Policy and Procedure

Purchasing Procedures for the Purchasing Department are covered in three areas:  those promulgated by the Illinois Public Higher Education Cooperative [IPHEC], those promulgated by the Board of Trustees for Chicago State University and those procedures promulgated by the Administration and Finance section of the University.  By Clicking on the appropriate section, you will get a clear understanding of the procedures to be followed for purchasing activities.

Contracts with External Vendors:  All contracts will be reviewed by and have the proper University approvals based on the current CSU Procurement Policy and Procedure. 

State of Illinois Procurement Policy Board

The Resolution of the Illinois Procurement Policy Board states for small purchase contracts, if the amount of the contract is more than $25,000.00, a financial disclosure form shall be required by the State.

Illinois Procurement Code, (30 ILCS 500/)

IPHEC rules and procedures, The public web site is at www.procure.stateuniv.state.il.us

Board of Trustees Policies and Procedures www.csu.edu/board/policies.htm

Administration and Finance purchasing procedures www.csu.edu/financialaffairs/accountingandfinance.htm

Travel procedures followed by the Purchasing Department are promulgated by the Travel Review Board for the State of Illinois www.stateuniv.state.il.us/travel/ and the internal procedures set forth by the Administration and Finance section of the University.

This information also appears on the Illinois Public Higher Education Cooperative web site: www.procure.stateuniv.state.il.us

Delivery and Receipt of Goods