The primary function of Sponsored Programs and Research Administration falls under
three broad categories:
1.To serve as the organization unit within the university that develops, manages and reports on sponsored program activities.
2.To provide service to Project Directors and Principal Investigators that would enable them to secure funding and conduct sponsored projects.
3.To represent the university in its transaction with outside sponsors.
In summary, the activities OSPRA are developing system rules and regulations, record keeping fiscal accountability, interpreting federal regulations and assessing the university's capabilities for sponsored programs and matching the university's strategic plan with the direction of sponsored programs and research services on campus. I have developed the attached information to help you understand the proposal and grant account set-up process at CSU.
Chicago State University
ME M O R A N D U M
Office of Sponsored Programs
Cook Administration Building - 303
Phone: 773.995.3598
Fax 773.995.2490
To: Deans, Faculty, project Directors and Principal Investigators From: Ken Koroma
Associate Vice President Date: April 26, 2002 (revised)
Subject: Policies and Procedures For Sponsored Programs
I must emphasize that the success of our endeavors here at OSPRA depends very much on your support and cooperation. Your input into this process is extremely important. We have organized a committee of faculty, deans and staff to advise us on various issues relating to the administration of Sponsored Programs at CSU. We want to encourage you to bring your concerns to any member of this committee. It is only through this dialogue that we can develop a system that will be more responsive to your needs.
I also need to point out that it is very important that every transaction relating to sponsored programs be first directed to the Office of Sponsored Programs. We will then make the necessary contacts or negotiations with the sponsors on behalf of the university. Our role is to make sure that whatever documents that are submitted to the sponsor from the university are correct, timely and in compliance with the sponsor's guidelines. It is very confusing and many times frustrating to sponsors when they have to contact too many people on any request or issue. Having a single point of contact just makes things work better and smoother for everyone.
Lastly, I want to point out that the only person authorized by the Chicago State University Board of Trustees to sign on grants and contracts is Dr. Frank G. Pogue, President or his designee. Any other signature on these documents, is not binding and thus can be considered null and void by the sponsor.
I want to thank you very much, for taking the time to read this memo and to review these documents. I will appreciate you making this material available to faculty members in your department. If additional information is needed, please do not hesitate to contact us @ x3598.
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