7.2 Restricted P-Card Use

P-Cards may be used for the following items when corresponding requirements are met (or when written approval for exceptions are approved by the Vice President of Administrative & Financial Affairs).

Business meals that exceed two times the allowable amount (including tip) must be approved. See Business Expense Policy Procedure No. 20.3

Flowers/floral arrangements may only be purchased under certain circumstances.  See Business Expense Policy Procedure No. 20.3

Food and beverage supplies for official office reception areas are allowable.  See Business Expense Policy Procedure No. 20.3.  All food and catering purchases must be from the University’s designated food service company.

Internal transactions - The use of the P-Card for “internal” transactions is allowable for units that sell primarily to external customers, including auxiliaries and activities. For example, use of the P-Card is allowable at Cordell Reed Student Union, University-owned bookstores, Conferences and Institutes, Division of Intercollegiate Athletics, and other University sponsored programs and events. However, gift cards and gift certificates may not be purchased from these "internal operations" with a P-Card (see "Prohibited Items" above).

Laboratory animals - May be purchased if the department contacts the Purchasing Office, to obtain shipping instructions before the purchase.

Off-campus repair of equipment by corporations may be charged on a P-Card if the amount of the repair is known in advance to be less than the cardholder's maximum per transaction limit.

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