
Public and Employee Comments
There were no comments from the public.
Recess into Executive Session
The Board recessed into Executive Session at 9:00 a.m. by a unanimous vote of the trustees.
Attorney Mark Dunn recorded the minutes of the Executive Session.
Return to Open Session
The Board reconvened into regular session at 10:54 a.m.
Action Item
Trustee Reynolds moved to approve President Daniel’s FY 2007 compensation package. Trustee Dickens seconded the motion. The motion passed as follows:
Ayes: 6
Nays: 0
Adjournment
The meeting adjourned at 10:55 a.m.
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