1. Purpose

The Chicago State University Procurement Card, referred to as the P-Card simplifies purchase and payment for certain items costing $1,000.00 or less. The advantage of the P-Card is that the bank pays the vendors directly for purchases within a few days, and the University pays a single monthly payment to the bank for all University charges. The P-Card should be used by units whenever possible for purchases of supplies and some contractual purchases such as registration fees, subscriptions, membership fees, small repairs and travel in accordance with applicable purchasing procedures, from any vendor that accepts MasterCard™.

P-Card purchases must be in compliance with all procurement, allowable expenditure and funding, payroll, and tax-related policies of the Accounting and Finance Policies and Procedures Manual http://www.csu.edu/financialaffairs/financialaffairspoliciesandprocedures.pdf for additional information. Also, see section below on P-Card holder and reconciler responsibilities.

NOTE: This card cannot be used for personal purchases. 

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